Assistant Manager - Purchase

JOB ROLE / POSITION

EDUCATION

EXPERIENCE

DUTIES AND RESPONSIBILITIES

• Assist the Purchase Manager in executing end-to-end procurement activities in alignment with organizational policies and timelines.
• Support coordination with internal departments to understand material requirements and ensure timely procurement.
• Liaise with existing vendors and assist in identifying new vendors to enhance vendor base and ensure competitive pricing.
• Participate in the implementation and monitoring of the tendering process to ensure quality and compliance.
• Review and process purchase requisitions based on lead time, available inventory, and budgetary considerations.
• Prepare and follow up on purchase orders to ensure timely delivery and proper documentation.
• Maintain and update vendor records and assist in vendor evaluation based on quality, pricing, and service efficiency.
• Conduct basic market surveys in coordination with concerned departments to stay updated on pricing trends and availability.
• Regularly track and report the status of outstanding purchase orders and follow up on delayed deliveries.
• Verify and process goods received against purchase orders and coordinate with the finance department for timely payments.
• Assist in preparing reports such as slow-moving inventory and purchase analysis for internal review.
• Ensure adherence to company policies related to procurement, purchase order approvals, and vendor interactions.
• Help resolve vendor-related issues, including delays, disputes, or non-conformities.
• Support the Purchase Manager in managing and guiding the purchasing team for smooth departmental operations.

PREREQUISITES

• Bachelor’s degree in Material Management, Business Administration, or a related field.
• Prior experience (3–5 years) in purchasing or procurement, preferably in the hospitality sector.
• Strong coordination and follow-up skills.
• Ability to work effectively in a team environment.
• Positive attitude and a proactive approach to problem-solving.
• Basic knowledge of vendor management and procurement systems.
• Familiarity with inventory management and purchase documentation.