Administrative Intern

Job Description for

Admin Officer

Title: Admin Officer

Hours: Full time

Location: Office in Gurgaon

About Us

Instalimb, is a highly renowned startup company founded in Japan. Since 2019, it has

leveraged cutting edge AI technology as well as 3D printers in order to re-accelerate the

lives of millions who have lost their limbs. By providing the world’s first 3D printed prosthetic

legs at affordable prices, we are making an impact for good. Instalimb has recently received

Rs. 26 crore investment as Series A funding, and is now working on Series B.

See the article for further reference.

Instalimb is seeking a dedicated and skilled Admin Officer to join our team. The Admin officer

will play a crucial role in supporting the smooth functioning of our organization by handling a

range of administration tasks.

Job Description:

Responsibilities:

● General Administrative Support: The Administration Executive will assist in

day-to-day administrative tasks, including managing correspondence, maintaining

files and records, scheduling meetings, telephone answering, welcoming visitors to

the company and providing general support to the team.

● Business Operation Support: The Administration Executive will obtain and update

documents necessary for the company to operate.

● Document Management: The Administration. Executive will prepare and manage

documents such as contracts and company regulations, including drafting and

proofreading documents.

● Building Maintenance Management: The Administration Executive will oversee the

maintenance and upkeep of the company’s premises. This involves coordinating with

vendors, scheduling repairs and maintenance tasks, and ensuring a safe and clean

working environment for all employees.

● Banking Tasks: The Administration Executive will handle various banking tasks on

behalf of the organization, such as depositing cheques, withdrawing cash, and

conducting necessary transactions. This will require regular visits to banks and

maintaining accurate records of financial activities. Doing basic finance and

accounting entries in the system.

● Hotel & Plane Reservations: The Administration. Executive will be responsible for

managing hotel and plane reservations for the organization’s employees. This

includes researching, booking, and coordinating travel arrangements to ensure

smooth and efficient travel experiences.

● Event Management: The Administration Executive will manage internal and external

events, including contacting outside vendors, scheduling, and managing the event on

the day of the event.

● Errands: The Administration Executive will be responsible for running various

errands on behalf of the organization. This may include purchasing office supplies,

picking up and delivering documents, and other miscellaneous tasks as required.

● Other tasks: Other tasks as assigned to you by your seniors from time to time.

Requirements:

● Graduation in any field

● Fresher with smart skills can be considered

● Proven experience as an office administrator, office assistant/admin or relevant role

● Outstanding communication and interpersonal abilities

● Excellent organizational and management skills

● Familiarity with office management procedures and basic accounting principles

● Excellent knowledge of MS Office

● Proactive & Resourceful