Admissions and Visa Executive (Europe)

Role Summary:

Switch Abroad is seeking a detail-oriented and proactive Admissions and Visa Executive to handle the end-to-end journey of students and job seekers applying to European countries. This includes university shortlisting, SOP/LOR/resume preparation, application submission, visa documentation, and post-visa guidance.

You'll be the main point of contact for students or job seekers after enrollment, ensuring a smooth, personalised, and timely experience throughout the process.

Key Responsibilities:
For Student Visa Applicants:

• Understand student profile, goals, and preferences
• Create tailored university shortlists (public & private) based on eligibility
• Draft or coordinate SOPs, LORs, and EU-style resumes
• Fill and submit university application forms, track deadlines
• Handle all communication with university admission offices
• Help students understand offer letters and next steps
• Guide students through the visa documentation process
• Fill visa forms, book embassy/VFS appointments, explain financial requirements
• Conduct mock interviews for visa readiness
• Maintain student updates and history on CRM/Google Sheets
• Provide weekly progress updates via Phone calls/WhatsApp

For Job Seeker Visa Applicants:

• Evaluate eligibility based on age, qualifications, background, and target country
• Create visa checklists and document templates
• Guide clients on CV, cover letter, and motivation letter formats
• Fill visa application forms and help book embassy/VFS appointments
• Provide knowledge about post-landing steps (TRP/TRC, job search strategy, etc.)
• Track each applicant’s journey and ensure timely communication

Must-Have Knowledge:

• Public and Private universities in Europe
• University application processes, portals (e.g., Uni-Assist, Campus France), and intakes
• Country-specific visa processes for:
• Student Visa: Germany, France, Italy, Spain, Latvia Poland, Finland, Lithuania, Ireland etc
• Job Seeker Visa: Germany, Austria, Portugal, Sweden, etc.
• Eligibility rules for backlogs, 3-year degrees, low GPA, gap years
• Visa concepts: Blocked Account, Apostille, TRP/TRC, VFS appointments
• Document handling: SOPs, LORs, EU CV formats, visa forms
• Communication best practices — clarity, empathy, professionalism

Required Skills:

• Strong written English (for SOPs, visa forms, and email writing)
• Excellent organisational skills and attention to detail
• Ability to track and manage 15–25 students/applicants simultaneously
• Fluent in English, Hindi, and preferably Telugu
• Confident, empathetic communicator on phone, WhatsApp, and email
• Tech-savvy — proficient with Google Docs, ChatGPT, Sheets, Google Meet, Whatsapp Gmail, Drive

Work Setup Requirements:

• Personal Laptop/Desktop (4GB+ RAM)
• High-speed WiFi internet connection
• Quiet and dedicated home workspace
• Smartphone with WhatsApp Business

Preferred Qualifications (Bonus, Not Mandatory):

• Experience in Europe-focused admissions or visa counselling
• Knowledge of visa timelines, embassy appointments, post-landing formalities
• Background in EdTech or Study Abroad consultancies
• Familiar with handling Job Seeker Visa applications

Application Process:

• Submit your resume with a short cover letter
• Shortlisted candidates will complete a trial task
• Final round: Video interview + live roleplay scenario

Join Switch Abroad and help young Indians build global careers with confidence and clarity — through higher education and international mobility pathways.

Please Read Before Applying:

We are a new startup looking for smart and driven individuals with 0–3 years of experience.
If you have more than 3–4 years of experience, this role may not be suitable for your expectations.
Also, kindly review the salary range before applying.
We're looking for people excited to grow with us, not just do a job.

Job Type: Full-time

Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits:

• Internet reimbursement
• Work from home