Event Coordinator

Job Brief:

(FEMALE) A vital position on the events team, the Events Coordinator is in charge of organizing and delivering a wide range of events for Anuroop Wiwaha Pvt. Ltd. These events include multiday conferences, day seminars, and programs, including small gatherings.

Responsibilities:

• Assist Event Managers with event logistics which include: menu selection and guarantees, audio-visual event rentals, hotel room blocks, recruiting and confirming volunteers, videographer and photographer coordination, on-site event support, event data entry and other event production elements.
• Update Event Reports on a monthly/weekly/daily basis, as progress and commitments are made.
• Professionally communicate with clients and take detailed minutes during client meetings (in person and via conference call.)
• Perform event registration maintenance including responding to attendee’s questions, making registration changes, creating discount codes, and providing updates to team members and clients.
• Work with the Sr.Event Coordinator to order event supplies and make name badge recommendations. Design name badge template in Microsoft Word based on client needs.
• Work with the marketing/Admin team to ensure all event logistics and registration information is up to date on the event website. Inventory supplies prior to and following each conference.
• Assist with post event recaps and thank you letters to all attendees.
• Actively use company systems to manage projects, i.e. Google/teams Meets, Google Docs, Excel, Power point, etc

Requirements / skills :

• Able to work at a rapid pace while maintaining attention to detail; ability to multi-task
• Any Graduate can apply
• Computer knowledge is a must
• Language proficiency (read, write, speak) - Marathi, English and Hindi
• Should be ready to travel for work for any event
• Must be skilled in time management.
• Must handle guest complaints according to policies and procedures.
• Possess the highest work ethics, personal morals and honesty beyond reproach

Job Types: Full-time, Permanent

Pay: ₹14,000.00 - ₹19,000.00 per month

Benefits:

• Paid time off
• Provident Fund

Schedule:

• Day shift

Ability to commute/relocate:

• Karve Road, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person