Executive Assistant To Managing Director

Position Overview:

Executive Assistant

Key Responsibilities:

1. Executive Support:

• Manage and maintain the CMDs schedule, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and coordinate meetings, conferences, and offsite engagements.
• Handle all incoming and outgoing communications on behalf of the CMD.

2. Strategic Coordination:

• Act as the CMDs liaison with internal departments, board members, senior executives, clients, and partners.
• Assist in preparing reports, board presentations, and briefing materials for internal and external meetings.
• Follow up on action items from meetings and ensure timely execution by relevant stakeholders.

3. Travel & Event Management:

• Plan and oversee all aspects of business travel, including itineraries, visas, logistics, and accommodations.
• Coordinate high-level meetings, company events, and CMD’s participation in conferences or external forums.

4. Confidentiality & Discretion:

• Manage sensitive information with the highest level of confidentiality and professionalism.
• Handle personal tasks and special assignments as required by the CMD.

5. Administrative Excellence:

• Maintain filing systems, databases, and records efficiently.
• Track and manage expenses, budgets, and reimbursements for CMD-related activities.
• Ensure smooth office operations and coordination with administrative teams.

Qualifications & Experience:

• Bachelor’s degree in Business Administration or related field (Master’s degree preferred).
• 5–10 years of proven experience as an Executive Assistant to senior leadership or CMD/CEO.
• Exceptional written and verbal communication skills.
• High proficiency in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with tools like Google Workspace, Zoom, and scheduling platforms.
• Strong organizational skills with the ability to multitask and prioritize.
• Ability to remain calm under pressure, solve problems proactively, and work independently.
• Trustworthy, flexible, and highly dependable.

What We Offer:

• Opportunity to work directly with the CMD on key business initiatives.
• Exposure to high-level decision-making and corporate governance.
• Competitive compensation and benefits.
• A professional, growth-oriented, and supportive work environment.