Purchase & Dispatch Executive

Job Description

Job Summary: We are seeking a dedicated and detail-oriented Purchase cum Dispatch Executive to manage day-to-day procurement operations and ensure smooth coordination of dispatch activities. The responsibilities will be sourcing, negotiating, and purchasing materials, with involvement in dispatch documentation and logistics coordination. Key Responsibilities: Purchasing · Source vendors and obtain quotations for raw materials, components, consumables, and services. Compare prices, specifications, and delivery schedules to select the best supplier. Issue Purchase Orders (POs) in FMS systems and ensure order confirmation. Track and follow up on deliveries to ensure timely receipt of materials. Maintain vendor relationships and ensure adherence to company quality and compliance standards. Monitor inventory levels and plan purchases to prevent stock-outs or overstocking. Coordinate with the accounts department for invoice processing and payment follow-ups. Dispatch Coordinate with production and logistics teams for timely dispatch of finished goods. Prepare and verify dispatch documentation like invoices, e-way bills, and packing lists. Liaise with transporters and courier services for shipment tracking and delivery. Maintain dispatch records and ensure customer delivery acknowledgments are filed properly. Requirements: Experience: 2–5 years (preferably in manufacturing or engineering industry) Qualification: Graduate (B.Com/BBA/B.Tech preferred), Diploma in Materials Management (optional) Proven experience in procurement/purchasing, preferably in a manufacturing setup. Familiarity with dispatch operations and basic logistics knowledge. Strong negotiation and vendor management skills. Proficient in MS Office and working knowledge of ERP/FMS systems. Good written and verbal communication skills. Ability to work independently and handle multiple priorities. Preferred Skills: Knowledge of supply chain processes related to procurement and dispatch. Experience in ISO documentation related to purchasing and dispatch. Ability to optimize vendor terms and reduce procurement lead time. Job Type: Permanent Pay: ₹20,000.00 - ₹25,000.00 per month Schedule: Day shift Work Location: In person