346 Secretarial Operations Jobs - Page 11

Skills: Administrative Support,Documentation&Records,Office Coordination, Excellent communication skills,Strong organizational &time-management skills 4 - 10yrs(female candidate preferred) Contact: 6383838110 Mail: jobs.istarbs@gmail.com

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Only Gurgaon and south Delhi Residents Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Position: LLB with Company Secretary Experience : 5 to 10 Years Package: 12.00 LPA Location: Hyderabad H.O(Banjara Hills) Role & responsibilities The duties of a company secretary often include the following: Advising the Board on governance and strategic matters. Ensuring Compliance with the company's Articles of Association. Maintaining Statutory Registers such as registers of members, directors, and those with significant control. Filing essential documents with Companies House (confirmation statements, accounts, and director appointments). Overseeing communication between the company and its shareholders, including arranging annual general meetings (AGMs). While many of these duties are administrative, failure to perform them correctly can result in significant legal consequences for both the company and its officers. Preferred candidate profile Any CS with Real Estate or any Private limited company experience is preferable. Interested candidates can Share their CV to Sudheer.b@janapriyaupscale.com or HR Contact: 6309607444

Role & responsibilities PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required: I. Core Administrative & Organizational Skills: Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems. Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events. Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries. Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries. Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis. Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items. Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks. Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment. II. Interpersonal & Soft Skills: Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable. Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence. Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions. Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges. Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours. Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation. Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations. Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times. Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment. Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance. Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information. III. Technical Skills: Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc. Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives. Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack). CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset. Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

Roles & Responsibilities Calendar Management. Travel Management. Liaison & Scheduling Daily blocking of meetings with the DRs globally. Working in SAP for creation of PR & doing SRN. Arranging Team Lunch/ Dinner. Claiming expense in Concur. Vendor Management. Working in GAM & assisting Auditors with their requirements. Taking care of logistics & admin related work. Drafting letters independently. Taking care of the Team & their requirements. Maintaining confidentiality. Approval support - coordinating online support & assisting VP for approvals in SAP also maintaining records. Daily scheduling. Handling vast dynamics of VP calendar and making changes. Preparing pending meeting list and updating the CEO & the CXO’s calendar and ensuring the smooth function of day-to-day activities & meeting up the deadlines. Secretarial Duties: Answering calls, taking messages and handling correspondence maintaining diaries and arranging appointment typing, preparing and collating reports filing organizing and servicing meetings (producing agendas and taking minutes) managing databases prioritizing workloads implementing new procedures and administrative systems liaising with relevant organizations and clients coordinating mailshots and similar publicity tasks logging or processing bills or expenses Independent Drafting Calendaring Handling calls on behalf of the VP. Letter drafting Sending invites to external parties Vendor management Festive Emailer / Gifting. Surfing Internet LinkedIn approach Daily Scheduling & Calendar Management Support- Adequate support provided to ensure smooth functioning of his day. Ensure effective functioning of the VP through calendaring, scheduling meetings and teleconferences. Assist with the Agenda, reservation of venue, and pre-administer all aspects relating to the meetings. Meeting management: Attend meetings and prepare agenda, schedule of the meetings and MOMs. Ensure rigorous follow-ups to close all pointers of the meetings. Follow up & Data Completion: Completed projects by assigning work to clerical staff; followed up rigorously on results. Provided historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Secured information by completing data base backups. Conserved VP’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Provide resolution and respond to queries in a specific TAT. General Business Skills The ability to lead and motivate, able to think creatively and strategically to overcome obstacles and ensure harmonious relations. Strong analytic skills and judgment driven decision-making skills. Excellent written, verbal and interpersonal communications skills

S. No. KRA Area Description KPI / Performance Indicators 1 Calendar Management Manage MDs calendar and schedule appointments. 100% scheduling accuracy, timely reminders, minimal conflicts 2 Meeting Management Draft agendas and record accurate MOMs. MOMs shared within 24 hrs, agenda shared at least 1 day prior 3 Travel C Itinerary Coordination Plan and coordinate travel itineraries and logistics. Itineraries planned 100% in advance, no missed logistics 4 Email C Communication Handling Draft, edit, and manage emails and business communication. 100% professional and timely responses; error-free documents 5 Ad-hoc Support Execute tasks assigned by MD, including external coordination. Timely completion of assignments with high confidentiality 6 Follow-ups C Task Closure Remind and follow up with internal/external stakeholders. Closure of 90%+ follow-up tasks within deadlines 7 Document Management Maintain and organize documents, letters, and email correspondences. Zero document loss, 100% filing compliance 8 Departmental Coordination Liaise with all departments for coordination and updates. Smooth communication flow across departments; minimal communication gaps 9 Recruitment Coordination Support hiring process for Plant, HO, and Sales. Support provided in 100% of recruitment cases as scheduled 10 SOP, JD, KRA C MoM Documentation Draft and update SOPs, JDs, KRAs, and MOMs. Documents updated quarterly and available on request 11 Accompanying MD Join MD during plant visits and external meetings. Professional support delivered during 100% travel assignments 12 SAP Usage Use SAP for approvals, reporting, and coordination. Timely execution of SAP tasks; no overdue approvals or errors

Executive Assistant’s responsibilities include managing calendars, making arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Calendar & Meeting Management Screen and prioritize emails, calls, and other communications Travel & Logistics Project, Task Management & Reports Administrative & Office Support Required Candidate profile Interact with cooperate clients like IAS officer etc .., Excellent Communication Skills Female candidate Kindly reach us @ Hema - 7305057834 adducoindia@gmail.com

Scheduling, Travel Arrangements, Correspondence Handling, Meeting Organization, Confidentiality Maintenance, Expense Tracking, Office Management, Personal Support.

Scheduling, Travel Arrangements, Correspondence Handling, Meeting Organization, Confidentiality Maintenance, Expense Tracking, Office Management, Personal Support.

Job Description: Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Answer and respond to phone calls, communicate messages and information to the executive. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executive. Skills: Excellent communication skills (Verbal as well as written). Well-versed with MS-office (Excel, Word, PPT etc). Should be presentable,pro-active and go-getter. Role & responsibilities Thanks & Best Regards Manisha Rajput Deputy Manager- HR E-Mail:- manisha@smartworlddevelopers.com

Responsibilities: * Provide administrative support * Maintain confidentiality at all times * Schedule meetings & manage calendars * Coordinate travel arrangements * Manage correspondence & communications

Responsibilities: * Maintain office supplies inventory * Manage administrative tasks & correspondence * Coordinate meetings & events * Draft letters as needed * Support team with daily operations * Cold Calling To Customers. * Attending Calls Sales incentives

Prepare a quarterly/monthly/weekly plan for the Director / India Head Oversee the performance of direct reportees on behalf of the Director / India Head Freight Forwarding exp is an added advantage People from Sales/KAM/CS/Ops can also apply

>Manage schedules and communication, organize meetings, calls, and maintain the executive's calendar. >Prepare reports, Presentations, and Official Documents. >Ensure confidentiality and smooth operations, handle sensitive information discreetly.

Admin Executives for MNC Company Please call us @ 73053 25599 Or email your CV to mailcv@kamms.net Position Name: Admin Executive Job Type: Permanent/Full Time Job Location: Near Penuknda (90 km from Bangalore air port) Qualification: Any Graduation Job Summary: The Executive Secretary will provide high-level administrative support to the Managing Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Managing Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 40 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: High school diploma required; Bachelors degree in Business Administration or related field preferred. At least four years of related experience required.

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

Hiring Executive Assistant with strong communication, Excel, and presentation skills. Key roles: manage schedules, track projects, handle client follow-ups, prep MOMs, analyze data, and create impactful presentations. Food allowance

Skills:Administrative Support,Communication Management,Documentation&Records,Office Coordination,Excellent written&verbal communication skills,professionalism,Strong organizational&time-management skills Exp:3-5yrs Contact:Ranjani 6383842191

Daga Group is looking for self-driven, forward thinker Executive Assistant who is responsible for effective function of our front end office. We are looking for expertize on not only in organisational skills, computer competencies, but strong analytic and communication skills as well. Key Responsibilities: Communicating with respective institutions all over the world for: 1. Introducing our company 2. Introducing our products 3. Connecting with right person or institution in that country 4. Arranging meeting with that institution / person. Work on Various Confidential projects 1. Getting ideas together 2. Getting people together Product development follow up: 1. Technology discussions / Innovation 2. Making business plan and project report 3. Targeting corporates for selling various products and solutions. Other Admin work will include: 1. Upgrading artwork and brochures from time to time. 2. Follow up with respective agencies. Website maintenance: 1. Following up with various agencies to maintain data and keep site live. 2. Updating content 3. Deploying new ideas from time to time on technology front 4. Follow up with digital marketing company and analyse reports. Keep an eye on upcoming tenders and it's participating directly or with the partners. Sending bulk emails to various institutions Send greetings from time to time. Participation in conferences which would include arranging the products/bookings and might need to travel if required. Arranging logistics / Documentation Responding to enquiries and making quotes upon respective directions. Finding relevant partners in other regions across the world Product patents / planning and designing. Manage back office work of various other businesses.

We are looking for an Executive Assistant provides high-level administrative support, Technology proficiency ,managing schedules, coordinating meetings, and assisting with project management., must ensure smooth office operations and prioritize tasks

Role Overview: We are seeking a dynamic and highly organized Executive Assistant to support our senior leadership in a fast-paced, high-growth environment. The ideal candidate will have 45 years of experience as an Executive Assistant in a multinational or global corporate setup , with a strong ability to manage complex schedules, coordinate high-level meetings, handle sensitive information, and interface professionally with internal and external stakeholders. Key Responsibilities: Manage and optimize the executive’s calendar , ensuring effective prioritization of meetings, events, and appointments. Coordinate domestic and international travel arrangements , including itineraries, visas, accommodations, and logistics. Prepare and manage confidential documents, reports, presentations, and communication on behalf of the executive. Serve as the first point of contact between the executive and internal/external stakeholders, maintaining professionalism and discretion. Organize and support leadership meetings , off-sites, conferences, and town halls, including agenda preparation, minutes, and follow-up. Track action items, project deadlines, and ensure timely updates for critical priorities. Liaise with cross-functional teams across geographies to support strategic initiatives and administrative tasks. Maintain confidentiality and discretion in handling sensitive company information and executive communications. Monitor and manage executive’s expense reports, budgets, and reimbursements. Key Requirements: 4–5 years of proven experience as an Executive Assistant supporting C-level executives in a multinational organization. Excellent organizational, time-management, and multitasking abilities. Strong written and verbal communication skills; fluent in English (additional language skills are a plus). Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools like Teams, Zoom, or Slack. Discretion, professionalism, and the ability to work with high-level confidential information. Ability to work independently, manage competing priorities, and deliver results under pressure.

Role & responsibilities We are looking for a high-performing Executive Assistant to join our Founders Office. This is not a traditional EA role – it is a unique blend of execution, problem-solving, coordination, and strategic support. You will be working directly with the Founders to drive high-impact initiatives, manage priorities, and ensure operational excellence across key workstreams. This role is ideal for someone who thrives in chaos, loves multitasking, and is looking for a ringside view of building and scaling a mission-driven startup. Key Responsibilities Strategic & Planning Support Act as a thought partner to the Founder – help structure thinking, follow through on decisions, and prepare for internal and external meetings. Support the creation of board presentations, investor updates, OKR reviews, and key business documents. Conduct research and prepare briefs, proposals, or analysis as needed. Execution & Project Management Program manage key initiatives that require cross-functional coordination (product, ops, fundraising, hiring, etc.). Track founder action items, ensure timely follow-ups, and escalate roadblocks. Set up and manage workflows, dashboards, and trackers to keep the Founder organized and efficient. Calendar, Travel & Meeting Coordination Work with Executive Secretary to Manage scheduling, prioritize meetings, and ensure smart time allocation across strategic, operational, and personal tasks. Coordinate travel plans and logistics for conferences, investor meets, and offsites. Prepare pre-reads, agendas, and follow-up notes for critical meetings. Communication & Stakeholder Management Draft internal and external communications on behalf of the Founder (emails, talking points, presentations, posts). Interface with investors, partners, clients, and team members professionally and confidentially. Maintain confidentiality and discretion at all times. General Management Work across Product, Operations, Tech, Fund raise and all aspects of the business Get exposure before picking a stream and run with it subsequently You will Excel in This Role If You Are A sharp generalist – quick to learn, unafraid to ask questions, and comfortable with ambiguity. Hyper-organized – you love checklists, systems, and making order out of chaos. A confident communicator – articulate in writing and speech, can hold your own in any room. Hustle-ready – no job is too small, and you get things done without reminders. Emotionally intelligent – you can read people, manage up, and work with empathy and maturity. Digitally fluent – MS Suit – Powerpoint, Word, Excel, Teams, AI tools – you use them with ease. Preferred candidate profile Min Exp 2 yrs Graduate Excellent Communication - written and Verbal Excellent Inter - personal skills

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Manage correspondence & calendar * Prepare reports & presentations * Schedule appointments

The PA will provide high-level administrative and managerial support to the MD . This role requires strong organizational skills, discretion, and multitasking abilities to ensure seamless operations and efficient management of executive activities.