Event Manager - Client Servicing

Position Overview: Head of Operations is a key leadership position responsible for
overseeing and managing the operational aspects of events. This role involves in-depthproject industry knowledge, planning and execution of project, operational commercials,coordination with various vendors of events to ensure their successful and smooth executionand financial controls with risk mitigation abilities. Here are some of the primaryresponsibilities and duties typically associated with the position

Key Responsibilities:
1. Event Planning: Collaborating with client and event stakeholders to understand theobjectives, scope, and requirements of the event. Developing comprehensive eventplans that outline the logistical details, timelines, and resources needed.2. Budget Management: Creating and managing the entire project and operations budget,ensuring all expenses are accounted for and kept within the allocated budget limits.3. Project Execution: Negotiating contracts with vendors, suppliers, and service providers.Managing relationships with vendors and overseeing their performance during theevent. Creation and up-dation of event status vis--vis plan. Daily transparent and realtime updates on event status to client servicing teams.4. Logistics Coordination: Coordinating transportation, accommodation, and other logisticalarrangements for attendees, speakers, and performers.5. Staff Supervision: Leading and managing a team of event staff, including coordinators,assistants, and volunteers. Assigning tasks, providing guidance, and ensuring efficientteamwork.6. Risk Assessment and Mitigation: Identifying potential risks and challenges associatedwith the event and implementing strategies to mitigate them. Preparing contingencyplans to address any unforeseen issues.7. Health and Safety Compliance: Ensuring compliance with health and safety regulationsand standards to create a secure and risk-free environment for attendees.8. Technology and Equipment Management: Overseeing the use and maintenance ofevent-related technology, audio-visual equipment, and other necessary tools.9. On-site Event Management: Being present during the event to oversee the setup,execution, and breakdown phases. Handling any last-minute issues that may arise.10. Post-Event Evaluation: Conducting a post-event analysis to assess the event's successand identify areas for improvement. Gathering feedback from stakeholders, attendees,and team members. Discuss the same with Client Servicing team for combined learningfor future.11. Innovation and Creativity: Staying updated with the latest event management trends,technologies, and best practices to enhance the overall event experience.Qualification & Work Experience:1. Bachelors degree in Business Administration, Marketing, Event Management orHospitality2. Additional certifications in event planning or project management3. 10 - 15 years of experience with minimum 5+ experience in managing operations ofevents at different scale4. Significant experience in event management is crucial to assume a leadership role.Candidates should have a proven track record of successfully organizing andexecuting various types of events, including large-scale conferences, corporateevents, media launches, trade shows, etc.5. As a head of operations, strong leadership skills are vital to effectively manage ateam of event professionals, delegate tasks, motivate team members, and create apositive and productive work environment.6. Exceptional organizational abilities are critical for managing timelines, budgets,contracts, and logistics efficiently.7. Ability to think quickly on your feet and solve problems effectively.8. Proficiency in budget management is essential for overseeing event expenses,negotiating contracts with vendors, and allocating resources efficiently.9. Excellent communication, negotiation, and presentation abilities.10. In-depth knowledge of the event management industry, including current trends, bestpractices, and emerging technologies, is essential for staying ahead and deliveringsuccessful events.11. Ability to work under pressure and handle multiple projects simultaneously.12. Flexibility to travel and work extended hours during peak event seasons.

Skills : - EVENTS, EVENT MANAGER, EVENT OPERATIONS, EVENT SALES, EVENT MANAGING, vendor management, operations, event execution, event coordinator, event head,BUDGETING, EVENT PLANNING, EVENT MANAGING, WEDDINGS, CORPORATE EVENT, BTL, ATL, CONCERTS, OPERATIONS, EVENT ORGANISING, EVENT PLANNING, EVENT COORDINATION, EVENT COORDINATOR, CLIENT SERVCING, EVENT HEAD

Location : - MUMBAI SUBURBS, MUMBAI ALL AREAS.