346 Secretarial Operations Jobs - Page 12

Taking care of all the secretarial work for the Managing Director.

Job Title: Executive Assistant to CEO Location: Koramangala Reports To: Chief Executive Officer (CEO) Experience: 2+ years preferred Job Summary: We are seeking a highly organized, discreet, and proactive Executive Assistant to the CEO to provide top-level administrative support. This role requires excellent communication, multitasking, and coordination skills to assist the CEO in maximizing productivity, managing time, and supporting key strategic and operational initiatives. Key Responsibilities: Administrative Support Manage the CEOs calendar, appointments, and travel arrangements Organize internal and external meetings, events, and conference calls Prepare agendas, minutes, presentations, and reports Screen emails, calls, and visitors; prioritize and respond Executive Coordination Coordinate with internal departments for follow-ups, task tracking, and cross-functional communication. Assist in the preparation and review of business documents, strategic plans, and confidential materials. Maintain organized digital and physical files related to the CEOs work. Project & Strategic Support (Optional) Track action items and progress of high-priority initiatives. Conduct basic research and analysis as needed. Assist with special projects and reporting as assigned by the CEO. Required Qualifications & Skills: Bachelor’s degree (preferred: Business Administration, Management, Communications). 2+ years of experience as Executive Assistant, Secretary, or in a similar executive support role. Excellent verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Ability to multitask, prioritize effectively, and maintain confidentiality. High level of professionalism, discretion, and judgment. Preferred Attributes: Strong organizational and time-management skills. Proactive, detail-oriented, and calm under pressure. Ability to work independently and handle sensitive information responsibly. Prior experience in working with C-level executives or founders is a plus

Responsibilities: * Coordinate meetings & travel arrangements * Provide administrative support as needed * Draft letters independently * Manage director's calendar & schedule appointments * Oversee secretarial operations

providing management top-level support in both their personal and professional activities and helping them in achieving their aspirational goals for both the organization and individuals.

Secretarial Corporate Governance: Ensuring compliance with statutory and regulatory requirements related to corporate governance. Board Meetings: Organizing and coordinating board and committee meetings, preparing agendas, taking minutes, and maintaining related records. Legal Compliance: Keeping abreast of changes in laws and regulations affecting the company, advising management on compliance matters, and ensuring timely compliance. Company Law: Providing guidance on company law matters, including drafting and reviewing legal documents, resolutions, agreements, and contracts.

Role & responsibilities Manage emails, answer phone calls, and respond to inquiries in a timely and professional manner. Serve as a liaison between team members, clients, and external partners. Coordinate and manage calendars, schedule appointments, meetings, and conference calls. Ensure all parties are informed and prepared for engagements. Create and maintain digital and physical files, ensuring accurate organization and easy retrieval of important documents. Assist in preparing reports, presentations, and other documentation as needed Input and manage data in various systems and platforms including Oracle iExpense and the Newmark Revenue Management System. Maintain accuracy and attention to detail while entering and updating information. Conduct online research to gather information, data, or resources as required by team members. Summarize findings and present them in a clear and concise manner. Assist in task prioritization and follow-up, ensuring that projects and assignments are completed within designated deadlines. Coordinate virtual meetings, set up video conferencing platforms, manage attendance, and provide technical support as needed. Assist in making travel arrangements, including flight bookings, hotel reservations, and transportation coordination. Provide general administrative support to brokers and managers, including handling expense reports, processing invoices, and managing basic property marketing functions Availability to work in US time zones. Perks and benefits 2 Way cab

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Who can join ASAP

Job Title: Executive Assistant to Director Location: Sreerampur, Hooghly, West Bengal Company: Navprakriti Green Energies Pvt Ltd Industry: CleanTech / Battery Recycling / Manufacturing Experience: 24 years Employment Type: Full-time About Us: Navprakriti Green Energies Pvt Ltd is a clean-tech company based in West Bengal, focused on sustainable lithium-ion battery recycling. With a current pre-treatment capacity of 10,000 tonnes and a pilot-scale hydrometallurgical plant under commissioning, we aim to industrialize metal recovery processes by the end of 2026. We are seeking a reliable and proactive Executive Assistant to support the Director at our factory in Sreerampur. The role involves coordination across operations, scheduling, and ensuring timely execution of directives. Role Overview: As the Executive Assistant to the Director, you will be responsible for managing administrative tasks, streamlining communication across departments, and providing direct support in daily operations. You will be based at our manufacturing facility and must be comfortable working in an industrial setup. Key Responsibilities: Manage scheduling, calendar, and meetings for the Director Coordinate with department heads for status updates and reporting Track project deadlines, compliance tasks, and operational KPIs Prepare and draft emails, reports, and presentations as required Maintain documentation and support filing of operational records Facilitate communication between factory staff, vendors, and management Assist with factory-related procurement follow-ups and logistics coordination Handle confidential information with integrity and professionalism Qualifications & Skills: Bachelor’s degree in any discipline (Business/Operations/Engineering preferred) 2–4 years of experience in an executive assistant or coordinator role Strong communication and interpersonal skills Proficient in MS Office (Excel, Word, PowerPoint) and documentation Highly organized, responsive, and detail-oriented Prior experience in manufacturing or factory environments is preferred Work Location: Navprakriti Green Energies Pvt Ltd Prospace Industrial Park, Near Royal Hotel, Milki Badamtola, Sreerampur, Hooghly, West Bengal – 712204

Support the Founders Office with partnerships, lead generation, HR, recruitment, social media, and documentation like meeting minutes. Drive growth by researching markets, analyzing competitors, maintaining client relations, and coordinating meetings

Job Summary: Were looking for an exceptionally sharp, proactive, and reliable Executive Assistant to support the Country Head This role is far more than calendar management; youll be her right hand enabling faster decisions, smooth execution, and strategic prioritization Youll have a front-row seat to high-level operations, people decisions, and startup-scale thinking. Key Responsibilities Executive Support - Manage a complex, ever-evolving calendar; prioritize ruthlessly Handle travel (domestic/international), accommodations, visa processes, etc. Prepare agendas, take crisp minutes, and follow up on action items Strategic Prioritization & Workflow Management - Be time and energy filter help the leader focus on what truly matters Anticipate needs, flag blind spots, and provide inputs where required Track high-priority projects, ensuring deadlines and deliverables are met Communication & Coordination - Draft high-quality emails, presentations, and briefs Coordinate across leadership, HR, finance, engineering, and product teams Act as liaison communicate with clarity and confidentiality Operational Excellence - Create systems and trackers for meetings, hiring, people processes, and leadership initiatives Help implement org-wide initiatives from the Country Heads office Own special projects end-to-end with minimal supervision What Were Looking For ? Super sharp thinking: You get things before others do Execution machine: If something needs to get done, it gets done High trust & confidentiality: Youll be privy to sensitive conversations Poised & polished: You represent the office of the Country Head Ownership mindset: No task is too small; no problem is too big Experience in founder/CEO support: Preferred Why This Role? Work directly with a powerhouse leader in a high-growth, high-impact environment Be at the center of action, decisions, and leadership conversations Play a strategic role in shaping the growth journey of two evolving organizations Fast-paced, learning-rich, and deeply fulfilling

We are seeking a highly organized, efficient, and trustworthy Executive Assistant to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism. Key Responsibilities: Calendar & Schedule Management: Manage the Directors personal and professional calendar, scheduling meetings, appointments, and events. Prioritize appointments and activities based on urgency and importance, ensuring efficient time management. Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Directors time. Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner. Travel & Logistics Coordination: Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed. Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information. Communication & Correspondence: Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly. Document Preparation & Filing: Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible. Meeting & Event Coordination: Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available. Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to. Confidentiality & Discretion: Handle confidential and sensitive matters with professionalism and discretion, ensuring the Directors privacy is always respected. Qualifications: Education: High school diploma required; Bachelors degree preferred. Experience: At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role. Prior experience supporting senior executives or leadership is highly preferred. Experience with both business and personal administrative tasks is a plus. Skills: Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Exceptional attention to detail and accuracy in all tasks. Ability to handle confidential information and maintain a high level of discretion. Comfortable working independently and taking initiative in managing tasks. Personal Attributes: Proactive: Ability to anticipate the Director’s needs and take action without constant direction. Reliable & Trustworthy: Dependable in managing both personal and professional tasks, handling sensitive matters with integrity. Adaptable: Flexible and able to adjust to changing priorities and demands. Discreet & Professional: Able to maintain confidentiality and professionalism in all interactions. Tech-Savvy: Comfortable using technology to streamline processes and enhance productivity. Problem-Solver: Resourceful in handling unexpected situations and resolving issues as they arise.

Dear Candidate, Greetings from Kindle HR Please find a few points that the role demand below: Job brief We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. Responsibilities Act as the point of contact between the director and internal/external clients Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes Produce reports, presentations and briefs Requirements and skills Proven work experience as a Personal Assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality Interested candidates please share your cv across mubashara@kindlehr.in

Roles and Responsibilities Provide administrative support to senior executives, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Handle travel arrangements, including booking flights, hotels, and transportation for global clients. Coordinate office operations, including secretarial tasks such as letter drafting and document preparation. Offer personal assistance to the executive team by managing their schedules, emails, and phone calls. Desired Candidate Profile 2-6 years of experience as an Executive Assistant or Virtual Assistant supporting senior executives in a BPO/Call Centre environment. Proficiency in calendar management software (e.g., Google Calendar) and ability to learn new systems quickly. Excellent communication skills with the ability to work effectively with diverse stakeholders at all levels. Strong organizational skills with attention to detail and excellent time management abilities.

Position : Principal PA Location: Alpha College of Engineering, Thirumazhisai Number of position : 1 Roles and Responsibilities To provide PA support to the Principal and general office management At least 1 years of experience as Personal assistant Strong command of the English language, both written and spoken Excellent communication and interpersonal skills Only Female candidates. Interested candidates can share your resume to careers@alphagroup.edu or to the official number - 7550045064

Responsible for administrative tasks, filing, data entry, managing office supplies, handling correspondence, coordinating with departments, maintaining records, and ensuring smooth day-to-day office operations.

Apeejay Education requires PA / Secretarial assistant for its renowned school located at Noida. Summary of Job:- This incumbent will be associated with the Principal's office and will be responsible for confidential administrative, secretarial, analytical and research duties. This requires leadership qualities such as adaptability, flexibility, dependability and accountability and high initiative and self-discipline. Job Responsibilities : Executive Support & Schedule Management: Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations Extremely active calendar management /appointments, prioritization and understanding / analyzing the need Plans, coordinates and ensures the Principals' schedule is followed and respected Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution Provides a bridge for smooth communication between the Principal's office and internal departments , demonstrating leadership to maintain credibility, trust,and support Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Principal Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures. Office Management / Administration: Principal's office related Projects Management & Coordination Understand and internalise agenda of the Principal Ability to drive and manage Principal's office Drive each vertical Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management Communication link with external constituents such as Government, Trade / Industry bodies etc Prepare drafts of speeches & communication Be eyes and ears of the Principal Draw attention to exceptions and deviances Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary) Initiate and respond to written and verbal correspondence, including composition, editing and distribution Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures Creating and collate necessary presentations and paperwork before meetings Filing physical and online efficiencies Any other work as and when assigned by the Principal Job Knowledge (Prerequisite) Stay organized and to manage time & work space Acting as a main point of contact Maintaining Calendar ,tracking meetings and activities Handling correspondence directed to Managers/Associates Producing reports and presentations Maintaining the current filing and database system Performing office duties that include ordering supplies and managing records database. Providing general administrative support. Skill Set Excellent communication skills (both verbal & written) Strong organizational, analytical, leadership and project management skills Advanced knowledge of IT skills Strong administrative, organization and clerical skills Ability to multi-task, prioritize, and manage operations Ability to work across teams and with a variety of projects and constituencies. Education Qualification & Experience: Graduate preferably English (Hons) & Course from YWCA Secretarial Practice Minimum 4+ years of experience in a similar role. If interested, please email your Cv with current and expected remuneration at hema.chauhan@teams.apeejay.edu 9971389200

Role & responsibilities Home manager : Candidate should maintain all home activities and taking all responsibilities to maintain on daily basis. Secretarial activities towards higher officials Facility management Maintaining and supervising all household activities Preferred candidate profile : Immediate Joiners. Freshers wanted Nearby location Smart workers Perks and benefits Employee welfare benefits are available

Job Title: Executive Assistant to Director Location: BKC / Santacruz Experience: 5+ years Job Type: Full-Time About us: Established in 1993, we are India's largest FMCG Network, exporter, and importer. We provide end-to-end solutions for FMCG Imports, Exports, and Distribution worldwide. With a relentless commitment to excellence, we source high-quality FMCG products globally, ensuring a diverse range to meet market demands. Our robust supply chain infrastructure enables seamless imports, exports, and efficient distribution, guaranteeing timely delivery and superior quality. At Sawariya Group, we stay ahead of industry trends and consumer preferences, offering tailored solutions to support your business growth. Join us on this exciting journey as we transform FMCG Imports, Exports, and Distribution strategies into a resounding success. Connect with us to explore how our expertise and global network can elevate your FMCG business. Let's create value together! Position Overview We are seeking an experienced, detail-oriented, and proactive Executive Assistant (EA) to support Director at Sawariya Group. This role is pivotal in enabling the Director to focus on strategic priorities by managing administrative functions, communication, scheduling, and special assignments. The ideal candidate is a confident professional who can handle high-level responsibilities with discretion, clarity, and efficiency. Key Responsibilities Manage and optimize the Directors schedulecoordinate meetings, appointments, and extensive travel plans. Act as the first point of contact for all internal and external communications, exercising strong judgment and prioritization. Prepare and manage meeting materials, agendas, minutes, and follow-ups. Draft, edit, and manage reports, business correspondence, and presentations with precision. Coordinate with internal departments, vendors, and stakeholders to ensure seamless flow of information and task execution. Conduct in-depth research and compile data for decision-making and strategic initiatives. Maintain organized, up-to-date records, files, and confidential information. Provide support in event coordination, client meetings, and ad hoc business projects. Ensure confidentiality, professionalism, and discretion in all matters. Required Skills & Qualifications Bachelor's degree in business administration, Management, or a related field. Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. Strong written and verbal communication skills. Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook). Excellent time-management and organizational skills with the ability to multitask effectively. Discreet, reliable, and capable of handling sensitive information with utmost confidentiality. High level of initiative, resourcefulness, and decision-making ability. Flexibility to work extended hours or adjust to shifting priorities when required.

Responsibilities: * Maintain office supplies inventory * Manage administrative tasks * Coordinate projects & events * Provide clerical support Annual bonus Provident fund Over time allowance

Responsibilities: * Provide administrative support to MD * Schedule meetings & appointments * Manage calendar & travel arrangements * Overall coordination of departments * Book hotels & flights

Responsibilities: *** Genuine Job Coordinate meetings & travel arrangements Manage calendar, office & schedules for chairman Provide administrative support as needed Maintain confidentiality at all times Must be Very Fair , Smart & Presentable. Free Accommodation , Travel allowance

Position: Secretary Location: Thane Education: Graduate exp: 1 to 3 years company: Reputed Tank manufacturing company

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Communication / correspondence with senior officials Taking dictations and drafting of letters Scheduling meetings & making the plan / schedule for the day Preparing and circulating Minutes of the Meeting Providing administrative support Coordinate and schedule all travel arrangements including air ticket booking, hotel cooking, local conveyance etc. Manage all incoming and outgoing correspondence, i.e sort and read mail, etc. Manage incoming and outgoing telephone and mobile. Maintain all personal and professional files. Answering telephone calls. Maintain Registers, Dairies and files and update records. Filing and documentation Open to travel domestically and internationally with the Vice Chairperson whenever required. Any other duties and responsibilities as given by the management from time to time.

Job Title: Executive Assistant (Secretary) Location: Ahmedabad, Gujarat Company: MY SOLAR About MY SOLAR: MY SOLAR is a leading manufacturer and trader of solar protection devices and industrial electrical products. Committed to quality and innovation, we are rapidly expanding across India, offering a dynamic and growth-oriented work environment. Position Overview: We are seeking a highly organized and professional Executive Assistant to support the Director. The ideal candidate will manage schedules, coordinate meetings, handle communications, and ensure smooth administrative operations. This role demands confidentiality, excellent time management, and multitasking skills. Key Responsibilities: Manage the Directors calendar, appointments, and travel itineraries Draft and handle internal/external communication Prepare and maintain reports, presentations, and official documents Organize meetings, create agendas, and record minutes Track project and task progress Manage office logistics, vendor coordination, and supply management Maintain confidentiality in handling sensitive information Required Qualifications: Bachelor’s degree in Business Administration or related field 3+ years of experience as an Executive Assistant or in administration Proficiency in MS Office (Excel, Word, PowerPoint) and Google tools Strong communication, organizational, and multitasking skills Experience with tools like Trello or Asana is a plus Work Details: Office Hours: Monday to Saturday, 9:30 AM – 6:30 PM Location: 604, Kalp Business Park, Nikol-Odhav Ring Road, Ahmedabad Benefits: Weekly off on Sundays Paid leaves and festival holidays Training and skill enhancement programs Recognition and rewards for performance