Assistant Property Manager

Designation: Assistant Property Manager

Role: Assistant Property Manager

Job Overview:

The Assistant Property Manager assists the onsite Property Management team for efficient functioning of the property. This position assists the Property Manager (PM) on various tasks pertaining to accounting, customer support, administrative duties, data governance and any other tasks which can be taken care remotely. This can help PMs to spend more time interacting with the customers instead of spending time doing administrative work on computer.

The Assistant Property Manager can act as a single point of contact for the PMs for the tasks wherein involvement of multiple teams is needed.

Job Duties:

Below are the duties/ tasks which comes under the prospect of Assistant Property Manager:

• Invoice Tracking and Coding
• Monthly Variance Reporting
• Vendor Invoices, Follow-Ups & Payment Inquiries
• Vendor Permits & Dispatch
• Vendor Insurance Management
• Respond/ Make Conference Room and Amenity Reservations (Property Calendar & Reservations)
• Assist in Customer Move-In / Move-Out (Onboard / Offboard Customer)
• Assist in Make-Ready Cases
• Work Order Management
• Inspection Scheduling
• Equipment Inventory
• Customer Renewals Emails
• Any Ad-Hoc Requests from Property Manager
• Customer Updates & Letters
• Vendor Agreements and New Vendor Setup
• Property Inspections
• Service Request Response / Routing
• Profile New Warranty
• Profile New Permit
• Generate Work Orders
• Audit open Work Orders & Service Requests
• Schedule / Review Preventative Maintenance
• Review Service Contracts against Delivery & Invoices
• Spot-Check Invoices vs Work Orders and Contracts
• Follow-Up on Collections
• Investigate Recurring or Large Variances
• Search Alternative Vendors / Check Prices
• Review Service Utilization
• Review Work Orders for Pricing Opportunities
• Spot-Check Work Orders
• Spot-Check Online Inventory
• Review Property Inspections for Opportunities & Trends
• Reconcile Reserved Spaces with Current Customer List
• Generating & Reviewing DINK Reports
• Janitorial Spread Sheet Update
• Update Building Directory
• Sending Email to Vendors for Bid Collection
• Mailbox Assignment
• Cases Created Report
• Customer Alerts Email
• 3-day Notice to pay rent
• Work with the Property Manager on all aspects of Property Management

Qualifications:

·        Bachelor’s or master’s degree in operations, Accounting, Finance, or related field

·        Minimum 0.6 - 2 years of relevant, hands-on experience

Job Timing:

·        2-11 PM (IST)

Job Location:

·        Vadodara (Gujarat) India