Administrative Assistant

Administrative Assistant

• Location: Mumbai, Windsor

• Daily schedule and OT estimate: 09:00am-6:00pm

• Workspace type: Office

Job Description:

1. Updating the status of assigned task on-time [daily / weekly as required]

2. Timely responses to emails

3. Helping to accelerate / manage the executive desk, being an executive assistant to Customer Success leadership

1. Timely assisting in approvals in varied tools, where access is granted, post discussion as delegate.

2. Timely managing expenses: Raising expenses for Leaders and Being an approver for expenses helping to be compliant to business policies

3. Managing calendar for CSU leader

4. Minuting important internal meetings toward action and follow-ups

5. Making sure that Customer Success Organization operates efficiently.

6. Raising PO’s

Responsibilities:

• Manage and maintain Executive calendar on a regular basis to ensure prompt & accurate scheduling. Occasional evening and weekend calendar adjustments may be needed.

• Coordinate domestic and international travel, including on-the-ground logistics.

• Coordinate scheduling and logistics (e.g. Outlook meeting requests, room booking, venue selection, catering etc.) for staff meetings & offsite events.

• Prepare and submit expense reports in Tool in a timely and compliant manner.

• Review and check expenses for the team.

• Track team finances & generate timely & accurate reports.

• Provide general administrative support for a geographically distributed team.

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To successfully perform the tasks, we expect the candidate to possess the following

• Intermediate knowledge of MS Office and cloud-based applications (SharePoint)

• Ability to collaborate in a team environment

• Ability to professionally interact with leaders

• Ability to quickly learn and adopt new technologies and processes

• Great communication and organizational skill

• Multitasked, able to work under pressure

• Possess discretion and confidentiality

• Thrives in a fast-paced, demanding environment and work within deadlines with flexibility

Typical Day in the Role:

• Travel bookings, expenses, (As mentioned in JD)

• Calendar Management

• PO’s

Candidate Requirements:

• 5+ years of experience in a similar capacity who has worked on outlook and calendar

• Communication, Travel & expense management

• Minimum Degree Qualification

Top skills:

Calendar management and emails responses, who has understanding of managing Travel & transportation bookings, filing & validating expenses, online tools, communication

Good with Tools, Stakeholder Communication; strong communication skills and most important should be a multitasker.