Commercial Executive

Contract management

• Review Customer PO and highlight any concerns.
• Cross verifies booked order v/s. PO / contract documents
• Highlight any deviation w.r.t. contract and booked orders (SO)
• Highlight commercial deficit to sales leaders in customer’s order
• Coordinate with customer and get necessary taxation related amendment
• Pre-align with Tax team on any billing deviation than 100% taxed billing

Inter-dept. Coordination.

• Collaboration with planning on order manufacturing progress
• Close co-ordination with PMO on order billing progress
• Highlight CDD (Weekly basis) and maintain / flash clear MIS w.r.t. financial risk
• Heads-up to Guarantee team on BG / CG / or any sort of guarantee

Safeguard Organizational Risk

• A. Influence Secure Method Payment term
• B. Review customer’s financial Instrument (LC / PDC / BG / any other) and share 1st hand feedback commercial Leader
• C. Negotiate LC / BG / PDC with customer ensure 100% compliance to contract (any deviation must be approved by – DGM Finance)

Drive Rolling Quarter Billing Plan with Linearity

• Coordinate and secure manufacturing rolling quarterly plan from Planning
• Highlight immediate risk w.r.t. to CDD (to Planning Leader, Manufacturing Leader – VP Manufacturing)
• Share manufacturing analysis report (for any change in plan)
• Coordinate with PMO / Sales on rolling Q billing plan (until new strategy implementation)
• Drive Linear billing mechanism instead everything in last week

Pre-Billing Sensations

• Weekly Credit status report circulation
• Cross check pre-shipment - milestone payment collection status and highlight to sales and commercial leader
• Secure Credit release prior to billing date to avoid last minute exigencies

Invoicing & compliances

• Ensure all contractual obligation (including FAT) is full-filled
• Ensure all necessary PO / Contract amendment at place
• Any pending amendment w.r.t. CDD must be approved by PMO leader
• Secure picking slip / clearance from PMO
• Raise Invoice in LN (ensure Invoice as per contractual requirement)
• Create Invoice QR from GST Portal
• Create e-way bill as per GST compliance
• Ensure all billed must be out from factory with-in 72 hrs. of billing
• Any billed material not shipped with-in 72 hrs. should be reversed or must have approval from respecting manufacturing head & DGM Finance

Post Billing alignments

• Secure copy of LR from dispatch team very next days of movement
• Align complete set of documents in ERP / share drive
• Share complete set-of document to customer with copy to sales and AR recovery team
• Load Invoice and other required documents @ customer AP portal

  wherever

  applicable (i.e. – DRL, L&T, PI etc.)
• In case of LS - Align complete set-of documents as per LC term and handover to banking team with-in 3-4 working days.
• Secure customer confirmation on AP booking (would be consider for extra efforts)