Executive Assistant

We are seeking a highly committed, disciplined, and proactive Executive Assistant to support our Managing Director. This is not a conventional secretarial positionit demands the precision, initiative, and presence of a high-performance professional who can think on their feet, handle end-to-end follow-ups, and serve as the voice and extension of the MD. The ideal candidate must be highly organized, trustworthy, discreet, and capable of managing both professional and personal responsibilities on behalf of the MD.

Key Responsibilities

Executive & Administrative Support

• Manage MDs calendar, appointments, meetings, and travel itineraries.
• Act as the liaison between MD and internal teams, clients, vendors, and stakeholders.
• Handle all incoming and outgoing communicationeventually taking over email management.
• Maintain a structured task delegation and follow-up system for the MD.
• Document minutes of meetings, track deliverables, and ensure timely closure of tasks.
• Research topics and provide summaries, reports, or printouts as needed.

Task Delegation & Follow-Up Management

• Maintain and update a Daily Delegation Tracker.
• Ensure every task assigned by MD has a clear owner, deadline, and follow-up schedule.
• Follow up assertively with employees and ensure task completion on time.
• Use a structured communication script to maintain authority and clarity on behalf of the MD.
• Escalate non-compliance, delays, or resistance to the MD directly.

Personal Assistance

Handle and coordinate personal tasks for the MD such as bookings, appointments, errands, etc.

• Liaise with vendors or service providers for household and personal matters.
• Ensure MDs personal life and logistics run smoothly and without involvement.

Required Skills & Competencies

• Exceptional Follow-Up Skills Absolutely essential. Candidates must be result-oriented.
• Strong verbal and written communication in English.
• High level of integrity, loyalty, and confidentiality.
• Professional demeanor with the ability to interact with senior executives.
• Proficiency in MS Office (Excel, Word) and internet research.
• Time management, multitasking, and organizational skills.
• Calm under pressure with a can-do attitude.

Eligibility & Preferred Profile

• Experience: 3-5 years in a similar role, preferably assisting top leadership or MDs.
• Education: Graduate (preferably from a Secretarial or Administrative College).
• Travel Time: Must reside within 45 minutes from the office location.
• Stability: Should have consistent job history, not a frequent job hopper.
• Disposition: Not overly appearance-conscious; looking for humility, not showmanship.

Growth Path & Vision for Role

full-spectrum enabler