130 Travel Coordination Jobs

Handling day to day operations, Preapring dashboard Travel coordination Fixing appointments Calendar management MOM

Handling day to day operations, Preapring dashboard Travel coordination Fixing appointments Calendar management MOM

Job Title: Executive Secretary Experience Required: 0-1 years. Qualifications: Masters/ Bachelors in any degree # Maintaining Prospect pipeline # Accounts review & transfers - personal expenses, marketing expenses, Incentives & large deal expenses # Completing Need based reports # Data mining & documentation # Maintain sales record monthwise # Prepare reports, presentations & correspondence accurately & swiftly # client handling : Answer calls, respond to emails & messages # Advanced excel features - V Lookup, H Lookup, Pivot Table & basic Macros is an advantage Office management * Documention - both online & offline *calendar Mgmt - Appointments, Tickets, Meetings, EMI, birthdays & anniversary reminders MD *attendance for all staffs & site engineers *Employees Recruitment, assessment & other formalities *Followups & closure on daily tasks * MD, Company : Social Media – FB, Insta, Linkedin & Twitter - to be handled *Data mining Key relevant Soft skills: 1. Sincere & hardworking 2. Experience on Ms Office is a must 3. Fluent in verbal & written English 4. Willingness to learn & face challenges 5. End to end ownership on tasks 6. Should be proactive

We are seeking an experienced TBL Manager Events to oversee travel, booking, and logistics operations for large-scale events. The ideal candidate will have a strong background in event logistics, vendor management, and travel coordination. If you have excellent organizational skills, attention to detail, and a passion for managing seamless event operations, we encourage you to apply. your role Manage travel and booking for artists, crew, and attendees for events Coordinate logistics operations, including transportation, accommodation, and event materials Develop and maintain relationships with travel suppliers, hotels, and logistics vendors Ensure compliance with event schedules and safety standards Collaborate with internal teams to execute smooth event operations Handle unforeseen challenges and ensure on-ground efficiency Does this sound like you? 3+ years of experience in event logistics, travel coordination, and vendor management Strong knowledge of travel and event management software Excellent organizational, communication, and problem-solving skills Ability to work in a fast-paced, high-pressure environment Strong attention to detail and ability to manage multiple tasks simultaneously What We Offer Competitive salary and benefits package Opportunity to work with a dynamic and growing team APPLY NOW! Your Name Phone Number Position you are applying for for reaching out to ACTC Studio your one-stop destination for all your Marketing needs. Let s get started. We d love to know a bit more about what you need. Please answer the following questions so our team can assist you better.

Role & responsibilities To follow with production departments and gather reports from ERP To discuss on these and follow up with responsible persons To grade candidates for KRI KPA To assist in recruitment tasks To plan the day and meetings To manage travel plans To coordinate foreigners visits To assist in all other tasks the organization requires Preferred candidate profile Preferred candidate is female and married staying in nearby location. However, male candidates too shall be considered based on proximity to work place. Only people willing to take challenges for new tasks should apply. Be ready to work out of the box.

Job descriptionJob Title: Insurance and Travel Officer Job Summary:The Insurance and Travel Officer is responsible for managing and coordinating all aspects of insurance policies and travel arrangements for the organization. This role involves ensuring compliance with insurance regulations, optimizing travel logistics, and providing support to employees regarding insurance claims and travel inquiries. Key Responsibilities: Manage and review insurance policies to ensure adequate coverage Assist employees with insurance claims and inquiries Coordinate travel arrangements including flights, accommodations, and itineraries Maintain accurate records of insurance and travel documentation Monitor and analyze travel expenses to optimize costs Stay updated on industry trends and changes in insurance regulations Qualifications: Bachelor's degree in Business Administration, Finance, or related field Minimum of 2 years of experience in insurance or travel management Familiarity with insurance software and travel booking platforms Strong analytical skills and attention to detail Excellent customer service skills Skills: Strong knowledge of insurance policies and regulations Excellent organizational and time management skills Proficient in travel management software Effective communication and interpersonal skills Attention to detail and problem-solving abilities Ability to work independently and as part of a team

Role & responsibilities 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Preferred candidate profile Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Preferred Male candidate Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful Resume Email - career@group-108.com / 9599663145

As the Executive Assistant to the CEO, your main responsibilities will include calendar management, communication, travel coordination, and meeting management. In terms of calendar management, you will be responsible for scheduling and prioritizing meetings, appointments, and events for the CEO. It will be crucial for you to ensure that the CEO is aware of and prepared for upcoming commitments, resolve scheduling conflicts, and make adjustments as necessary. Regarding communication, you will handle incoming and outgoing communications, which includes emails, phone calls, and messages. Additionally, you will be tasked with drafting and proofreading correspondence and reports. You will also act as a liaison between the CEO and other executives, employees, and external stakeholders. For travel coordination, you will plan and arrange all travel logistics for the CEO, such as flights, accommodations, and transportation. Detailed itineraries need to be prepared, and you must ensure that all arrangements are in place for seamless travel. In terms of meeting management, you will organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items. It will be your responsibility to ensure that all necessary materials and technology are available for meetings to run smoothly. This is a full-time, permanent position with benefits including paid sick time, paid time off, and a performance bonus. The work schedule consists of day shift, fixed shift, and morning shift. A Bachelor's degree is required for this role, and proficiency in English is mandatory. The work location is in person.,

The company Ed5 is a leading player in the field of education technology, specializing in providing a comprehensive 360-degree solution for schools through the use of Artificial Intelligence. Aligned with the National Education Policy (NEP) 2020 and international standards, Ed5 facilitates the seamless transition to digital schooling by offering a wide array of services. These include an extensive teaching content library, AI-driven automation tools, personalized teaching recommendations, and automated assessments for schools. Additionally, students benefit from access to a vast study content library, AI-powered performance evaluations, personalized learning remedials, and cutting-edge STEM courses. By leveraging innovative strategies, seamless integration, and a commitment to empowering both educators and students, Ed5 is revolutionizing the landscape of education through the application of AI to create engaging and impactful learning experiences. As the Personal Assistant / Executive Assistant to the CEO at Ed5, you will play a pivotal role in providing high-level administrative support to the Chief Executive Officer. Your responsibilities will encompass managing the day-to-day activities, scheduling, communications, and various tasks aimed at enhancing the CEO's effectiveness and efficiency. The ideal candidate for this position should be proactive, exceptionally organized, and adept at handling multiple tasks concurrently while maintaining the utmost confidentiality and discretion. Your key responsibilities will include calendar management, communication management, travel coordination, meeting preparation, project management, office management, confidentiality and discretion, relationship management, and problem-solving. You will be in charge of organizing and managing the CEO's schedule, handling all forms of communication on behalf of the CEO, arranging and managing travel arrangements, preparing for meetings, assisting in special projects, managing general administrative tasks, maintaining confidentiality, building and maintaining relationships with key stakeholders, and anticipating and addressing the CEO's needs proactively. To qualify for this role, you should possess a Bachelor's degree in Business Administration, Communications, or a related field (preferred), along with a minimum of 2 years of experience as an Executive Assistant or Personal Assistant, ideally supporting C-level executives. Additionally, you should demonstrate exceptional organizational and time management skills, strong verbal and written communication abilities, proficiency in the Microsoft Office Suite, the ability to manage multiple tasks with precision, strong problem-solving skills, and the capacity to work independently. Your attributes should include being proactive, resourceful, detail-oriented, committed to quality, able to work under pressure, meet deadlines, possess excellent interpersonal skills, and effectively collaborate with individuals at all levels of the organization. If you are ready to take on this challenging yet rewarding role at Ed5, please reach out to Tanusree Dwivedi at 7498016912 for further information. This is a full-time position with a fixed shift schedule and performance bonuses. The work location is in person.,

You will be joining Switch Entertainment, a premier talent management and film production company based in Andheri West, Mumbai. As a HR/Admin Associate, your main responsibilities will include providing executive support to the CEO, managing administrative processes, facilitating communication, overseeing invoicing, and ensuring excellent customer service. Your role will involve comprehensive administrative support for the CEO, which includes calendar management, appointment scheduling, and travel coordination. Additionally, you will be responsible for overseeing the administrative operations of the company to ensure efficient processes and effective communication across the organization. To succeed in this role, you must be highly organised, proactive, and able to multitask effectively to meet deadlines and ensure the smooth functioning of the office. By joining Switch Entertainment, you will have the opportunity to play a key role in supporting the company's mission to nurture talent and create impactful cinematic experiences. If you are a committed professional who thrives in a dynamic environment, we look forward to welcoming you to our team in Mumbai.,

You are responsible for overseeing the day-to-day administrative operations and managing facility-related functions of a construction site for a gated community in Hyderabad. Your role includes ensuring the effective management of site infrastructure, equipment, safety standards, and compliance with legal regulations. You will handle procurement, vendor management, labor contractors, and overall site administration. Facilities Management: - Manage and maintain office premises, construction sites, and facilities, ensuring safety, functionality, and cleanliness. - Supervise building repairs, renovations, and maintenance activities. - Oversee site logistics, including space planning, equipment storage, and facility upgrades. - Liaise with external vendors and contractors for facility maintenance services. - Implement safety policies, regular inspections, and risk assessments to ensure a safe working environment. Administrative Management: - Oversee daily office operations, including reception, document management, and communication systems. - Ensure administrative policies and procedures are followed by all employees. - Monitor inventory levels, manage office supplies, equipment procurement, and asset management. - Facilitate smooth onboarding and offboarding processes for employees. - Prepare and manage the annual budget for facilities and administrative services. - Coordinate and manage travel arrangements, accommodations, and logistics for employees and executives. Reporting & Compliance: - Maintain accurate records of facility maintenance, vendor contracts, and equipment inventory. - Prepare regular reports on facility conditions, administrative expenses, and safety inspections. - Ensure compliance with local laws and construction industry regulations regarding facility operations. Key Skills: - Strong organizational and multitasking abilities. - Excellent communication and vendor negotiation skills. - Ability to handle crises, solve problems, and implement improvements. - Proficiency in administrative tools and software, including MS Office and facility management systems. Qualifications & Experience: - Bachelor's degree in Business Administration, Facility Management, or a related field. - 8+ years of experience in facility and administrative management, preferably in the construction industry. - Knowledge of health, safety, and environmental regulations. - Experience with vendor and contractor management. - Strong understanding of budgeting and cost control in facility management. This is a full-time position located in Hyderabad. If you meet the requirements and are interested, please contact the employer at +91 7780123238.,

Manage the Director’s calendars, schedule meetings, arrange travel, and handle correspondence. Prepare meeting agendas, take minutes, assist with event coordination, maintain office organization, and manage confidential information with discretion.

Job Description PRIMARY DUTIES AND RESPONSIBILITIES: Meeting management Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices. Minimal editing of PowerPoint documents and general correspondence (internal and external) Updating of company databases may be required. Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa s where necessary and creating detailed travel itineraries. General Administration Timely collection and processing of team expenses for both cash and American Express using the company expense system. Supporting the other Executive & Admin Assistants where necessary. Experience / Skills Required: Strong client service orientation. Effective prioritization of multiple professionals. Experience in travel coordination; domestic & international. Understanding of different time zones Excellent written and verbal communication skills. Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners. Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook. Good judgment as to when to escalate issues vs. solving problems independently. Reporting Relationships There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

We are seeking a proactive and highly organized Personal Assistant to the Managing Director (MD) to provide comprehensive administrative and executive support. The ideal candidate will be detail-oriented, discreet, and capable of managing a variety of responsibilities in a dynamic business environment. Key Responsibilities: Coordinate and manage the MDs schedule, including meetings, appointments, and travel arrangements (domestic & international). Serve as a point of contact between the MD and internal/external stakeholders, ensuring clear and professional communication. Prepare reports, minutes of meetings, and high-quality presentations as required. Handle confidential documents and maintain discretion at all times. Provide end-to-end administrative support including calendar management, follow-ups, and documentation. Assist in organizing business reviews, events, and key strategic initiatives. Track and ensure completion of critical action items and deadlines for the MD. Desired Candidate Profile: Bachelors degree or equivalent; additional certification in office administration or secretarial practices is a plus. 2 to 7 years of experience supporting senior leadership, preferably in a fast-paced corporate environment. Strong command over MS Office tools especially PowerPoint, Excel, and Outlook. Excellent communication and interpersonal skills. High level of integrity and ability to handle confidential information with professionalism.

You are looking for an Executive Assistant to provide administrative support to the Director. The ideal candidate should possess good communication skills, excel in multitasking, have a proactive attitude, maintain a high level of professionalism, and handle confidential information securely. In terms of Calendar Management, you will efficiently handle the Director's calendar, schedule appointments, and arrange meetings. It is crucial to anticipate and prioritize the Director's schedule for optimal time management. As an Executive Assistant, you will serve as a liaison between the Director and internal/external stakeholders. Your responsibilities will include drafting and proofreading emails, correspondence, reports, and other documents on behalf of the Director. Regarding Travel Coordination, you will be responsible for arranging travel itineraries, accommodations, and transportation for the Director. Ensuring that all travel plans align with the Director's schedule and preferences is essential. For Meeting Support, you will prepare meeting agendas, materials, and take accurate minutes. Additionally, you will coordinate logistics for both internal and external meetings effectively. In terms of Documentation and Filing, you will maintain organized electronic and physical filing systems. Managing confidential information with the utmost discretion is a critical aspect of this role. As an Executive Assistant, you will assist the Director in various projects by conducting research, preparing presentations, and compiling data as required. This is a full-time, permanent position with benefits including paid sick time and Provident Fund. The work schedule is Monday to Friday with a performance bonus offered. The job location is in person. Application Deadline: 10/01/2024,

As an Office Manager, you will be responsible for overseeing the daily administrative operations of the office. This includes maintaining office supplies inventory, coordinating procurement, and ensuring that office equipment is functioning properly. You will also handle vendor management for office-related services such as housekeeping, security, and IT support. Additionally, you will be tasked with managing company assets, maintaining records, and assisting in organizing company events, meetings, and conferences. In the realm of Ticket Booking & Travel Coordination, your duties will involve booking domestic and international travel, including flights, trains, and buses. You will be responsible for arranging hotel accommodations and local transportation in adherence to company policies. Furthermore, you will coordinate visa applications and travel-related documentation as necessary. Keeping travel expense records and aiding in reimbursement processing will also fall under your purview, along with assisting employees with itinerary changes and travel-related concerns. To excel in this role, you should possess a Bachelor's degree in Business Administration or a related field, coupled with at least 2 years of experience in office administration and travel coordination. Proficiency in MS Office applications such as Excel, Word, and Outlook is essential. Strong organizational and problem-solving skills, excellent communication abilities, and the capacity to handle multiple tasks are qualities that will serve you well in this position. Prior experience with travel booking portals is considered advantageous. In addition to the requisite skills and qualifications, the ideal candidate will demonstrate the ability to work independently and effectively manage priorities. Attention to detail and accuracy in record-keeping are crucial attributes for success in this role. Familiarity with office management tools and administrative procedures is a preferred quality that will contribute to your effectiveness in executing the responsibilities of this position.,

Role & responsibilities Job Role: Front Office Executive / Reservation Manager We are looking for a professional, guest-friendly, and tech-savvy individual to oversee front office operations, guest reservations, and OTA platform management at our boutique resort. Key Responsibilities Manage check-ins, check-outs, guest assistance & inquiries Process reservations through PMS & OTAs (e.g., eZee, Cloudbeds, Booking.com) Ensure accurate billing, invoicing, and guest folios Promote upselling of room categories and packages Coordinate with housekeeping, restaurant, and transport teams Supervise guest transport, concierge support, and tour bookings Maintain booking records, ensure rate parity, and prepare daily reports Handle guest data with confidentiality and manage front desk cash flow Preferred candidate profile Eligibility & Skills: 2 - 3 years experience in front office/reservations at a hotel or resort Proficient with hotel PMS/reservation software Excellent communication in English, Malayalam, and Hindi Degree or diploma in Hotel or Hospitality Management (preferred) Strong leadership, multitasking, and administrative skills Job Type: Full-Time Food & Accommodation Provided Immediate Joiners Preferred

We are seeking a skilled and experienced Travel Desk Executive to handle both domestic and international (global) travel requirements for our employees. The ideal candidate will be responsible for end-to-end travel coordination, ensuring cost-effectiveness, efficiency, and compliance with company policies.

Greeting of the day! We are hiring Executive Assistant position Location : Baner, Pune Qualification: BBA/ BCOM/BA (Any graduate) Role & responsibilities: Track and distribute Minutes of Meeting (MOM) for all Directors meetings, ensuring action items are followed up and completed. Need to update the organization calendar and coordinate initiative. To get the MIS report from each department and submit to Directors, identify the critical/risk areas and present to Directors. Manage and organize calendars, appointments, and travel schedules for the Directors. Coordinate internal and external meetings, including agenda preparation, follow-ups, and tracking action items. Assist in drafting emails, letters, and other communications. Maintain records, files, and documentation in an organized and confidential manner with high integrity. Coordinate with internal teams and external stakeholders as per the Directors instructions. Prepare presentations and basic reports when required. Assist in managing personal day-to-day support or tasks, as needed. Follow up on action items and ensure timely completion of assigned tasks. Send timely reminders to Directors and relevant stakeholders regarding pending agendas, deadlines, and important tasks. Interested candidates may send their updated resume to career@nepli.net

Location: Airoli Exp: 3 yrs and above Urgently required admin assisatant who is having travel desk knowledge. Experience from travel & tourism industry preferred. Prefeered male candidates only Interested candidates share CV on tina.naik@cr3.group

Role Summary: The Assistant to the Chairman and Managing Director will play a vital role in supporting the executive office with high-level secretarial and administrative duties, competitor research, and strategic insights. The ideal candidate should be proactive, possess excellent communication skills, demonstrate strong research abilities, and have an active interest in social media and content creation. This role requires a commitment to maintaining confidentiality and discretion, flexibility in working hours, and a willingness to take on a wide range of tasks. Key Responsibilities: Executive Support: Manage daily schedules, appointments, and correspondence for the CMD. Organize and coordinate meetings, presentations, and other executive-level events. Prepare and edit documents, reports, and presentations as required by the CMD. Handle travel arrangements, itinerary planning, and logistics for the CMD. Research & Competitor Analysis: Conduct regular research on industry trends, competitor activities, and market updates. Compile reports with insights and strategic recommendations based on research findings. Support CMD in strategy sessions by providing relevant information and analysis. Social Media & Content Interest: Assist in creating and reviewing social media content or other communications as required. Monitor social media channels for industry updates, brand mentions, and engagement opportunities. Provide insights into content creation trends, supporting CMD in relevant marketing and branding activities. Confidentiality & Discretion: Handle sensitive information with a high level of discretion and confidentiality. Manage confidential files, documents, and other records for the CMD office. Proactive & Flexible Working Hours: Be available to work flexible hours as per the needs of the CMD. Willingness to take on additional responsibilities beyond routine tasks, demonstrating readiness to support the CMD. Growth and Development: Demonstrate leadership potential with an aim to advance within the organization. Exhibit a proactive approach in learning and adapting to new responsibilities.

Ea required female(married) required at manesar, gurugram Qualification - graduate Exp- min 7 yrs Salary- upto 50000 Age- 30- 40 in between Outsider only

Manage Founders calendar, travel, and communication Drive follow-ups and coordination across teams Handle all communication and vendors Maintain trackers, draft reports, conduct research Support projects while ensuring confidentiality

Job Title: Personal Assistant (Female Candidates Only) Location: Janagaon, Telangana 506144 Experience: 0 - 3 years Age Limit: 22 - 30 years Salary: Negotiable Job Overview: We are seeking a dynamic and organized Personal Assistant (Female) to provide comprehensive administrative and personal support to the management. The ideal candidate should be proactive, well-groomed, and possess excellent communication and multitasking skills. Key Responsibilities: Provide day-to-day administrative and personal support to the reporting authority. Manage calendars, appointments, meetings, and travel arrangements. Prepare reports, documents, and handle confidential information with integrity. Coordinate internal and external communications. Maintain and organize records, files, and databases. Assist in managing social and professional engagements as required. Perform additional duties as assigned. Requirements: Female candidates only. Graduate in any discipline (preferred). Strong verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance and positive attitude. Ability to maintain confidentiality and handle sensitive information. Willing to relocate or work in Janagaon, Telangana.

We are hiring for an Executive Assistant