198 Secretarial Operations Jobs

Responsibilities: Manage office operations: scheduling meetings, coordinating events Ensure administrative efficiency: record keeping, communication with departments

Role & responsibilities Administrative Support Manage the Directors calendar, schedule meetings, and coordinate appointments. Handle travel arrangements (flights, hotels, itineraries, visas). Prepare and organize documents for meetings, presentations, and reports. Draft, review, and manage correspondence on behalf of the Director. Communication & Coordination Act as the point of contact between the Director and internal/external stakeholders. Screen and prioritize emails, calls, and requests. Maintain confidentiality of sensitive information and communication. Liaise with senior management and other departments on behalf of the Director. Project & Task Management Track action items and follow up on delegated tasks and project timelines. Assist in the planning and coordination of business initiatives and events. Compile data and prepare reports, dashboards, or summaries as needed. Meeting & Event Support Organize internal and external meetings, including venue setup and materials. Take minutes, note key decisions, and ensure timely follow-up. Coordinate logistics for board meetings, offsites, and team events. Document & File Management Maintain records, reports, and other important documents in an organized manner. Ensure proper documentation and file retrieval systems are in place. Discretion & Judgment Exercise sound judgment and professionalism in all interactions. Handle confidential matters with discretion and integrity. DAY SHIFT (9am-6pm/ 10am-7pm)

Roles and Responsibilities Manage executive calendars, schedule meetings, appointments, and travel arrangements. Handle secretarial activities such as letter drafting, email management, and phone calls. Coordinate office operations including follow-ups on tasks and projects. Plan presentations using PowerPoint slides and prepare reports for executives. Provide administrative support to senior management team members. Provide administrative support to Head Business SRMB STEEL in.Performing day to day tasks such as maintaining MIS,files and processing paperwork etc. Getting members of a group to work together to accomplish tasks.Responsible for arranging any departmental events like Felicitation, meeting for business team etc. Advise on conflicting events and carry out multiple rescheduling as necessary. Sort, prioritize and draft internal and external correspondence as needed. Schedule meetings, including regular team meetings, and provide administrative support to meetings. (organize attendees ,venues and relevant refreshment requirements).Managing his calender and travel requirements.

Scheduling, organizing ,managing meetings, conferences, other events, including preparing materials and handling logistics Record Keeping & Documentation .Maintaining organized records, reports, databases, including both physical and digital files.

Roles and Responsibilities Provide high-level administrative support to the Managing Director, ensuring seamless day-to-day operations. Manage secretarial activities, communication with Banks, submiting various documents reports for stautory compliances etc. Office Administration tasks such as budgeting, scheduling appointments, and coordinating meetings, communication over phone calls, emails etc. Planning and execution of business visits, travel arrnagements etc. Ensure compliance with company policies and procedures while maintaining confidentiality. Desired Candidate Profile Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications. Excellent communication skills for effective interaction with stakeholders at all levels.

Office co-ordination, ensuring smooth flow of information, E-mail management for MD; Managing Schedules, meetings / Timetables and appointments-calendar of MD. Co-ordination with stakeholders responsible for providing / seeking inputs from MD Office. Required Candidate profile Travel co-ordination for promoter family - ticketing. .MS Office - Word / Excel / Power Point, E-mail, printers / scanners / copiers & internet usage skills, Communication & Drafting skills in English

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

checking property contracts ,maintenance bills, coordination of work between management and offices fluent in english, hindi. use word, excel, emailing drafting letters to govt departments. filling and document management. coordinating for purchases

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Responsibilities: * Provide administrative support to MD * Manage calendar & schedule meetings * Coordinate travel arrangements & expenses * Prepare reports using Excel tools * Draft correspondence with professionalism Health insurance Annual bonus Provident fund

Responsibilities: * Provide administrative support to CEO * Draft letters on behalf of CEO * Coordinate meetings & travel arrangements * Manage calendar, secretarial tasks & correspondence * Maintain confidentiality at all times Annual bonus

As an Admin Executive, the selected candidate will be responsible for overseeing the reception and various office administrative operations within the organization. This role demands a strategic and hands-on approach to managing office requirements, logistics, housekeeping, visitor management & some secretarial work. Educational Background & Experience: Bachelors degree in Commerce or Business Administration or a related field preferred. Experience of 1 year or more in office administration or a similar role is preferred. Freshers from a relevant background are also welcome to apply. Role & Responsibilities: Manage reception including calls, attending guests, visitor entries, maintaining registers & records. Manage office supplies inventory and place orders as necessary. Coordinate activities & operations to ensure efficiency & compliance with company policies. Set protocols & supervise Housekeeping to maintain premises in perfect condition. Support HR with recruitment processes, including scheduling interviews & onboarding new hires. Support stores, procurement & sales team to coordinate & manage logistics. Organize and schedule meetings, appointments, and travel arrangements for senior executives. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Handle & manage requests and queries from senior managers. Skills & Personal Attributes: Strong interpersonal and communication skills. Excellent organizational and time management abilities. Proficiency in Verbal & Written Communication and Microsoft Office Suite. Attention to detail and strong organizational skills. Ability to handle confidential information with discretion. Problem-solving and conflict resolution skills. High level of integrity and professionalism. Empathetic and approachable demeanor. Strong work ethic and commitment to continuous improvement. Working Conditions: The selected candidate will typically work from our Mumbai office within regular business hours. Some travel may be required for recruitment events, training sessions, meetings at other company locations, and off-site activities. The role may sometimes require evening or weekend work to meet deadlines or attend events.

Job Summary: GLA University, Greater Noida, is seeking a highly organized and proactive Executive Assistant to support senior leadership in administrative, strategic, and communication tasks. The ideal candidate will be professional, detail-oriented, and capable of handling sensitive information with discretion. Key Responsibilities: Manage and coordinate calendars, meetings, and appointments for senior executives. Organize domestic and international travel arrangements, including itineraries, accommodation, and transport. Prepare reports, presentations, and other documents as required. Handle confidential correspondence and maintain discretion at all times. Attend meetings, take minutes, and ensure timely follow-up on action items. Support event planning, conferences, and official university functions. Monitor emails and other communication channels to ensure timely responses. Assist in coordinating departmental activities and ensuring smooth office operations. Maintain an organized filing system of paper and electronic documents. Key Skills: Excellent written and verbal communication Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Time management and multitasking Strong organizational and problem-solving skills Familiarity with digital tools like Zoom, Google Workspace, or equivalent Qualifications & Experience: Graduate/Postgraduate in any discipline (preferably with specialization in Administration or Management) 2-4 years of proven experience as an Executive Assistant or in a similar administrative role Experience in educational institutions will be an added advantage Working Conditions: Full-time, On-site

Role & responsibilities Sl No Roles & Responsibilities Remarks 1 MDs Travel Arrangements Based on MDs instruction, requisitioning air or train ticket, hotel and local transportation. 2 Ensuring Visa & Passports Validity Being conversant with the travel arrangement requirements and coordinating the same. 3 Expenses bills collection After the tour MD, Collecting the bills for expenses statement preparation 4 MD’s Expenses statement preparation After collecting the bills or receiving credit card statement whichever is an earlier statement need to be prepared in a timely manner. 5 Credit card payment After getting the credit card statement, need to take approval from MD forward to accounts for payment. Follow-up for payment in time. 6 Ensure that all the annual and quarterly personal insurance and other commitments are met Preparing a table of the various financial obligations of the MC and ensuring that these are notified to him and the necessary funds disbursed in a timely manner to avoid the lapsing of any policies. 7 MD’s Itinerary maintenance Maintaining the MD’s Itinerary & Information to accounts for MD’s itinerary before the travel begins 8 Arrangements for meetings at Head Office and Conferences Arrangement for meetings and conferences as per MD’s Instruction and coordinating the various aspects of the same –AIR, Car, Bus, Hotel etc., 9 MD’s Bank Accounts maintenance Before issuing the MD’s checks ,ensuring that the requisite balance are maintained 10 Booking cab services As per MD’s instruction, cab booking for visitors/our Directors/Span employees etc., 11 Phone calls arrangement As per MD’s instruction arranging the calls to vendor as well as customers. 12 Money arrangement for foreign travel Buying the currency as per instruction & arranging the same to MD’s travel 13 Travel & accommodation As per CEO approval booking travel arrangements & accommodation when necessary. 13 Support-Admin activities Maintenance of courier inward register-daily basis attending the calls & transfer the same to respective intercom numbers. 14 Other support Provide the accounting and administration departments with defined support when the MD is either not in the office or has not assigned any work Preferred candidate profile Female candidate with excellant communication

Act as an executive’s point of contact for employees, clients, and all external parties. Making travel and accommodation arrangements. Structuring daily expenses and preparing weekly, quarterly keeping up with office inventory.

Provides high-level administrative support to executives, manages schedules, coordinates meetings, handles communication, prepares reports, and ensures efficient office operations with discretion and professionalism.

Responsibilities: * Manage CEO calendar & schedule appointments * Book travel & hotels, draft letters * Coordinate secretarial ops & activities * Provide administrative support to CEO team

Manage the Directors calendar, appointments, and travel arrangements Organize and coordinate meetings, including agenda preparation and minutes recording & Ensure effective follow-up on meetings and action items. Assist in budgeting, financial tracking, and expense management Prepare reports, presentations, and official correspondence Day-to-day planning of meetings and tasks for the Director of Sales Drafting letters and presentations to customers and stakeholders Drafting various award schemes released from the Directors office Location : Presently in Dahisar East Have plan to relocate Thane from December 2025

Executive Assistant to MD: Import Coordination, Coordinating with production teams and vendors for process validation, Booking Domestic & Intnl Air tickets, Hotels & Cars, Good Communication, Serial Number Preparation, MS Office Skill & English must, Perks and benefits To be discussed.

We are seeking a highly organized and experienced Secretary cum Office Assistant to support our senior management and ensure smooth office operations. The ideal candidate will have a strong background in secretarial work, excellent communication and time management skills, and a proactive attitude. Role & responsibilities Executive Support (Senior Management) - Travel arrangements - Calendar management - Meeting scheduling - Contact management Expense reimbursement claims on clients Partner Assistance (Managing Partner) - Maintain to-do list - Meeting reminders - Email checking and responding - Sending greetings to customers and investors - Gift coordination for customers during festivals and special occasions - Monthly cake cutting for employee birthdays Office Administration - Leave management - Attendance management - Administrative work - Meet & greet visitors - Manage petty administrative expenses - Stationery & printing management Preferred candidate profile - Commerce graduate with at least 10 years of experience in secretarial work - Excellent in Microsoft Excel, Word, and PowerPoint presentations - Excellent communication skills - Excellent time management skills - Basic accounting knowledge will be an added advantage

We are seeking a highly organized and experienced Secretary cum Office Assistant to support our senior management and ensure smooth office operations. The ideal candidate will have a strong background in secretarial work, excellent communication and time management skills, and a proactive attitude. Role & responsibilities Executive Support (Senior Management) - Travel arrangements - Calendar management - Meeting scheduling - Contact management Expense reimbursement claims on clients Partner Assistance (Managing Partner) - Maintain to-do list - Meeting reminders - Email checking and responding - Sending greetings to customers and investors - Gift coordination for customers during festivals and special occasions - Monthly cake cutting for employee birthdays Office Administration - Leave management - Attendance management - Administrative work - Meet & greet visitors - Manage petty administrative expenses - Stationery & printing management Preferred candidate profile - Commerce graduate with at least 10 years of experience in secretarial work - Excellent in Microsoft Excel, Word, and PowerPoint presentations - Excellent communication skills - Excellent time management skills - Basic accounting knowledge will be an added advantage

Responsibilities: Manage calendar, schedule meetings & appointments Draft letters, manage correspondence Book travel, hotels & tickets Coordinate office operations Provide secretarial support to MD Annual bonus

Job Description Position Title: Assistant to the Registrar Department: Office of the Registrar Location: Hyderabad Reporting To: Registrar Objective: To provide comprehensive administrative, clerical, and operational support to the Office of the Registrar to ensure efficient execution of its functions and responsibilities in alignment with institutional goals and regulatory compliance. Key Responsibilities: Executive Assistance: Work closely with the Registrar in handling confidential communications, preparing itineraries, and drafting agendas and minutes of meetings. Draft and manage official correspondence, acknowledgement letters, and personal communications as directed. Maintain the Registrars calendar and provide timely reminders of upcoming meetings and commitments. Administrative Support: Assist in daily office activities including documentation, filing, and records management. Maintain all files and records with accuracy and confidentiality. Prepare notes, drafts, proposals, and submit them to the Registrar for approval in a time-bound manner. Maintain a personal register for file movement and status tracking. Meeting & Communication Coordination: Compile agendas, circulate meeting notices, and coordinate the scheduling of various committee and departmental meetings. Record and prepare minutes for official meetings and follow up on action items. Communicate information, circulars, and instructions from senior officers to relevant departments and faculty. Documentation & Data Management: Assist in the compilation and submission of statutory data and reports to authorities and stakeholders as per timelines. Support responses to queries under the RTI Act, 2005, in coordination with the Registrar's Office. Ensure accuracy and compliance in the handling of institutional data and maintain confidentiality of sensitive information. Sectional Coordination: Work in coordination with Section Officer, Assistant Registrar, Deputy Registrar, and other administrative authorities. Promptly act on files and proposals received from other university sections or authorities. Ensure timely movement and processing of documents as per institutional protocols. Departmental Support: Assist departments/faculties/centres with administrative support such as: - Maintenance of student records. - Processing of admissions and examination-related documentation. - Management of office stock, equipment, and correspondence. - Compilation and submission of data required for audits, inspections, or reviews. Financial & Budgetary Support (if applicable): Assist in preparation of budgets, financial documentation, processing of bills, and maintenance of book of accounts. Support audit preparation and submission of utilization certificates to appropriate funding bodies. General Duties: Ensure transparency, accuracy, and adherence to university rules and regulations. Avoid submission of misleading or distorted notes and uphold institutional integrity at all times. Perform any additional duties as may be assigned from time to time by the Registrar or senior officials. Required Skills & Qualifications: Bachelor's degree in any discipline (Masters degree preferred). Proficient in office tools (MS Office, Excel, Email handling). Strong communication (written and verbal) and interpersonal skills. High degree of discretion in handling confidential information. Organized, efficient, and detail-oriented. Terms of Appointment: Type: Full-time Location: Hyderabad Salary & Benefits: As per university norms and regulations

Job Title: Secretary/ Personal Assistant Location: Goregaon, Mumbai Reports To: Managing Director CANDIDATE AGE UP TO 35 ONLY APPLY Job Summary: We are looking for a highly efficient and discreet Personal Assistant (PA) / Secretary to support the Managing Director. This role involves providing high-level administrative and personal support to ensure the smooth operation of the MDs daily activities and business functions. The ideal candidate will be proactive, professional, and highly organized. Key Responsibilities: Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel. Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and manage correspondence, reports, presentations, and other documents. Organize and prepare materials for board meetings, executive meetings, and presentations. Maintain filing systems (digital and physical) for confidential and business-critical documents. Handle incoming communications such as phone calls, emails, and mail. Build and maintain strong working relationships with internal teams and external contacts. Act as a gatekeeper and screen requests to manage the MDs time effectively. Follow up on delegated tasks and projects to ensure timely completion. Handle personal errands or administrative tasks on behalf of the MD. Required Qualification and Skills: Minimum 2 years of experience working as a Personal Assistant or Secretary, preferably supporting senior executives. Graduate in any discipline from a recognized university. Excellent verbal and written communication skills in English. Able to manage multiple priorities at a time. Quick learner with excellent grasping ability and a proactive approach to acquiring new skills or tools. Flexible and adaptable, capable of adjusting to changing priorities and dynamic work environments. Tech-savvy, with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and basic knowledge of digital collaboration tools.

The Executive Assistant will provide high-level administrative support to senior executives, managing their schedules, correspondence, and confidential matters. The role requires excellent organizational skills, discretion, and the ability to multitask effectively. Role & Responsibilities: Administrative & Secretarial Support: Manage the executives calendar, schedule meetings, and arrange appointments. Handle emails, phone calls, and correspondence on behalf of the executive. Prepare reports, presentations, and documents as required. Maintain confidential records and files. Travel & Event Coordination: Arrange travel itineraries, accommodations, and transportation. Organize conferences, meetings, and corporate events. Manage expenses and reimbursements related to travel and official engagements. Communication & Liaison: Act as a bridge between the executive and internal/external stakeholders. Draft letters, emails, and official communications. Coordinate with departments and clients as required. Office Management & Support: Oversee office supplies, procurement, and administrative tasks. Handle personal tasks for the executive as required. Ensure smooth workflow and timely execution of tasks. Key Skills & Requirements: 4 to 10 years of experience as a Personal Secretary or Executive Assistant. Strong organizational and time management skills. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint) Ability to handle confidential information with discretion.