Executive Assistant to CEO (HR & Marketing Focus)

Exotto

Job Responsibilities

Executive Support & Admin

• Manage the CEO’s daily calendar, schedule internal/external meetings, and coordinate virtual events
• Monitor emails and messages, flag important items, and prepare briefs before calls
• Handle follow-ups and ensure timely completion of tasks delegated by the CEO
• Maintain digital filing systems, trackers, and shared folders (Google Drive, Notion, etc.)

Marketing & Social Media Coordination

• Manage the CEO’s personal brand and professional presence across LinkedIn, Twitter/X, and other channels
• Draft, schedule, and post content in coordination with the marketing team
• Engage with prospective clients via social media DMs, comments, or follow-up messages
• Maintain a content calendar for CEO’s personal brand activities (posts, interviews, newsletters, etc.)

Human Resources & Hiring Support

• Assist with sourcing candidates for full-time and freelance roles via job boards, LinkedIn, and networks
• Screen profiles, schedule interviews, coordinate assessments, and manage communication
• Liaise with external consultants (e.g., CA, IT vendors, contractors) on behalf of the CEO

Reporting & Communication

• Compile weekly status reports, dashboards, and updates from internal teams
• Keep track of important deadlines, KPIs, and follow-ups using tools like Notion, Trello, or ClickUp
• Help streamline internal communication and ensure cross-functional coordination

What We’re Looking For

• 2–5 years of experience as an Executive Assistant, Virtual Assistant, HR Coordinator, or Marketing Coordinator
• Excellent English communication (written and verbal) and interpersonal skills
• Tech-savvy with experience using Google Workspace, LinkedIn, Calendly, Notion, and project management tools
• Highly organized, dependable, and able to multitask and prioritize independently
• Comfortable managing external communication and client-facing tasks

Bonus Points If You Have

• Experience working in a marketing agency, HR-tech, SAAS startup
• Familiarity with tools like Canva, ChatGPT, Buffer, LinkedIn, or ATS platforms
• Prior experience in client-facing or social media management roles

Why Join Exotto

• Work directly with the founder in a high-growth B2B marketing agency
• Flexible work environment and async collaboration
• Gain exposure to multiple verticals—client acquisition, personal branding, HR, marketing, and systems thinking