461 Fixing Appointments Jobs - Page 6

Looking for a smart, bold, and open-minded female PA to assist the Director in calls, emails, meetings, travel, and business development. Must be presentable, fluent in English, cooperative, and comfortable as both assistant and companion. Required Candidate profile Fluent in English; confident in handling clients and executives. Proficient in MS Office (Excel, PowerPoint, Word). Comfortable in both formal and semi-formal settings. Trustworthy and flexible.

Manage executive calendars, schedules, appointments, and meetings.Prepare and edit correspondence, reports, presentations, and other documents.Coordinate internal meetings, client appointments, and travel arrangements. Required Candidate profile Exceptional verbal & written communication.Highly proficient in MS Office, Google Workspace, and Calendar management tools, Scanning.Able to summarize the document/proposal/report.

Role & responsibilities Calendar & Time Management Prioritize and manage complex calendars with multiple stakeholders. Proactively protect the CEOs time for strategic priorities. Communication Skills Write, review, and filter emails, letters, and other communications. Professional, clear, and tactful in both verbal and written communication. Meeting & Travel Coordination Schedule and coordinate high-stakes meetings and travel itineraries. Anticipate logistics, travel buffers, visa requirements, etc. Follow-Up & Execution Discipline Follows through on tasks, nudges stakeholders, ensures closure. Helps the CEO stay on top of commitments. Documentation & Record Keeping Organize and maintain confidential records, reports, minutes, and data. Be meticulous and dependable. Discretion & Confidentiality Trusted with sensitive informationknows what to say, when, and to whom. Must have a high trust quotient with the CEO. Prioritization & Decision-Making Can independently decide what's urgent vs. important. Protects the CEO from unnecessary distractions.

Responsibilities : Manage CEOs calendar, schedule meetings, draft emails/reports, coordinate travel, handle NEFT/bank visits, run errands, follow up on tasks, assist with admin work, and maintain confidentiality.

(Should know VFX, PREMIER PRO, PS AND AI) Creating high-impact designs, illustrations and highly engaging animations and videos for a diverse array of media/industries. Assist in the planning and creative process for motion and graphic design projects. Should have strong hold on PS and Ai as we'll Understanding of digital mediums & new platforms. Should be we'll-versed with the latest trends, work & pop culture.

Seeking a highly organized Executive Assistant to support the CEO with schedule management, stakeholder coordination, MIS reporting, meeting management, and maintaining confidentiality in all operations.

Greet and welcome patients & visitors. Answer incoming phone calls, route calls, and take emails accurately. Handle patient inquiries & complaints. Verify and update patient records as needed. Assist with tasks such as data entry & processing forms.

We are looking for an Executive Assistant for Hubli, Karnataka location who can join Immediately or within 15 days.

Responsibilities: * Coordinate meetings & events * Schedule appointments & travel arrangements * Provide administrative support * Manage executive calendar & communications * Prepare MOMs & presentations * Vendor management

Company : Augmont Goldtech Private Limited Position : Secretary Experience : Minimum 2 years Employment Type : Full Time, Permanent Shift - General Shift (Alternate Saturday's Off) Department : Admin Role & Responsibilities: 1. Executive Support: Serve as the primary point of contact for the Director. Manage the Director's calendar, including meetings, events, travel, and appointments. Draft, review, and manage correspondence (emails, letters, reports). Prepare and organize documents, reports, and presentations for meetings and events. Handle confidential information with discretion. 2. Coordination & Stakeholder Support: Assist in organizing and coordinating the Directors meetings with internal and external stakeholders, including clients, vendors, and partners. Provide support for scheduling, documentation, and follow-ups. Monitor industry trends and provide relevant updates or insights. Work closely with different departments to ensure timely flow of information and materials. 3. Event & Exhibition Management: Coordinate logistics for exhibitions, conferences, and corporate events, including setup, design, and material preparation. Liaise with event organizers to ensure smooth execution of activities. Coordinate with vendors for construction, transportation, and setup requirements. Provide on-site support during events, managing schedules and stakeholder meetings. Track performance, gather feedback, and manage follow-ups. 4. Travel & Logistics Management: Organize travel arrangements for the Director, including bookings, accommodations, and itinerary planning. Assist in planning and organizing corporate offsites and internal team events. 5. Administrative Support: Perform day-to-day administrative duties such as filing, maintaining records, and managing databases. Process and track expenses and reimbursements for the Director. Manage and process employee expense reimbursements in coordination with the finance team, ensuring proper documentation and timely approvals. Respond to incoming calls, emails, and requests on behalf of the Director. 6. Relationship Management: Build and maintain positive relationships with business contacts, clients, and partners. Represent the Director professionally and courteously during meetings, events, and communications. Preferred Candidate Profile: Bachelors degree or equivalent work experience. Minimum 3 years of proven experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role. Excellent organizational and time-management skills. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Ability to manage sensitive information with a high degree of discretion. Strong problem-solving skills and adaptability in a dynamic work environment.

Location : Sector V, Kolkata Work Schedule : 5.5 days/week (Alternate Saturdays are half-days) Experience Required : Minimum 35 years in an Executive Assistant, Coordinator, or Administrative role Reports to : Director (Direct Reporting) Team Size Managed : None initially, but will coordinate across departments Preferred Gender : Female Travel Time : Should be within 45 minutes from Sector V office About Us We are a fast-growing business in the premium decorative materials space, with a 30-year legacy and a strong focus on innovation, scale, and operational excellence. Our team is rapidly expanding across sales, marketing, operations, design, and technology. As we enter our next growth phase, we are looking for a sharp, committed Executive Assistant to work directly with our Director and become a key driver of coordination, process, and execution. Key Responsibilities Serve as the right hand to the Director for all internal and external coordination Manage the Director’s day-to-day work — calendar, task list, follow-ups, reminders, and communications Ensure seamless coordination with all departments on behalf of the Director (admin, sales, marketing, operations, etc.) Follow up on all delegated tasks, drive timely execution, and maintain status dashboards Handle both professional and personal coordination tasks as needed Assist in creating documents, SOPs, reports , and Excel trackers Coordinate and prepare for meetings, take minutes, and ensure follow-ups are completed Research vendors, suppliers, and business requirements when assigned Help streamline communication by being the single point of contact for certain internal or vendor requests Oversee and manage any runners or junior office support assigned Ideal Candidate Profile Highly organized, detail-oriented , and proactive with excellent follow-up skills Outstanding verbal and written English communication Comfortable in a high-pressure, fast-paced environment Skilled in Google Sheets, Microsoft Excel, and Word Able to handle sensitive and confidential information with discretion Naturally assertive yet polite — able to coordinate with senior team members effectively Comfortable doing multi-domain tasks , from scheduling and document creation to vendor coordination and errands Past experience as a secretary to MD/Director/CEO or as a senior coordinator will be a strong plus Should show long-term thinking, loyalty, and stability — not someone who hops between jobs frequently Growth Path This is a high-visibility, high-impact role that sits at the center of the organization’s functioning. The EA will become the voice and executor for the Director — a position of influence, trust, and opportunity. Over time, this role can evolve into a Chief of Staff or Senior Operations Coordinator role based on performance.

Role & responsibilities Calendar & Schedule Management Oversee and optimize the CMO's calendar, scheduling meetings, appointments, and travel arrangements. Anticipate and resolve scheduling conflicts, ensuring the CMO's time is utilized effectively. Communication & Correspondence Act as the primary point of contact between the CMO and internal/external stakeholders. Draft and edit emails, memos, reports, and other documents on behalf of the CMO. Meeting & Event Coordination Organize internal and external meetings, conferences, and presentations. Prepare agendas, take minutes, and ensure follow-up actions. Project & Task Management Support specific marketing projects and campaign launches by managing timelines, coordinating with cross-functional teams, and tracking progress. Assist in the coordination and execution of marketing projects and campaigns. Maintain office operations and procedures through liaison with relevant functional teams. Desired Qualifications Proven experience as an Executive Assistant, Exceptional organizational skills with strong attention to detail. Advanced proficiency in Microsoft Office Suite, Strong written and verbal communication skills. Ability to handle multiple tasks simultaneously and work under pressure. High level of discretion and confidentiality Office Address : Aventura tower , Plot No D 404 & 405, TTC Industrial Area, MIDC Road,, Turbhe- 400705, Navi Mumbai, Maharashtra 400705.

Responsibilities: Manage and maintain the Directors calendar, including scheduling internal and external meetings, appointments, and travel. Prepare high-quality documents, presentations, reports, and correspondence on behalf of the Director. Screen emails, calls, and inquiries, responding on behalf of the Director where appropriate. Coordinate logistics for meetings, including agenda preparation, minutes, and follow-up actions. Liaise with internal teams and external stakeholders to ensure timely communication and task completion. Assist in project tracking, departmental planning, and performance reporting. Handle confidential information with integrity and discretion. Support in the preparation and coordination of board or leadership meetings as needed. Manage expense reporting, invoice processing, and budgeting tasks related to the Director’s office. Take initiative to improve administrative processes and support efficiency in the Director’s workflow. Qualifications & Skills: Proven experience as an Executive Assistant or similar role supporting senior leadership. Exceptional organizational and time-management skills. Excellent written and verbal communication abilities. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Zoom, Teams, Google Workspace). Strong attention to detail and ability to prioritize in a fast-paced environment. Ability to handle confidential information with discretion. Professional demeanour, with the ability to interact effectively with stakeholders at all levels. Role & responsibilities Preferred candidate profile

Daily work management, MIS, E-Mails Mints of meeting, Calander Management Experience of office management Involvement in project Implementation Candidate Assist to Director or MD Exp in Calander Management, Travel arrangement Required Candidate profile Candidate must be MBA regular with excellent communication skills Able to handle MD Desk & foreign clients Email & Phone calls management

Responsibilities: Maintain office supplies inventory Schedule appointments & meetings Prepare correspondence & reports Greet visitors & manage phone calls Coordinate administrative tasks

Job Title: Executive Assistant (EA) Location: [Indore / Noida Experience: 06 months to 3 Years Industry: IT Employment Type: Full-Time Job Summary: We are looking for a proactive and detail-oriented Executive Assistant to support senior management in day-to-day operations. The ideal candidate will have strong organizational, communication, and problem-solving skills with the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage the calendar and schedule of senior management; coordinate appointments, meetings, and travel itineraries. Handle confidential and sensitive information with integrity and professionalism. Prepare reports, presentations, meeting minutes, and other business documents. Serve as the primary point of contact between executives and internal/external stakeholders. Follow up on deadlines, commitments, and action items to ensure timely execution. Organize and coordinate events, conferences, or workshops as required. Support in project tracking and internal coordination among departments. Assist with email management, drafting communication, and routine correspondence. Maintain a filing system of physical and digital documents for quick retrieval. Required Skills & Qualifications: Bachelors degree in any discipline (Business Administration preferred). 06 months to 3 Years years of proven experience as an Executive Assistant or similar administrative role. Excellent verbal and written communication skills. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Ability to multitask and adapt to changing priorities. High level of discretion and confidentiality. Preferred Qualities: Prior experience supporting C-level executives. Exposure to corporate/business environments. Good judgment, proactive attitude, and a problem-solving mindset. Let me know if you want this tailored for a specific industry, or formatted for a job portal or LinkedIn post.

KEY RESPONSIBILITIES: Calendar & Time Management: Handle complex scheduling, time blocking, meeting prep, and post-meeting buffers. Your mission: guard their time like its Fort Knox. Prioritization & Task Management: Understand what’s urgent vs. important, triage requests, and manage to-dos with zero open loops. Meeting Support & Note-taking: Join key meetings, take crisp notes, follow up on action items, and ensure decisions are documented. Project & Task Tracking: Use tools (like Notion, Trello, ClickUp, or Asana) to keep projects moving and make sure deliverables don’t get lost. Research & Prep: Conduct background research, summarize insights, and prep briefs ahead of meetings or decisions. Process Optimization & SOPs: Create, maintain, and improve internal SOPs, dashboards, and workflows. Keep things scalable. Problem-Solving: Don't just raise flags—bring solutions. Anticipate roadblocks and take initiative to solve them. REQUIREMENTS: Minimum 5 years of experience as an Executive Assistant or in a similar role. Strong command of productivity tools (Google Workspace, MS Office, Notion, Slack, etc.) Excellent written and verbal communication skills. Trustworthy, confidential, and emotionally intelligent. High level of independence and decision-making. Obsessed with systems, workflows, and follow-through. Startup or fast-paced environment experience. Exposure to project management tools (ClickUp, Trello, Monday.com, etc.) Experience supporting C-suite or founders.

Position Overview : The Executive Assistant (EA) will provide high level administrative support to Managing Director, ensuring the smooth operation of daily activities. The role involves managing schedules, coordinating meetings, communications, and performing various administrative tasksto support the executives efficiency and productivity. Key Responsibilities: 1. Calendar Management : Manage complex calendars, including scheduling meetings, appointments, and travel arrangements. Proactively resolve scheduling conflicts and prioritize tasks to meet deadlines. 2. Communication Management: Serve as the point of contact between the executive and internal/external stakeholders. Draft, review, and manage emails, reports and other written communications. Screen and direct phone calls as needed. 3. Meeting Coordination : Plan and coordinate meetings, including preparing agendas, material and meeting minutes. Ensure follow ups on action items are completed promptly. 4. Travel and Logistics : Arrange domestic and international travel including flights, hotels, transportation and itineraries. Troubleshoot travel issues and adjust plans as necessary. 5. Administrative Support : Prepare presentations, reports and documentation for executive reviews. Handle expense reporting, invoices and budget tracking. Manage confidential and sensitive information with discretion. 6. Project Management Support : Assist in planning and executing special projects as assigned by the executive. Research and compile information to support decision making 7. Office and stakeholder Management : Develop and maintain relationships with key stakeholders, both internally and externally. Coordinate logistics for events, conferences, and other executive level engagements.

Key Responsibilities: Executive Support: Provide high-level administrative support to the Director/CEO, ensuring smooth and efficient operations. Manage calendar, schedule meetings, coordinate travel itineraries, and handle confidential information with utmost discretion. Meeting Coordination & Documentation: Organize and coordinate Board Meetings, Leadership Team reviews, and cross-functional strategy sessions. Prepare, compile, and circulate agendas, presentations, and necessary documents in advance. Accurately record Minutes of Meeting (MoM) and follow up on action items with internal and external stakeholders. Communication & Liaison: Act as a point of contact between the Director and internal/external stakeholders. Draft professional communication, emails, and reports on behalf of leadership. Liaise with department heads to ensure timely submission of reports and project updates. Project & Task Management: Track and monitor key strategic initiatives and deadlines set by leadership. Provide analytical and operational support for business priorities and ensure execution milestones are met. Confidentiality & Integrity: Handle all information with a high degree of professionalism and confidentiality. Maintain discretion while managing sensitive company and personal matters. Candidate Profile: Graduate/Postgraduate in any discipline; MBA or Executive Assistant certification preferred. 5+ years of relevant experience supporting top-level management, preferably in a manufacturing, retail, or footwear/FMCG industry. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace. Prior experience in handling board-level documentation and high-level correspondence. Location Preference: Candidates based in or willing to relocate to Bahadurgarh or Gurugram will be considered. Must be open to working from the corporate office/factory setup as required. Interested candidates can connect directly at 7988188260

EAa a ,Job Overview: We are seeking a highly organized, proactive, and confidential Personal Assistant (PA) [Female] to support our CEO in day-to-day administrative and operational tasks. The ideal candidate will possess excellent communication and multitasking skills, discretion, and a high level of professionalism. Key Responsibilities: Manage and maintain the CEOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize reports, documents, presentations, and other correspondence on behalf of the CEO. Act as the point of contact between the CEO and internal/external stakeholders. Handle confidential information with integrity and professionalism. Take accurate minutes during meetings and ensure timely follow-ups on action items. Coordinate logistics for executive meetings, events, and off-site functions. Manage emails, calls, and communications to prioritize and respond effectively. Perform administrative duties such as filing, expenses management, and office organization. Assist in managing personal tasks and responsibilities of the CEO when required. Maintain a system for tracking and following up on strategic initiatives and deadlines. Requirements: Bachelors degree in Business Administration, Communications, or related field. 3 to 5 years of experience as a Personal Assistant or Executive Assistant, preferably at the senior management level. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Excellent written and verbal communication skills. High level of discretion, integrity, and professionalism. Ability to multitask and adapt in a fast-paced environment. Strong organizational and time-management skills. Preferred Qualities: Prior experience supporting a CEO or C-suite executive. Call +917388865368

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Draft letters, emails, and reports on behalf of the MD as required. Maintain accurate records and databases using MS Office tools like Excel. Desired Candidate Profile 2-7 years of experience as a Personal Assistant or similar role. Proficiency in English (written & spoken) and Hindi language skills. Strong calendar management skills with ability to prioritize tasks effectively. Excellent meeting planning skills with attention to detail for minutes taking.

Responsibilities: * Provide administrative support to senior leadership team * Manage executive calendar & schedule meetings * Draft letters & emails on behalf of executives * Coordinate office operations & travel arrangements Health insurance Annual bonus Provident fund

Responsibilities: * Provide administrative support to CEO * Draft letters & emails * Manage calendar & schedule appointments * Coordinate client meetings & travel arrangements * Prepare reports & MOMs Provident fund

Job Description Position Tile Executive Assistant Reporting to Managing Director Location: Pune (MH) Job Type Full Time On Site Company Profile: Nation's premier implementing partner of e-governance services provider dedicated to delivering extensive system integration and software solutions. With a focus on system integration and innovative software solutions, we are at the forefront of transforming the digital landscape of good governance. You can explore more about DigiGram on https://digigram.in/ Job Overview: We are seeking a dynamic and highly organized Executive Assistant (EA) to provide comprehensive administrative and strategic support to the Managing Director . The ideal candidate will act as the strong support to the MD, updating and managing calendar, coordinating with internal and external stakeholders, handling confidential matters wherever required, and ensuring workflow is carried out smoothly for Managing Director. Key Responsibilities: Calendar & Schedule Management: I. Efficiently manage the Executive Directors calendar, ensuring optimal time allocation by prioritizing appointments, meetings, and strategic engagements. II. Coordinate internal and external meetings, anticipating scheduling conflicts and proactively resolving them to maintain seamless workflow and productivity. Communication Handling: Draft, review, and manage emails, letters, adhoc, and other correspondence on behalf of the MD. Ensure timely responses and follow-ups. Meeting Coordination: I. Schedule, organize, and prepare for meeting with external parties which will includes agenda preparation, minutes, and action items follow-up. II. Coordinate and schedule periodic review meetings for the Director with internal teams to assess performance, track progress on key initiatives, and ensure alignment with organizational goals. Travel Arrangements: I. Plan and coordinate comprehensive travel itineraries, including flights, accommodation, local transportation, and meeting schedules, ensuring cost-effectiveness and convenience. II. Handle end-to-end travel logistics, including visa processing, expense tracking, and last-minute changes, to support smooth and efficient executive travel. Project Support: Assist the MD in managing special projects, presentations, VC meetings and reports. Follow up on deadlines and deliverables with internal teams. Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times. Stakeholder Liaison: Serve as a point of contact between the MD and senior management, employees, consultants, clients, vendors, and government authorities. Document Management: Maintain an efficient filing and documentation systemboth digital and hardcopy. Event Planning: Assist in organizing company events, leadership meetings, town halls, and off-site activities involving the MD. Qualifications and Experience: Graduate/Postgraduate in any discipline (preferably in Business Administration or related field). 5+ years of experience in a similar role supporting senior leadership, preferably in a corporate environment. Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Google Suite, and scheduling tools. Strong written and verbal communication skills. Key Competencies: High degree of professionalism and integrity Strong organizational and time management skills Ability to multitask and prioritize under pressure Excellent interpersonal and stakeholder management skills Discretion in handling sensitive and confidential matters Proactive and self-motivated attitude

Role & responsibilities 1. Calendar Management: Effectively manage and prioritize the Partner's calendar, scheduling meetings, appointments, and conference calls. • Coordinate with internal and external stakeholders to ensure the Partner's schedule aligns with business priorities. 2. Communication Management: • Handle incoming communications, including emails, phone calls, and other correspondence. • Draft and edit documents, letters, and reports on behalf of the Partner. 3. Travel Arrangements: • Coordinate domestic and international travel logistics, including flights, accommodations, and ground transportation. • Prepare travel itineraries and ensure all arrangements align with the Partner's preferences and business needs. 4. Meeting Preparation: • Prepare meeting materials, agendas, and briefs for the Partner. • Attend meetings with the Partner, take minutes, and follow up on action items. 5. Administrative Support: Handle administrative tasks such as expense reporting, document filing, and maintaining organized records. • Anticipate the Partner's needs and proactively provide support to enhance overall productivity. 6. Client Interaction: • Act as a liaison between the Partner and clients, ensuring a positive and professional relationship. • Coordinate client meetings and events, both on-site and off-site. 7. Project Assistance: Support the Partner in various projects by conducting research, gathering information, and providing relevant updates. • Collaborate with other team members to facilitate project-related tasks. 8. Confidentiality: • Maintain a high level of confidentiality in handling sensitive information and communication. Preferred candidate profile To be considered for the role of Executive Assistant, candidates should meet the following qualifications and criteria: 1. Experience and Age: Applicants should possess a minimum of 5 years of experience in being Executive Assistant. The ideal candidate should be above 35 years of age, or atleast 30 years of age. 2. Career Stability: Candidates should demonstrate a track record of career stability with minimal job changes. Preference will be given to those who have stayed with a single firm for at least 3-4 years or more in their career. 3. Communication Skills: Oral and written English communication without any grammar errors is a must