Tender executive

Job Summary:

We are seeking a meticulous and experienced Tender Executive to manage and coordinate all aspects of the tendering process for our Interior Design & Build projects. This role involves identifying relevant tenders, preparing technical & financial proposals, coordinating with internal teams, and ensuring timely submission with complete compliance.

Key Responsibilities:

Tender Search & Tracking

• Monitor government portals (e.g., GeM, CPPP, E-Tendering platforms) and private RFP platforms for relevant tenders.
• Register the company on new platforms and manage login credentials, documentation, and compliance updates.

Tender Documentation & Proposal Preparation

• Prepare and compile tender documents including technical bids, BOQs, eligibility documents, and financial proposals.
• Coordinate with design, estimation, procurement, legal, and finance teams for required inputs.
• Format, proofread, and ensure the submission is as per tender specifications.

Estimation Coordination

• Liaise with the estimation team for costings, preliminary BOQs, and resource requirements.
• Ensure accuracy and competitiveness of cost sheets while complying with client specifications.

Submission & Follow-Up

• Ensure timely submission of tenders through both offline and e-tendering methods.
• Track submission status, EMD/BG timelines, and follow up for clarifications, presentations, or post-tender queries.

Documentation & Record Keeping

• Maintain a database of all submitted tenders with win/loss status, pricing logs, and reasons for rejection.
• Regularly update certificates, licenses, and prequalification documents.

Client Coordination & Clarification

• Attend pre-bid meetings, site visits, and respond to tender queries (RFIs).
• Establish communication with clients or consultants for clarification and submission requirements.

Required Skills & Qualifications:

• Bachelor’s degree in Civil Engineering, Architecture, or related field. MBA (Marketing/Operations) is a plus.
• Minimum 3 years of experience in tendering for interior fit-outs, design & build, or construction projects.
• Excellent knowledge of e-tendering portals and submission procedures.
• Strong MS Excel, Word, and PowerPoint skills. Familiarity with AutoCAD/BOQ tools is a bonus.
• Good understanding of GST, taxes, BOQ formats, and commercial terms.
• Strong communication, negotiation, and coordination skills.
• High attention to detail, analytical mindset, and time management.

Preferred Industry Background:

• Interior Design & Build
• Fit-Out Contractors
• Civil Construction (Commercial/Retail)
• EPC / Turnkey Project Companies

Why Join Us:

• Be part of one of India’s top Interior Design & Build companies with a growing national presence.
• Opportunity to work on large-scale projects for Fortune 500 clients.
• Dynamic, collaborative, and high-performance work culture.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund

Experience:

• Tendering: 3 years (Required)

Work Location: In person