Travel & Operations Coordinator

Job Title:

Location:

Reporting To:

Experience Required:

Role Summary:

The Travel & Operations Coordinator will manage end-to-end travel arrangements and support administrative operations to ensure seamless planning and execution. The role demands precision in flight bookings, itinerary planning, and vendor coordination, along with strong organizational and communication skills.

Key Responsibilities:

Travel Management:

• Plan and book domestic and international air travel (business and economy class), accommodation, visas, ground transport, and related logistics.
• Prepare detailed travel itineraries for executives, employees, and guests.
• Coordinate with travel agents, airlines, hotels, and car rental services for bookings and support.
• Ensure compliance with travel policies, manage cost-effectiveness, and track travel budgets.
• Handle last-minute changes, cancellations, rescheduling, and emergencies efficiently.
• Maintain a central travel calendar for all employee movements.

Administrative Operations:

• Provide logistical support for meetings, conferences, and corporate events.
• Maintain records of travel expenses, reimbursements, and documentation.
• Manage executive calendars and coordinate inter-departmental communication.
• Handle vendor communication and maintain updated records and agreements.
• Support procurement and facility coordination, if required.

Coordination & Reporting:

• Maintain and prepare periodic reports for management.
• Liaise with internal departments to align travel schedules with operational priorities.
• Track vendor performance and negotiate better rates where possible.

Key Skills & Competencies:

• Strong knowledge of flight booking platforms (GDS, airline portals, or OTA tools)
• Excellent organizational and time management skills
• Strong written and verbal communication
• Ability to handle high-pressure situations and multitask
• High attention to detail and discretion
• Proficiency in MS Excel, Outlook, and Google Calendar

Qualifications:

• Bachelor’s degree in Business Administration, Travel & Tourism, or related field

Email your CV's to : Swapna@ilabsgroup.com