102 Invoice Management Jobs - Page 4

This role requires excellent communication skills, professionalism, multitasking abilities, and a friendly demeanour Greeting visitors and directing them to the appropriate person or department Answering and managing incoming phone calls, emails, and other communications Scheduling appointments and maintaining calendars Managing mail and packages, including sorting and distribution Maintaining a clean and organized reception area Performing basic administrative tasks such as filing, data entry, and document preparation Assisting with office security by monitoring visitor access Coordinating meeting room bookings and preparing meeting spaces Managing office supplies and ordering when necessary Supporting other departments with clerical tasks as needed Handling basic inquiries and referring complex issues to appropriate staff members Create draft budgetCompile all information into an initial budget proposal. Periodic review of budget expenseRegularly assess the budget's accuracy and make adjustments as needed. Vendor Management. Vendor invoice management; receipt, verification, processing and record keeping. SAP knowledge & experience will be preferable.

Role & responsibilities Handle Travel Bookings and Visa Formalities Manage travel arrangements for staff, including booking flights, accommodation, and transportation. Assist employees and manage visa application processes, ensuring all necessary documents are submitted on time. Keep track of travel schedules and ensure compliance with company travel policies. Data Entry for Invoice Information Accurately input invoice data into the system, ensuring all entries are complete and error-free. Maintain organized records of invoices for easy retrieval and reference. Work closely with the finance team to ensure timely and precise invoice processing. Updating Budgets Regularly update and maintain departmental budgets based on approved changes or new entries. Ensure budget alignment with project requirements and highlight any variances to the teams concerned. Checking Invoices for Accuracy Verify that all invoices are accurate, match the associated purchase orders, and comply with company policies. Ensure timely resolution of discrepancies by coordinating with vendors and internal departments. Assist in Reimbursements for Projects for In-House Crew Members Facilitate and process reimbursements for project-related expenses incurred by in-house crew members. Ensure compliance with the company's reimbursement policies and maintain appropriate documentation. Address queries related to reimbursement promptly and professionally. Updating Lieu Days and Correcting Attendance in RG (Resource Guru) Manage and update records of lieu days for employees as per company policy. Regularly audit and correct attendance data in the RG system to ensure accuracy. Collaborate with the HR department to address any discrepancies in attendance or leave records. Accurately update travel and leave plans for engineers in the Resource Guru system. Ensure the schedule is current and reflects real-time changes in travel and leave plans. Coordinate with project managers and engineers to gather accurate information and ensure resource availability aligns with project timelines. Preferred candidate profile A qualification in business/economy/finance/HR or any other related area. Minimum of 2 years of working experience in the related field. Excellent client management and relationship skills. Excellent organisational, communication, interpersonal and project management skills. Ability to contribute and multitask in a high-performance and fast-paced environment. High attention to detail. Negotiation skill. Expert proficiency in the Microsoft Office suite. A good understanding of mass media and communication (preferably in the broadcasting industry)

Manage accounts receivable, invoices, payments & account maintenance Implement collections strategy, reconcile statements & report findings Ensuring timely payment by communicating with customers & maintaining accurate financial records

We are seeking a detail-oriented and motivated Accountant Trainee to join our finance team. This entry-level position is ideal for recent graduates or individuals pursuing a career in accounting. The Accountant Trainee will assist with day-to-day financial operations and gain hands-on experience in accounting principles and practices. Role & responsibilities: Assist with data entry of financial transactions into accounting software Support in preparing financial statements and reports Help reconcile bank statements and general ledger accounts Aid in accounts payable and receivable processes Maintain accurate and organized financial records Assist in the preparation of tax filings and audit documentation Participate in month-end and year-end closing activities Learn and adhere to company accounting policies and procedures Perform other administrative and accounting-related tasks as assigned Preferred candidate profile : Bachelors degree in Accounting, Finance, or a related field. Basic understanding of accounting and financial principles Proficient in Microsoft Excel and accounting software (e.g., ERP, SAP, or similar) Strong analytical and organizational skills Attention to detail and ability to handle sensitive financial information Good communication and teamwork abilities Willingness to learn and take on new challenges Preferred Qualifications: Previous experience in an accounting or finance role Knowledge of tax regulations and bookkeeping principles Benefits: On-the-job training and mentorship Opportunity for career advancement

All Accounts Payable functions Vendor registration, compliances & ageing analysis Invoice checking & booking Checking, approvals & processing vendor & internal payments Cross border remittances Reconcile Bank a/c Manage Cash flow Audit compliances

Seeking a professional Front Office Executive to manage reception, assist with administrative duties, coordinate office operations, and ensure a welcoming environment. Strong communication and organizational skills are essential.

Seeking a professional Front Office Executive to manage reception, assist with administrative duties, coordinate office operations, and ensure a welcoming environment. Strong communication and organizational skills are essential.

Summary: As an Application Developer for SAP Vendor Invoice Management, you will be responsible for designing, building, and configuring applications to meet business process and application requirements. Your typical day will involve collaborating with cross-functional teams, analyzing business requirements, and developing solutions using SAP Vendor Invoice Management. Roles & Responsibilities: - Collaborate with cross-functional teams to analyze business requirements and develop solutions using SAP Vendor Invoice Management. - Design, build, and configure applications to meet business process and application requirements. - Develop and maintain technical documentation related to SAP Vendor Invoice Management applications. - Provide technical support and troubleshooting for SAP Vendor Invoice Management applications. Professional & Technical Skills: - Must To Have Skills: Strong experience in SAP Vendor Invoice Management. - Good To Have Skills: Experience in SAP Financials, ABAP programming, and SAP Workflow. - Experience in designing, building, and configuring applications using SAP Vendor Invoice Management. - Strong understanding of SAP Vendor Invoice Management functionality and integration with other SAP modules. - Experience in developing and maintaining technical documentation related to SAP Vendor Invoice Management applications. Additional Information: - The candidate should have a minimum of 5 years of experience in SAP Vendor Invoice Management. - The ideal candidate will possess a strong educational background in computer science, information technology, or a related field, along with a proven track record of delivering impactful SAP Vendor Invoice Management solutions. - This position is based at our Hyderabad office. Minimum 15 years of formal education

Sunex Stones, a leading manufacturer of engineered quartz slabs based in Jaipur, is seeking a motivated and detail-oriented CRM Executive with a minimum of 2 years of experience. The role involves handling customer order processing, managing preform invoices, resolving customer complaints, and ensuring accurate maintenance of customer databases. The ideal candidate will be proactive, possess excellent communication skills, and be capable of managing CRM-related administrative tasks efficiently. Experience in a manufacturing or industrial setting is preferred. Key Responsibilities: Preform Invoice Management Order Booking Form Updates Document Management Customer Database Maintenance Customer Complaint & Grievance Resolution Handle customer calls, emails, and queries professionally Proficiency in Microsoft Office (Excel, Word, PowerPoint), Excellent verbal and written communication skills, Experience in customer service or CRM roles, Strong problem-solving and administrative skills.

INVOICE ENGINEER - MALDIVES Salary : USD1200 Accommodation and Food provided by the company. Requirement: Have testing experience in overhauling and calibrating Diesel/Gas oil fuel pumps of engines; Bosch, Cummings, and other brands. Experience with common rail systems is an advantage. Must be able to work independently and deliver the required servicing of pumps to customers. Able to properly calibrate pumps, issue work completion reports, and prepare order requests for spares. Responsible for maintaining stock and testing equipment. Working hours : 8 hours duty Address : Swagatham Resource Management India Private limited No: 14 Sarathy Nagar main road, Velachery, Chennai - 600 042 Time : 9am to 5pm[ Monday to Saturday ] Feel free to call us for any clarification # Sowmiya # 7845228682, Swetha 7305457998, Mrithula # 7358479607 [Call time 9 am to 6pm only ]

Role & responsibilities We are seeking a proactive and detail-oriented Service Coordinator for our Embryology Biomedical Department for Udaipur Location . The role involves managing preventive maintenance, equipment repair, vendor coordination, inventory control, and service documentation to ensure uninterrupted operations of sensitive biomedical equipment. Key Responsibilities: Equipment Maintenance & Repair: Develop and execute preventive maintenance plans, manage repairs, and coordinate with technicians and external service providers to minimize downtime. Inventory Management: Maintain accurate records of equipment conditions, perform regular audits, and coordinate procurement for replacements or upgrades. Work Order Coordination: Evaluate service requests, estimate resources, assign tasks, and ensure timely completion via a work order tracking system. Vendor Coordination: Oversee external vendors, ensure service quality, and maintain compliance with industry and safety standards. Documentation & Reporting: Maintain detailed service records, analyze data for process improvements, and prepare performance and compliance reports. Invoice & Payment Follow-ups: Manage billing cycles, prepare and track invoices, and follow up on outstanding payments with vendors and finance teams. Preferred candidate profile : Experience in biomedical equipment maintenance or a related technical role Strong understanding of inventory control and safety compliance Excellent coordination, record-keeping, and vendor management skills Proficiency in procurement, billing, and invoicing workflows Expert-level MS Excel skills and experience with documentation tools Effective communication and customer service abilities

Interested Candidates Please Call or WhatsApp Gopinath - 7010730964 / 6379052275 JD - Import & Export Documentation Roles and responsibilities for the position Including but not limited to SAP entry for trade/non-trade, liaison of daily back office job with overseas offices/Indian customers. Preparing reports in MS Office. Customer visit for emergency document handover if required. Smooth communication within the Branch Office, other Branch Offices and vendors for routine work. Basic knowledge of Invoices, agreements/Vendor contracts, documentation. Key Result or Contribution Area of the position Basic Chemicals back office function Smooth communication with colleagues, vendors and follow-up of documents. b) Skills and Knowledge requirement Essential • Good Communication skills in English, Hindi, and Marathi • Learning mindset • SAP understanding • Basic IT Skill (Excel/PowerPoint/MS Office) Desirable • Basic knowledge of documentation/ follow-up/co-ordination. • Import / BL / Invoice / GST / Logistics Experience in Years Minimum 2-5 years’ experience Experience in the areas of : Import / Export • SAP entry Target Companies/Industry: Petrochemicals/Logistics/International Trading Companies

Key Responsibilities: Day-to-Day Accounting: Manage general accounting functions, including accounts payable, accounts receivable, and bank reconciliations. Invoice Management: Ensure timely and accurate processing of invoices, purchase orders, and payments. Monitor outstanding accounts and follow up with clients as necessary. Ledger Maintenance: Maintain accurate records of financial transactions in the general ledger, ensuring all entries are up to date and compliant with accounting principles. Financial Reporting: Assist in the preparation of monthly, quarterly, and annual financial statements, including balance sheets, profit and loss statements, and cash flow statements. Expense Tracking: Monitor and track company expenses, ensuring adherence to budgets and providing necessary reporting to senior management. Tax Compliance: Assist in the preparation of tax filings, including GST, VAT, and other relevant taxes, ensuring timely submission and compliance with regulations. Reconciliation: Perform bank and balance sheet reconciliations on a monthly basis and ensure the accuracy of financial data. Audit Preparation: Assist with internal and external audits, providing necessary documentation and information as required. Accounts Analysis: Analyze financial data and generate reports to help senior management with decision-making. Documentation & Filing: Maintain organized records of financial transactions, receipts, invoices, and other important documents for easy retrieval and compliance. From manufacturing Industry and only Married female candidate is considered-Male no required. Knowledge of Accounting, Tally Software, GSTR1 Return, Filing, Dispatch Documents.

We are looking for Executive/Sr. Executive-IT Asset Management for Cashify-Gurgaon Experience- 1+ Years Roles & Responsibilities: 1. Support the implementation, administer, and enforce all IT asset management governance requirements and related technology policies, controls, standards, procedures, and processes related to ITAM. 2. Monitor hardware compliance and usage to identify, reallocate and remove unused hardware. 3. Ensure Audit compliance for the HAM IT assets 4. Mobile & sim Management 5. Take care of Vendor Management & Vendor Billing 6. Handle all the queries related to RO & PO 7. Coordination with other teams 8. Reports as per the requirement 9. Knowledge related to OS, Desktop & Laptop will be an advantage Note-Proficiency in MS application(Excel, word & PPT)

We are hiring a Junior Accountant with experience in Zoho software, basic knowledge of TDS and GST, and strong organizational skills to manage purchase bills and vendor payments. Role & responsibilities Enter daily financial transactions and expenses into Zoho Books / Zoho Finance modules. Maintain accurate data entry and documentation for all accounts-related processes. Track TDS deductions, ensure proper documentation and coordinate with seniors for timely payments. Apply basic GST knowledge in invoice validation, categorization, and compliance support. Create and maintain an organized tracker for all purchase bills. Schedule and ensure timely payments to vendors as per due dates. Reconcile entries and assist the senior accountant in month-end closing and audit support. Maintain files and backup documentation in accordance with internal policy and tax norms. Preferred candidate profile Bachelors degree in Commerce, BBA (Finance), or similar field. Minimum 6 months to 2 years of relevant accounting experience. Must have hands-on experience with Zoho Books or other Zoho Finance apps. Knowledge of basic accounting principles, TDS deductions, and GST compliance. Comfortable working with Excel or Google Sheets for trackers and summaries. Ability to multitask, meet deadlines, and maintain accuracy. Points to Note Direct commute: 20 mins station to office. Working Days : Monday to Saturday.

Role & responsibilities We are seeking a proactive and detail-oriented Service Manager for our Embryology Biomedical Department for Udaipur Location . The role involves managing preventive maintenance, equipment repair, vendor coordination, inventory control, and service documentation to ensure uninterrupted operations of sensitive biomedical equipment. Key Responsibilities: Equipment Maintenance & Repair: Develop and execute preventive maintenance plans, manage repairs, and coordinate with technicians and external service providers to minimize downtime. Inventory Management: Maintain accurate records of equipment conditions, perform regular audits, and coordinate procurement for replacements or upgrades. Work Order Coordination: Evaluate service requests, estimate resources, assign tasks, and ensure timely completion via a work order tracking system. Vendor Coordination: Oversee external vendors, ensure service quality, and maintain compliance with industry and safety standards. Documentation & Reporting: Maintain detailed service records, analyze data for process improvements, and prepare performance and compliance reports. Invoice & Payment Follow-ups: Manage billing cycles, prepare and track invoices, and follow up on outstanding payments with vendors and finance teams. Preferred candidate profile : Experience in biomedical equipment maintenance or a related technical role Strong understanding of inventory control and safety compliance Excellent coordination, record-keeping, and vendor management skills Proficiency in procurement, billing, and invoicing workflows Expert-level MS Excel skills and experience with documentation tools Effective communication and customer service abilities

Role & responsibilities Collaborate with business stakeholders to understand and analyze procurement and supply chain requirements, and translate them into SAP Ariba solution designs. Configure and customize SAP Ariba modules, including Sourcing, Contracts, Supplier Lifecycle and Performance, Procurement, and Invoice Management, to meet business needs. Lead and participate in full-cycle implementation projects, including requirements gathering, system design, development, testing, and deployment. Conduct workshops and training sessions to educate end-users on SAP Ariba functionalities and best practices. Collaborate with cross-functional teams, including business users, functional consultants, and technical teams, to ensure seamless integration of SAP Ariba solutions with other enterprise systems. Develop and execute test plans, conduct system testing, and support user acceptance testing (UAT). Perform data migration activities, including data mapping, extraction, transformation, and loading into SAP Ariba system. Provide ongoing support and troubleshooting for SAP Ariba modules, addressing user issues and system errors. Monitor system performance and proactively identify areas for optimization and improvement. Stay up-to-date with the latest SAP Ariba features, functionalities, and industry trends, and provide recommendations for system enhancements Preferred candidate profile

Position: Analyst Supply Chain Ops Location: Chennai Reporting to: Team Lead Supply Chain Ops Job Description: Good communication Skills and Requires co-ordination on Logistics activities knowledge on shipping and shipping documentation activities Good Experience in order management activities Candidate should be able to adapt to the changes and willingness to Learn Profile Description: Candidate is responsible: For updating system related entries in ERP (I.e. SAP, CTRM). For tracking E2E shipment status and maintain the same in share point without any deviations. To update stake holders with status of shipments as and when request is raised by stake holders. To provide daily, weekly and monthly reports without any deviations as per time frames specified. Candidate should possess : Be quick learner if the ERP’s are new with adequate trainings DTP Good knowledge on Excel Have thorough knowledge on shipping documents, scope of each document. Develop and explore – Assertiveness, Proactiveness, Positive attitude and willingness to learn. Avoid and Arrest - Errors, SLA deviations, Escalations We are Mindsprint! A leading-edge technology and business services firm that provides impact driven solutions to businesses, enabling them outpace speed of change. For over three decades we have been accelerating technology transformation for the Olam Group and their large base of global clients. Working with leading technologies and empowered with the freedom to create new solutions and better existing ones, we have been inspiring businesses with pioneering initiatives. Awards bagged in the recent years: We are Great Place To Work® Certified™ for 2023-2024 Best Shared Services in India Award by Shared Services Forum – 2019 Asia’s No.1 Shared Services in Process Improvement and Value Creation by Shared Services and Outsourcing Network Forum – 2019 International Innovation Award for Best Services and Solutions – 2019 Kincentric Best Employer India – 2020 Creative Talent Management Impact Award – SSON Impact Awards 2021 The Economic Times Best Workplaces for Women – 2021 & 2022 #SSFExcellenceAward for Delivering Business Impact through Innovative People Practices – 2022 For more info: https://www.mindsprint.org/ Follow us in LinkedIn: Mindsprint

Role & responsibilities Purchase order & Service entry sheet (SES) creation. Processing SES in SAP workflow in Vendor invoice management (VIM). Agreement creation and amendment in SAP. Follow up with finance and business team for budget approval. Collaborate with various departments to ensure seamless integration of the Purchase order & SES. Rectifying error and deviations and take necessary corrective & preventive actions. Support supervisor on reporting and analysis. GRIR reconciliation. Resolve any issues or discrepancies in PO & SES. Ensure timely and accurate processing of PO Amendment and SES creations. Follow SOPs and working instructions for processing. Good understanding of invoice processing and payment. Preferred candidate profile Bachelors degree in finance, Accounting, Business Administration, or related field. Minimum of 2 years of experience in procurement, accounts payable, or supply chain management. Excellent analytical and problem-solving abilities. Proficiency in P2P software like SAP, Ariba. Service Now. Strong understanding of procurement and accounts payable principles. Contact Person: Garima Sharma garima-sh@hcltech.com

Job Title: Senior Executive Job Grade: G11B Department: NAM Quality Cluster Location: Vadodara Job Summary This position shall be responsible for Preparation of quarterly report to be sent to FDA for CD copies sent to vendors and employees. Management of new material codes creation in MDO Fuse portal for Quality and R&D functions. Management of GMP consultants travel arrangement for visiting Sun Pharma India sites, including review/verification and payment processing of consultants invoices. Area Of Responsibility Prepare quarterly report to be sent to FDA for CD copies sent to vendors and employees. Creation of new material codes creation for ZLAB items in MDO Fuse portal for Quality and R&D functions. Management of GMP consultants travel arrangement for visiting Sun Pharma India sites, including review/verification and timely payment processing of consultant’s invoices. Coordinate with site for site review of GMP consultant’s invoices and get site and Global Quality and Compliance Head approvals for the same Coordinate with commercial/finance team for preparation of PR/PO/GRN for the consultants’ invoices and timely payment processing. New Material codes creation management for ZLAB items in MDO Fuse portal for Quality and R&D functions. Any additional work assigned by the reporting manager to support North America Cluster. Work Conditions: Corporate Office Environment Travel Estimate Up to 10 % Education and Job Qualification A minimum of a Master’s degree in Commerce or relevant scientific field is required. A minimum of 8+ years of experience in a pharmaceutical industry with good exposure in Procurement/Finance/Quality is required. Strong knowledge of commerce, import/export management is essential. Good organizational, interpersonal and communication skills are essential. Excellent interpersonal skills and ability to communicate effectively with middle management levels of the organization and external stakeholders Expertise in software applications such as: MS Word, MS Excel, MS Office, Windows, PowerPoint, Microsoft Outlook, Code Creation, SAP-HANA etc. Experience A minimum of 8+ years of experience in a pharmaceutical industry with good exposure in Procurement/Finance/ Quality is required. Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employee within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees as assigned to this job. Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of incumbent(s).

Manage team to oversee real estate properties Resolve client issues at site Manage monthly invoicing Support tax related compliance Support legal proceedings Maintain ledger of company transactions Report directly to owner and salary based on exp.

Key Responsibilities Manage and process accounts payable transactions, ensuring accuracy and timeliness Validate and verify invoices from providers and vendors Reconcile accounts payable ledger to ensure accuracy of financial records Prepare and process payment runs in accordance with company policies and procedures Maintain vendor relationships and resolve any discrepancies or issues Assist in month-end and year-end closing processes Contribute to the development and improvement of accounts payable processes and systems Daily Tasks Review and process incoming invoices, ensuring they match purchase orders and receiving documents Enter invoice data into the accounting system accurately and efficiently Communicate with vendors regarding invoice discrepancies or missing information Prepare and process payment batches for approval Respond to internal inquiries regarding accounts payable matters Maintain organized digital and physical filing systems for financial documents Perform account reconciliations and investigate discrepancies Required Skill Set Proficiency in ERP systems (SoftOne, SAP, Entersoft, or similar) Advanced Microsoft Excel skills, including pivot tables, VLOOKUP, and financial modeling Experience with accounts payable automation software (e.g., Concur, Coupa, or similar) Familiarity with data visualization tools (e.g., Power BI, Tableau) for financial reporting Knowledge of document management systems for efficient invoice processing and storage

The Role includes greeting clients, handling calls, scheduling meetings, and providing admin support. Must be well-spoken, organized, and proficient in MS Office. Prior experience in a law firm or professional setting is preferred

Manage accounts receivable, invoices, payments & account maintenance Implement collections strategy, reconcile statements & report findings Ensuring timely payment by communicating with customers & maintaining accurate financial records

We are looking passionate Coupa certified consultant who can join immediately for our project requirements. We offer an attractive salary package on par with industry best standards. Roles and Responsibilities Provide day-to-day technical and functional support for Coupa users across procurement and sourcing operations. Configure and customize Coupa to align with business needs, including workflows, approval chains, and reporting. Gathering requirements,configuring and troubleshooting integrations with SAP, ERP & other Systems. Troubleshoot and resolve technical issues related to Coupa functionalities like invoicing, cXML documents and other configurations. Provide timely technical support to clients, document solutions and troubleshooting steps for future reference. Oversee the integration of Coupa with other enterprise systems, ensuring seamless data flow functionality. Stay updated on Coupas latest features and recommend adoption of relevant innovations. Desired Candidate Profile 2-5 years of work experience in Coupa platform across modules like Procurement, Invoicing, Analytics, etc. Strong understanding of system integrations with SAP, ERP and data flows. Proven experience in troubleshooting and resolving Coupa technical issues. Excellent support and problem-solving skills. Strong communication, interpersonal and collaboration skills. Self motivated, goal oriented and willing to work as a team to meet the team goals on time. Ability to work independently and manage multiple tasks simultaneously.