Executive Assistant in AN pharmaceuticals Pvt Ltd

Roles and Responsibilities

Calendar & Schedule Management

Coordinate and manage complex calendars

Schedule meetings, appointments, and conference calls

Prioritize and resolve scheduling conflicts

Draft, proofread, and manage internal and external communications

Act as the point of contact between the executive and stakeholders

Manage email inboxes and respond on behalf of the executive when appropriate

Plan and book domestic and international travel

Prepare detailed itineraries and travel documentation

Handle travel issues or last-minute changes

Prepare reports, presentations, and briefings

Organize and maintain confidential files, contracts, and records

Take meeting notes and distribute action items

Organize board meetings, offsites, and team events

Prepare agendas, materials, and presentations

Ensure technology, catering, and logistics are in place

Track projects, deadlines, and follow-ups

Perform research and summarize findings

Anticipate needs and proactively offer solutions

Handle sensitive information with strict confidentiality

Represent the executive professionally in all settings

Help the executive stay organized and focused on priorities

Screen and prioritize incoming requests

Act as a liaison with other departments, clients, or external contacts

## Brand-Specific Requirements

1. Industry knowledge: Familiarity with the oral care or FMCG industry

2. Brand understanding: Understanding of values, mission, and goals

3. Marketing and sales support: Ability to support marketing and sales teams, if required

Desired Candidate Profile

Exceptional organizational skills with a proactive approach to problem-solving.

Excellent communication skills, both written and verbal; capable of drafting professional correspondence and interacting with high-level stakeholders.

• Tech-savvy: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and virtual collaboration tools (Zoom, Slack, Teams).
• Strong time management and ability to prioritize multiple tasks under pressure.
• Capable of working independently with minimal supervision.
• Experience in a fast-paced startup or multinational corporate environment.
• Male and female both can apply.
  

Perks and Benefits

Salary & Incentive best in industry