Purchase & Dispatch Executive

Job Summary:

We are seeking a dedicated and detail-oriented Purchase cum Dispatch Executive to manage day-to-day procurement operations and ensure smooth coordination of dispatch activities. The responsibilities will be sourcing, negotiating, and purchasing materials, with involvement in dispatch documentation and logistics coordination.

Key Responsibilities:

Purchasing

· Source vendors and obtain quotations for raw materials, components, consumables, and services.

• Compare prices, specifications, and delivery schedules to select the best supplier.
• Issue Purchase Orders (POs) in FMS systems and ensure order confirmation.
• Track and follow up on deliveries to ensure timely receipt of materials.
• Maintain vendor relationships and ensure adherence to company quality and compliance standards.
• Monitor inventory levels and plan purchases to prevent stock-outs or overstocking.
• Coordinate with the accounts department for invoice processing and payment follow-ups.

Dispatch

• Coordinate with production and logistics teams for timely dispatch of finished goods.
• Prepare and verify dispatch documentation like invoices, e-way bills, and packing lists.
• Liaise with transporters and courier services for shipment tracking and delivery.
• Maintain dispatch records and ensure customer delivery acknowledgments are filed properly.

Requirements:

• Experience: 2–5 years (preferably in manufacturing or engineering industry)
• Qualification: Graduate (B.Com/BBA/B.Tech preferred), Diploma in Materials Management (optional)
• Proven experience in procurement/purchasing, preferably in a manufacturing setup.
• Familiarity with dispatch operations and basic logistics knowledge.
• Strong negotiation and vendor management skills.
• Proficient in MS Office and working knowledge of ERP/FMS systems.
• Good written and verbal communication skills.
• Ability to work independently and handle multiple priorities.

Preferred Skills:

• Knowledge of supply chain processes related to procurement and dispatch.
• Experience in ISO documentation related to purchasing and dispatch.
• Ability to optimize vendor terms and reduce procurement lead time.

Job Type: Permanent

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

• Day shift

Work Location: In person