Associate - Office Administration

Job Description

We are looking for a proactive and detail-oriented Associate - Office Administration to assist in managing the day-to-day administrative functions of our office. The ideal candidate should have at least 6 months of experience in office administration, vendor coordination, or facility management. This role is perfect for someone eager to learn, highly organized, and capable of handling multiple tasks efficiently. About Inc42 Media Inc42 is India’s #1 startup media and intelligence platform. It informs, educates, and empowers startup and business leaders through incisive reporting, insightful research, curated events and communities, and industry-leading executive programs. Since our launch in 2015, we’ve become the authoritative voice in India’s startup ecosystem. Our work is recognized by global media outlets like The Wall Street Journal, Bloomberg, Reuters, and TechCrunch. We track more than 50,000 startups, offer in-depth research and market insights, and organize some of the most sought-after conferences and events in the startup space. Through Inc42 Plus, our exclusive membership program, and Inc42 BrandLabs, our branded content and experience initiative, we cater to a community of decision-makers driving India's startup growth. What You Will Do: IT Asset & Procurement Management Assist in maintaining IT assets, including basic procurement and record-keeping. Coordinate with vendors for purchasing and repairing IT equipment. Keep track of IT inventory and ensure timely updates in records. Travel & Expense Management Help organize travel arrangements for employees as per company policies. Assist in tracking travel expenses and maintaining basic records. Support cost-saving initiatives by coordinating with travel vendors. Office & Facilities Administration Ensure smooth daily office operations, including cleanliness and basic upkeep. Support vendor coordination for office supplies and facility maintenance. Assist in managing guest visits, office events, and employee hospitality. Cost & Resource Management Help track office expenses, including utilities and supplies. Maintain basic documentation for administrative expenses and vendor agreements. Assist in optimizing office resource usage and avoiding unnecessary expenditures. What We Need: 6 months - 2 years of experience in Office Administration, Hospitality, or Facility Management. Basic understanding of vendor coordination and office operations. Good communication skills in English and Hindi. Familiarity with office tools like MS Excel, Google Sheets, and email management is a plus. Eagerness to learn and grow in an administrative role. Show more Show less