219 Secretarial Operations Jobs - Page 8

Handle end to end EA activities of the MD. Should possess excellent exp in calendar mgmt, mom, administrative support to top mgmt. Mail to tmkonsultblr@gmail.com, call Shailesh @ 9880899706 . Location - Yeshwantpur. Exp - 6 to 8 yrs.

Name of the Organization: Meru International School Position: EA Founder Location: Miyapur, Hyderabad. Education: Master’s Degree from the reputed institution Age: 25 – 35 years Roles & Responsibilities 1) Manage the founder's calendar, scheduling appointments, meetings, and events, and ensuring timely reminders. 2) Prepare and edit correspondence, presentations, and reports on behalf of the founder. 3) Conduct research and compile information on various topics as requested by the founder. 4) Screen and prioritize incoming emails, phone calls, and correspondence, handling or delegating as appropriate. 5) Make travel arrangements including booking flights, accommodations, and transportation, and preparing itineraries. 6) Coordinate and liaise with internal and external stakeholders, including clients, partners, and team members. 7) Handle personal tasks and errands for the founder as needed. Maintain confidentiality and discretion in all aspects of the role. Qualifications: 1) Proven experience as an executive assistant, personal assistant, or similar role, preferably supporting C-level executives or founders. 2) Excellent organizational and time management skills with the ability to prioritize tasks and work under pressure. 3) Strong communication skills, both written and verbal, with a professional and diplomatic demeanor. 4) High level of discretion and confidentiality in handling sensitive information. 5) Proficiency in Microsoft Office Suite and other relevant software. 6) Bachelor's degree or equivalent experience preferred.

Job Opening: School Receptionist (Immediate Hiring) Location: Vyaasa Vidya Mandir, #23/1 Thimma Reddy Layout, Naganathapura, Electronic City Post, Bangalore 560100 Experience: 1-3 years in a similar role (Freshers with excellent communication skills can apply) Salary: Competitive, based on experience About Us: Vyaasa Vidhya Mandir is a reputed institution dedicated to academic excellence and holistic student development. We are looking for a proactive and friendly Receptionist who can communicate effectively with parents and visitors while managing front desk responsibilities efficiently. Roles & Responsibilities: Handle front desk operations , greeting parents, students, and visitors warmly. Fluent in Kannada, Tamil, Hindi, and English to assist diverse parents and staff. Answer phone calls and respond to parent inquiries professionally . Manage emails, appointment scheduling, and document handling . Perform basic computer tasks , including MS Office, data entry, and school-related software. Handle photocopying, printing, and document organization . Social Media Management Post updates, announcements, and event highlights on platforms like Facebook and Instagram. Maintain a pleasant and welcoming atmosphere at the reception area. Key Requirements: Excellent verbal and written communication skills . Highly proactive, friendly, and approachable in handling parents and visitors. Ability to multi-task and manage time efficiently . Basic computer proficiency (MS Office, emails, and school portals). Experience in handling social media updates (Facebook, Instagram, WhatsApp). Immediate Hiring! How to Apply: Interested candidates can send their resume to principal.vyaasa@gmail.com

Key Responsibilities: Manage day-to-day scheduling, calendar management, and email coordination for senior management Coordinate internal meetings, client calls, and follow-ups Set appointments with leads, prospects, and vendors Track sales leads, assist in CRM updates, and ensure timely communication with clients Handle confidential information with a high level of discretion Prepare reports, presentations, and assist in proposal writing Act as a gatekeeper and communication channel for the leadership Ensure tasks are completed with speed, accuracy, and ownership Follow up with cross-functional teams for deadline adherence Preferred candidate profile We are looking for a dynamic and dependable female professional to assist in executive-level responsibilities with discretion, efficiency, and a well-organized approach. The ideal candidate is someone who can manage schedules, coordinate tasks, and maintain a professional image while supporting leadership. Smart, Presentable, and Well-Spoken able to represent the office confidently in both written and verbal communication Organized and Detail-Oriented – capable of handling calendars, appointments, meeting schedules, and travel arrangements Discreet and Trustworthy – understands the importance of confidentiality and handles sensitive information with care Quick Learner with a Problem-Solving Attitude – able to adapt to changing priorities and support decision-making processes Excellent Coordination Skills – manages internal and external communications smoothly Proficient in MS Office / Google Workspace – especially Excel, Docs, Calendar, and email tools Comfortable in handling multitasking roles , including basic admin and support for client interaction when needed Professional Appearance and Positive Attitude – maintains a calm and composed demeanor at all times Education : Graduate in any stream; secretarial training or executive assistant certification is a plus

Coordinate , including taking calls, responding to emails and interfacing with clients.Prepare internal and external documents for partners Schedule meetings, appointments, manage travel itineraries Maintain an organized filing system

Manage MD’s calendar,scheduling meetings and appointments. Handle confidential correspondence and communications Organize travel arrangements and itineraries Prepare reports,presentations&documents Assist in personal tasks and office administration

Role: Personal Secretary for MD / Principal Industry: Educational Society Contact no: 7397076469

Answering phones, emails, and other correspondence Scheduling meetings, appointments, and events Taking notes and preparing reports Preparing presentations Managing databases and filing systems Processing expenses Conducting research Personal tasks Running errands, such as shopping or paying bills Making travel arrangements, including visas and accommodations Managing household supplies and inventory Helping with personal matters, such as maintaining the home

Role & responsibilities Calendar Management: Manage and maintain executive calendars, including scheduling appointments, meetings, and conferences. Coordinate with internal and external stakeholders to schedule and prioritize appointments effectively. 2. Communication: Serve as the primary point of contact for the executive, screening and prioritizing incoming communications, including emails, phone calls, and correspondence. Draft and prepare emails, letters, memos, and reports on behalf of the executive. 3. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation, for business trips and conferences. Prepare travel agendas and ensure all travel arrangements align with the executive's schedule and preferences. 4. Meeting Support: Coordinate and prepare materials for meetings, including agendas, presentations, and documentation. Attend meetings as required, take minutes, and follow up on action items and decisions. 5. Information Management: Organize and maintain electronic and paper files, records, and databases in a systematic and accessible manner. Ensure confidentiality and security of sensitive information. 6. Office Management: Oversee the smooth operation of the executive's office, including managing office supplies, equipment, and facilities. Liaise with IT, facilities, and other departments to address any office-related issues or needs. 7. Project Assistance: Provide administrative support for special projects, initiatives, and events as assigned by the executive. Assist in research, data analysis, and preparation of presentations or reports. 8. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors. Serve as a liaison between the executive and various departments, conveying messages and ensuring timely follow-up. 9. Expense Management: Process and reconcile expense reports and invoices, ensuring accuracy and adherence to company policies and budgets. Track expenses and maintain records for financial reporting purposes. 10. Priority Management: Anticipate and prioritize tasks and deadlines to proactively support the executive's objectives and responsibilities. Handle ad hoc requests and administrative duties efficiently and effectively

Manage the CEO & MD schedule, including appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and events Handle confidential matters, including correspondence and phone calls MOM

Roles and Responsibilities This is a key role that ensures the organisation's various supportive functions are managed effectively. The ideal candidate shall be a self-motivated individual with attention to detail, exceptional English speaking skills, process driven and can thrive in a multi-tasking environment. We envisage the following roles and responsibilities. General Office Administration Accounting: Daily Book keeping, Payroll, Invoicing, Receivables, GST, A/c consolidation Vendor coordination: Costing & Estimation, Purchases & Vendor management HR functions: Support in HR, Recruitment & effective on-boarding IT functions: Ensure all IT systems are maintained , managed and upgraded consistently. Project coordination: Assist senior designers and customers to ensure project deadlines are maintained. Document control within the organisation. Sales coordination: Assist sales team in Email and Tele-marketing activities. Desired Candidate Profile Bachelor's degree in B.Com, Business Administration, or a related field Proven experience in Zoho Books / Tally to manage all finance/accounting requirements Strong understanding of statutory regulations in HR, Accounting and Taxation. Experience in MS office - creating presentations and reports using Power point, Excel and Word. Excellent English verbal and written communication skills Experience in Training and L&D will be an advantage

Managing Director’s calendar, screen calls, emails&reports, prep agendas, take minutes, coordinate travel&events, track expenses, liaise with stakeholders, gather data, maintain records, monitor project timelines, and ensure confidentiality. Required Candidate profile 5+yrs exp as EA / Executive Assistant / Personal Assistant with good communication, techsavvy, multitasker who anticipates needs, adapts fast & builds rapport across all levels Perks and benefits Excellent Salary + Perks

Role & responsibilities Proficiency in word, excel & powerpoint Drafting, Calendar Management Travel Arrangements Good typing speed Worked with some corporate for few years General skills required for the position

ROLES & RESPONSIBILITIES :- Calendar Management: Organizing and maintaining the calendar, scheduling appointments, meetings, and conference calls. Travel Arrangements: Planning and booking travel, including flights, accommodations, and itineraries, while ensuring adherence to travel policies and budget considerations. Expense Reporting: Assisting with the preparation and submission of expense reports, ensuring they are accurate and submitted in a timely manner Supporting Meeting: Materials, coordinating schedules, organizing logistics and diary invites Out-of-Office alternative contact: Supporting the movement of client emails during periods of absence and leave of Senior Directors Building Professional relationship: Building strong relationships with key client EAs and establishing a rapport with clients, Partners, Directors, and staff. Business Continuity planning: Cover during periods of holiday and sickness Adhoc Management: Ad hoc projects/tasks for Senior Directors Collaboration: Working effectively in diverse teams within an inclusive team culture where people are recognized for their contribution

Maintaining database on Google sheet & Excel Managing schedules, organizing meeting, ensuring meeting participation Managing relationships with vendors and contractors Maintaining the office environment, ordering supplies, managing office equipment Required Candidate profile knowledge of MS Office, Google Docs, Forms & Sheets. Create training modules, slides & workshops. Open minded & hardworking in complex environments Noida and Greater Noida female will be preferred

Role & responsibilities Manage flight and hotel bookings for the Managing Director (MD). Oversee calendar management, including scheduling and coordinating meetings. Maintain an appointment list and send timely reminders to the MD. Schedule online meetings for Directors. Update daily, weekly, and monthly planner and Management Information System (MIS) reports. Supervise all administration-related tasks. Handle and coordinate all appointments for the MD. Maintain the daily and weekly calendar for the MD. Keep an organized file of meeting minutes (MOM). Handle all aspects of travel management, including visa documentation, flight booking, and travel arrangements. Event Management Preferred candidate profile Excellent English communication Multitasker

We are seeking an experienced Executive PA to provide administrative support to our Company Director. In this pivotal role, you will have manage communications, organize schedules, and ensure the CEOs day-to-day operations Key Responsibilities: Manage the Director's calendar and appointments Coordinate and organize meetings Handle confidential correspondence and documentation Travel arrangements and itinerary planning Assist with project coordination and follow up on action items Draft correspondence, emails, and official communications on behalf of the Director. Maintain records, files, and sensitive information with confidentiality. Coordinate with internal teams, faculty, and external teams Manage office supplies and other director’s personal administrative duties as required Ensure timely completion of tasks and projects assigned by the Director. Support ad hoc projects and assignments as required At least 1 - 2 years of experience in a similar role, preferably in an academic or corporate environment. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) FEMALES ONLY

Role & responsibilities Statutory Compliances under companies Act 2013 & other acts Compliance on Corporate Governance matters Scheduling & Convening Board, Committee & General Meetings in compliance of CA 2013. Coordination for information with all the Departments for Board/Committee/General Meetings. Publication of the companys annual report and accounts. Handling Investors Services- IEPF matters Dividends disbursements & Compliance Facilitation of Information to the Stakeholders Auditors/Banks/ shareholders/ others Regularly tracking the regulatory changes and assisting the Management in implementing the applicable provisions. Furnishing applicable filings with the Registrar of Companies, MCA. Preferred candidate profile A qualified Company Secretary with Membership of Institute of Company Secretaries of India(ICSI) An LLB graduate

Roles and Responsibilities Manage day-to-day administrative tasks, ensuring smooth office operations. Oversee facility management, including maintenance and repairs. Coordinate travel arrangements for employees and manage petty cash transactions. Provide secretarial support to senior staff members as needed. Ensure effective calendar management and scheduling of appointments.

Position: Secretary to CEO Location: Mumbai Experience - 3+ Years Reports to: CEO Tri department (R&I, CQA, CADE) ROLE OBJECTIVE To provide high-level administrative support to the CEO Tri Department (R&D CCD, CADE, CQA), ensuring efficient operation of the office, facilitating effective communication, and enabling the CEO to focus on strategic tasks by handling operational and administrative responsibilities. RESPONSIBILITIES 1. A dministrative Support: Manage and maintain the CEOs calendar, including scheduling appointments, meetings, and travel arrangements. Prepare and organize meeting materials, agendas, and minutes, ensuring timely distribution and follow-up on action items. Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring prompt and professional responses. 2. Office Management: Ensure the smooth operation of the CEO office by managing supplies, equipment, and office environment. Coordinate with other administrative staff and departments to facilitate seamless office operations. Implement and maintain effective filing and documentation systems. 3. Communication: Act as a liaison between the CEO and internal/external stakeholders, maintaining clear and effective communication channels. Draft, review, and edit reports, presentations, and other documents as needed. Represent the CEO in meetings and events when required. 4. Confidentiality and Professionalism: Handle sensitive information with the utmost confidentiality and discretion. Maintain a professional demeanor and appearance, reflecting the values and standards of the organization. Adhere to organizational policies and procedures, ensuring compliance at all times. 5. Claims and Travel Expense Reports (TER): Prepare, review, and submit expense claims and TERs for the CEO, ensuring accuracy and compliance with company policies. Track and reconcile expenses, providing timely reports to the CEO. Liaise with the finance department to resolve any discrepancies or issues related to claims and TERs. Skills and Competencies: Organizational Skills: Ability to manage multiple tasks and priorities effectively. Communication Skills: Strong written and verbal communication skills. Attention to Detail: High level of accuracy and attention to detail in all tasks. Problem-Solving: Proactive approach to identifying and resolving issues. Technological Proficiency: Proficiency in office software and tools, such as Microsoft Office, email management, and scheduling systems. Discretion: Ability to handle confidential information with integrity and professionalism. Performance Metrics: Timeliness and accuracy of administrative tasks. Feedback from the CEO and stakeholders. Efficiency in managing the CEOs schedule and priorities. Successful completion of projects and initiatives. Maintenance of a professional and organized office environment REQUIREMENTS FOR the PROFILE Proven work experience as a secretary or Administrative Assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office Interested can call me on 7061596379

Position- Personal Secretary / PA to Chairman Level / Grade- AGM / DGM Vertical- Administration Business Unit- Center of Excellence Department- Administration Reporting Officer- Chairman Sir Minimum Requirements Level of Education- Bachelors degree or equivalent experience in Business Administration or related field. Experience- Minimum of 10 years of experience in an executive assistant or similar role. Position The Executive Secretary to Chairman is responsible for providing direct administrative support to the Chairman. This role includes a wide range of tasks such as managing the Chairman’s schedule, handling communications, preparing reports, and coordinating events. The executive secretary acts as a point of contact between the Chairman and internal / External stakeholders. Roles, Responsibilities & Accountability Manage and maintain the Chairman’s calendar, including scheduling meetings and appointments. Prepare and handle correspondence, reports, and documents for the Chairman. Coordinate and organize meetings, conferences, and travel arrangements. Act as a liaison between the Chairman and other departments or external partners Handle confidential information with discretion and professionalism. Assist in the preparation of presentations and reports for board meetings and other events. Monitor and respond to emails and other communications on behalf of the Chairman. Maintain office systems, including data management and filing. Technical Skills Microsoft Office Calendar Management Document Preparation Travel Coordination Communication Skills Confidentiality Time Management Behavioral Skills Strong organizational and time-management skills. Excellent communication and interpersonal abilities. High level of integrity and ability to maintain confidentiality. Attention to detail and problem-solving skills. Note: Female Candidates Only – (Fair and Good Height) Preferably from Aviation and Guest relations industry

Visit vendors, negotiate contracts & ensure seamless execution Problem-Solving, Process Optimisation & Decision-Making, Risk-Taking & Adaptability Reporting must be detailed, structured, insightful. Provide data-driven insights Required Candidate profile Support COO in building & scaling new business units, ensuring alignment with company goals. Direct Reporting to COO & ensure business requirements are met effectively. Cross-Functional Collaboration

Role & responsibilities Secretarial activities, travel arrangements, calendar management. Preferred candidate profile Candidates with any graduation, having 10+ years of experience in secretarial functions, calendar management, travel booking etc. Preferred Age : not more than 45 years. Male candidates are preferred.

Require a Graduate with min 1 to 3 years of exp with having experience as an office assistant / secretary in any company. exp in assisting top executive in company's day to day activities including client follow up, planning business visit, meetings

o To act as they key point of contact for internal and external contacts o Taking phone calls and responding to emails describing the characteristics as well as the benefits of the companys product & services o Assisting with scheduling and prioritizing meetings and appointments o Planning and managing office events, organising engaging activities for the team on behalf of the director o Develop and maintain administrative databases and integrated electronic as well as paper based filing systems. Ensuring that necessary records are maintained that can readily provide current, accurate and accessible information o To research, prepare and collate information for reports, presentations, graphics and spreadsheets for the use of Directors o Conducting screening and profiling for recruitment on behalf of the Director Necessary Functional Skills: o Excellent follow up skills o Must have good command over English, both spoken and written o Should have working knowledge of MS Office especially Excel & Word Kindly Share Updated Resume at t.globalzonehr@gmail.com