Executive Assistant (Remote from Pune)

Exp Range:

Salary:

Location:

How to apply

Send in the below task to roopesh@makkajai.com along with your resume.

We’re looking for a proactive, thoughtful, and detail-oriented Executive Assistant who can help our founder stay focused on high-leverage work — by taking care of everything else.

This role is a unique mix of research, coordination, admin support, and trusted execution. You won’t be managing inboxes or scheduling back-to-back meetings. But you will be handling key items that would otherwise distract our founder - from tracking and fulfilling compliance deadlines to booking international vacations to gently nudging vendors until things are done, to even coordinating documentation with banks whenever required.

This is a generalist role with wide scope. You'll own tasks like:

• Handling Admin and Compliance Follow-ups

  • Chase down documents, deadlines, and people so nothing slips
    

  • Coordinate with accountants, Company Secretary, or other vendors to get things over the finish line
    

  • If required, go to their offices (or branches in case of banks) to get the work done. Travel will 90% be limited to Pune, but could be elsewhere on a need basis - will be considered as part of the job.
    

• Doing Smart, Focused Research

  • Find the best options for tools, consultants, travel spots, or gift ideas
    

  • Summarize clearly, highlight tradeoffs, and help speed up decisions
    

• Managing External Relationships

  • Work with external teams (designers, lawyers, writers, contractors) in a way that’s clear, respectful, and not purely transactional
    

  • Follow up without being annoying, push things forward without drama
    

• Handling Personal or Life Tasks

  • Book appointments, manage errands, compare vendors — anything that saves the founder time and mental load
    

  
  

• Love being the person people trust to “just handle it”
  

• Write clearly, think logically, and don't need your hand held
  

• Get satisfaction from closing loops, ticking boxes, and cleaning up loose ends
  

• Respect other people’s time and energy — and expect the same in return
  

• Need step-by-step instructions before getting started
  

• Are uncomfortable with tasks that mix the personal and professional
  

• Struggle with persistence or don’t like following up multiple times
  

• Want a traditional EA role with calendar and inbox control
  

• Remote (but located in Pune) | Full-time | Long-term
  

• Flexible hours, async-first — some overlap with IST preferred
  

• You’ll report directly to the founder and work closely with a small external team (no large internal org)
  

We work a little differently. We care about deep work, trust, and clear thinking. You can read all our working principles here: github.com/makkajai/Principles

If these resonate, you’ll probably love working with us.
Note the team is fully remote - and even in this role, you will have flexibility of where to work from (your home office or from a shared workspace near your home) - however, since a lot of compliance follow ups happen in Pune and they can need physical follow ups - we need you to be present in Pune.

• 2+ years of experience in a similar support, ops, or coordinator role
  

• Strong written communication skills — and a sharp eye for detail
  

• Comfortable with modern tools (Notion, GDocs, email, etc.)
  

• Bonus: experience working with founders or external vendors
  

We respect your time — and give honest feedback at every step.