139 Travel Coordination Jobs - Page 3

We are seeking a highly organized and dependable Personal Assistant/Secretary to support our Founder & CEO at Aumni Techworks. In this role, you will play a vital part in managing day-to-day administrative tasks, including scheduling, communication, travel coordination, and documentation, for our CEO. If you are proactive, detail-oriented, and thrive in a fast-paced environment, then this might be the right opportunity for you! Responsibilities: Provide comprehensive administrative support to the CEO as needed. Manage the CEOs calendar, including scheduling meetings and appointments. Prepare and organize agendas, correspondence, and minutes for meetings. Manage communication with internal and external stakeholders. Coordinate travel arrangements and itineraries. Assist in the preparation of presentations and reports. Maintain a filing system for important documents and correspondence. Assist with special projects and initiatives as directed by the CEO. Ensure confidentiality and professionalism in all communications. Facilitate effective communication within the team and across departments. Experience: Any bachelors degree 2 to 4 years of experience in a similar role Must have skills: Impeccable written and spoken English MS Office and Google Workspace skills Calm multitasker Discreet, trustworthy, and proactive you spot and fix issues before they surface

Responsibilities: * Manage academic programs from ideation to execution * Coordinate presentations, training sessions & workshops * Oversee campaign planning & implementation * Ensure timely completion within budget constraints Performance bonus Sales incentives Travel allowance Over time allowance

TICKETING Thorough knowledge OF GDS (Gelilio,amadeus) well versed with fare calculations knowledge of corporate travel knowledge of itineraries worldwide VISA EXE Good knowledge of visa operations

Position Title: Executive Assistant to Director Location: Mumbai, Andheri Reporting To: Director International and Domestic Business Experience: 3–6 years in Executive Assistance, Sales Coordination, or similar roles Position Overview This position serves as a strategic support to the Director responsible for both international and domestic business operations. The Executive Assistant (EA) plays a pivotal role in ensuring smooth day-to-day functioning, supporting communication, data management, cross-functional coordination, and high-level client engagement. The ideal candidate brings a blend of administrative precision, business acumen, and interpersonal savvy, enabling the Director to focus on core business priorities. Key Responsibilities 1. Calendar & Schedule Management • Manage and optimize complex calendars including meetings, reviews, and appointments across time zones • Coordinate internal and external engagements, ensuring schedule alignment and time efficiency 2. Communication & Correspondence • Draft, proofread, and manage internal and external communications with professionalism and clarity • Serve as the first point of contact for stakeholders on behalf of the Director 3. Sales Reporting & CRM Support • Prepare and maintain sales reports, trackers, and dashboards in coordination with Sales Ops and MIS • Ensure timely updates and data accuracy on CRM platforms 4. Travel & Logistics Coordination • Organize domestic and international travel itineraries, visas, accommodations, and local transportation • Manage meeting logistics including venue coordination, tech setups, and follow-up actions 5. Client & Distributor Management Support • Assist in maintaining and nurturing key client and distributor relationships through documentation, regular follow-ups, and communication tracking 6. Cross-Functional Coordination • Liaise with production, logistics, and design teams for order status updates, delivery timelines, and internal alignment • Ensure timely communication of any escalations or pending actions 7. Document & File Management • Maintain confidential files, contracts, business documents, and presentations in an organized and secure system 8. Event & Trade Show Support • Provide coordination and planning support for trade shows, exhibitions, client visits, and internal events • Assist in compiling event materials, managing schedules, and logistical follow-ups 9. Task & Project Monitoring • Track key action items, follow through on deadlines, and ensure completion of tasks assigned to internal and external stakeholders 10. Market Research & Ad Hoc Projects • Conduct research on market trends, competitors, or clients as directed • Support special business development or operational projects as needed Key Competencies Required • Strong organizational and multitasking skills • Excellent communication and presentation abilities • Proficient in MS Office (Excel, PowerPoint, Outlook) and CRM systems • Ability to handle confidential information with discretion • High ownership mindset with strong follow-through and attention to detail • Comfort in working across time zones and supporting travel-heavy roles Diversity, Equity & Inclusion at Kama Jewelry At Kama Jewelry, we are committed to building a workplace that reflects the rich diversity of the world around us. We believe in equal opportunity and strive to create an inclusive environment where every voice is heard and respected. Our culture promotes respect, dignity, and fairness, encouraging individuals to bring their authentic selves to work. We value different perspectives and backgrounds as essential to innovation, collaboration, and sustained business success.

Coordinate and manage travel bookings for employees, including flights, hotels, local transportation, and visa arrangements. Maintain accurate records of travel itineraries, bookings, and related expenses for reimbursement and reporting.

(Female Preferred) Attending all the meetings of the COO, noting down the meeting minutes, timely follow-up and ensuring work has been done. Keeping latest Production Styles & Development Styles once in a week from all the units.Calendar Management Required Candidate profile Conducting regular factory visits to check production quality of the product. Regular cross check factory SOPs and being followed. Making projects/plans to improve production quality.

Hiring for Executive Assistant - 5 Days working Location - Fort (10 mins walking from CSMT & Churchgate) Only Females candidates can apply Preferred candidate profile: Proven work experience as a personal assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification would be considered an advantage Interested candidates can share CV on hrsupport@krishnaandsaurastri.com or WhatsApp on 7045045681

Call/Whatsapp Hema @ 9717131247 for quick job offer. 1. Handle inbound/outbound calls & emails – airline reservations 2. Sell travel packages, cruises, upgrades, insurance & more 3. Guide clients on destinations, itineraries, and offers Required Candidate profile 4. Excellent English communication (verbal & written) 5. Work night shifts for international clients 6. Must achieve sales targets, consultative approach

Responsibilities: Manage director's calendar, schedule appointments & meetings Coordinate travel arrangements & itineraries Draft letters & MOMs on behalf of director Provide administrative support for daily tasks Health insurance

Designation - Associate / Senior Associate Skill - Executive Assistant Experience - 2-6 Years Responsibilities- Calendar & Meeting Management: Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management: Flight scheduling & bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies: Graduate/ post-graduation or equiv. qualification 2-6 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

Job description We are seeking a motivated and customer-focused Cruise/Flight Sales Consultant to join our travel sales team. The ideal candidate will be passionate about travel and experienced in selling cruise/flight packages to individuals and groups. You will use your expertise and interpersonal skills to match clients with the perfect cruise/flight experience. Roles and Responsibilities: Handling inbound US calls and converting them into sales mainly flight bookings/Cruise Selling flight tickets on Campaign calls. Having experience in PPC calls Hands on Changing dates, refunds, and schedule changes Requirement: We Require a Travel Sales Consultant, who has an excellent command. Strong knowledge of cruise lines, destinations, and travel documentation. 1 years of experience required in handing PPC calls for flight Sound knowledge of International Flight fares. Good Geographical Knowledge I.e. City codes, Airport codes, etc. Knowledge of the PPC travel sales process Shift and Perks: Night shifts with 5 Day Working (Rotational offs) Health Insurance Both side cabs Unlimited Incentive Meals Daily Incentive

SUMMARY Job Title: Executive Assistant to Director Job Summary We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director, ensuring the smooth operation of the department or organization. The ideal candidate will be highly organized and capable of managing a variety of tasks, from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments, clients, or stakeholders is a key aspect of this role. Key Responsibilities Calendar and Schedule Management Efficiently manage and organize the Director's calendar, ensuring all appointments, meetings, and deadlines are met. Coordinate internal and external meetings, including booking rooms, sending invites, and preparing agendas. Communication Support Act as a point of contact for internal and external communications on behalf of the Director. Draft, proofread, and send emails, letters, and other correspondence as requested by the Director. Answer phone calls, screen inquiries, and redirect them to the appropriate parties when necessary. Document and File Management Maintain and organize the Director's files, both physical and digital, ensuring quick access to needed documents. Prepare reports, presentations, and other materials for the Director's meetings. Travel and Event Coordination Arrange travel accommodations, including flights, hotels, and ground transportation, for the Director. Organize events, conferences, and business trips, including all necessary logistics and documentation. Public Relations Coordination Assist in planning and executing public relation coordination, maintaining protocol with Dignitaries, Authorities, High-Officials of Government/Corporate sector as per instructions/communications received from the Director. Project Coordination Assist in planning and executing departmental or organizational projects. Track project progress, timelines, and deliverables, providing updates to the Director as needed. Confidentiality and Discretion Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain a high level of confidentiality with regard to organizational matters. Administrative Support Provide general administrative support, including ordering supplies, handling invoices, and managing office operations. Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office. Requirements Proven experience as an executive assistant or similar administrative role Proficient in MS Office and other office management software Outstanding organizational

Past experience & ability to support multiple stakeholders Calendar Management, Travel management (Domestic and International) knowledge of Excel/ PPT Excellent English Communication Skills Required Candidate profile Work from Office - 5 days work week No gap without proper justification Preference for Female candidates Immediate Joiners / serving preferred Hyderabad, Bangalore, Mumbai, Delhi NCR exp preferred

Greetings from MD India!!!!! We are Hiring Corporate Travel Desk Executive Company - MD India Health Insurance TPA Job Description Handle end-to-end booking of flights, trains, hotels, and ground transport Manage travel through platforms like MMT, RBT , or similar corporate portals Ensure timely, cost-efficient arrangements within company guidelines Communicate regularly with traveling employees to assist with schedules and changes Maintain travel records, MIS reports, and vendor coordination Desired Candidates Profile Qualification Any Graduate / Diploma in Tours & Travels Experience Fresher - 3 Years If interested kindly share your resume to recruitment1@mdindia.com Assuring you of our consistently best services. Thank you. With Kindest Regards, Mayuri Kadam, Sr. Executive -Talent Acquisition

Role & responsibilities Good English communication and interpersonal skills Respond to queries on phone and emails Accountable for responses to clients related to flight reservation, ticketing and post ticketing services Endeavour to convert every enquiry into a booking by providing optimal routes & fares Knowledge of GDS commands (Sabre) Knowledge of Amadeus or Galileo will be an added advantage Experience in issuing and reissuing tickets on GDS Experience in managing premium class itineraries Ticketing both Domestic and International itineraries Knowledge of Microsoft Excel or Google Sheets Preferred candidate profile Senior Travel Consultant - Candidates with 3 to 5 years of relevant experience Travel Consultant - Candidates with 1 to 2 years of relevant experience

Job description Role & responsibilities Provide full-spectrum administrative support to the Directors. Manage complex calendars: schedule meetings, appointments, video-calls, and events. Coordinate domestic & international travel arrangements (flights, hotels, visas). Prepare agendas, minutes of meetings, presentations, and follow up on action items. Screen and prioritize incoming calls, emails, and correspondence; draft communications. Maintain and organize physical and digital filing systems. Liaise with internal teams and external stakeholders to gather information and deliverables. Conduct ad-hoc research and prepare concise reports. Support ad-hoc projects or tasks as assigned to ensure smooth office operations. Role & responsibilities Preferred candidate profile Age 20+, Male or Female. Exceptional organizational skills, with the ability to juggle multiple tasks under tight deadlines. Strong proficiency in MS Office (Word, Excel, PowerPoint). Outstanding verbal and written communication skills in English. High degree of professionalism, discretion, and ability to handle confidential information. Proactive, detail-oriented, and capable of working independently. Prior exposure to the AI/technology sector is a plus.

Key Responsibilities: 1. Office Operations & Facilities: Oversee and manage daily office administration activities. Maintain cleanliness, hygiene, and functional workspaces in coordination with housekeeping staff. Liaison with building management and facility vendors for maintenance and utilities. 2. Vendor & Supplies Management: Manage and coordinate with vendors for housekeeping, pantry, stationery, and general office supplies. Ensure timely procurement and delivery of materials and services. Maintain records of purchase orders, vendor payments, and supply inventories. 3. Staff Supervision: Supervise housekeeping and security teams; manage their attendance, discipline, and work schedules. Conduct periodic performance checks and provide necessary feedback or training. 4. Asset & Inventory Management: Maintained and tracked inventory of office assets, including computers, laptops, and related IT equipment. Manage allocation, issuance, and return of assets to/from employees. Coordinate with the IT department for repairs or replacement. 5. Interdepartmental Coordination: Provide administrative support to all departments for seamless day-to-day operations. Act as a single point of contact for resolving administrative issues. 6. Travel & Accommodation Arrangements: Manage domestic and international travel bookings, including flights, trains, and local transport. Book hotel accommodations for employees, guests, and management as per requirements. Coordinate travel itineraries and assist travelers with documentation. 7. Visa & Immigration Process: Handle visa processing, immigration documentation, and appointment scheduling for business travel abroad. Coordinate with embassies, consulates, and travel agents for smooth visa approvals. Maintain and update records of employees' passports, visa status, and travel history. 8. Events & Engagements: Organize and support internal events, festivals, off-sites, team outings, and client visits. Coordinate with vendors and internal teams for event logistics. 9. Budget & Expense Management: Track administrative expenses and prepare reports for management review. Ensure cost-effectiveness in purchases and vendor services. Bachelor's degree in any discipline. 24 years of experience in office administration, facility management, or travel coordination. Strong understanding of travel booking systems and visa processes. Excellent verbal and written communication skills. Proficiency in the MS Office Suite and Google Workspace. Strong organizational, problem-solving, and negotiation skills. Ability to multitask and work under pressure.

Responsibilities: * Provide administrative support to MD * Draft letters & emails * Coordinate travel arrangements * Manage calendar & correspondence * Book hotels & flights Provident fund

Job Title: Executive Assistant to Chairman Location: Salt lake sector V Job Type: Full-Time Company: ICA Edu Skills. (Website : http://www.icajobguarantee.com) Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to our team. This role involves managing schedules, coordinating meetings, handling confidential information, and acting as a key point of contact between the executive and internal/external stakeholders. Key Responsibilities: * Manage and maintain the executives calendar, schedule meetings and appointments. * Act as the gatekeeper for internal and external communications. * Prepare reports, presentations, and correspondence as needed. * Attend meetings, take notes, and follow up on action items. * Handle confidential documents, ensuring they remain secure. * Coordinate logistics for board meetings, conferences, and off-site events. * Screen and direct phone calls and distribute correspondence. * Liaise with senior management, clients, and vendors on behalf of the executive. * Manage expense reports and budgets related to executive activities. * Perform other administrative tasks and special projects as assigned. Requirements: * Proven 3 years and above experience as an Executive Assistant or similar administrative role. * Excellent organizational and time-management skills. * Strong written and verbal communication skills. * Proficiency in MS Office (Word, Excel, PowerPoint) and calendar management tools (e.g., Google Calendar, Outlook). * Ability to multitask, prioritize tasks, and meet deadlines. High level of discretion and professionalism. Education Qualification Bachelors degree preferred. Interested candidate can send their cv to akhtar.friha@icagroup.in

MBA with good communication skill & can handle Calendar Management ,Travel Arrangements ,Draft and send email , Meeting Coordination, tasks given to team ,manage the CRM ,Collate and compile MIS report, Administrative Support ,Liaison work etc. Required Candidate profile MBA having pleasant personality & analytical skills & Excellent communication skills,Well familiar with International Ticketing MS office and mails,Punctual and proactive, MIS ,Liaison work etc.

Seeking a smart, organized Personal Assistant to the CEO to manage scheduling, communication, travel, and confidential tasks. Must be proactive, tech-savvy, and professional. Accessible workspace Assistive technologies Health insurance Employee state insurance Annual bonus Sales incentives Performance bonus

Job Summary: We are seeking a highly organized and detail-oriented Travel Planner to coordinate and manage travel arrangements for individuals, groups, or corporate teams. The ideal candidate should possess excellent communication skills, knowledge of domestic and international travel logistics, and a passion for delivering seamless travel experiences. Key Responsibilities: Travel Planning & Booking Coordinate all aspects of travel itineraries, including flights, hotels, car rentals, and local transport. Ensure timely bookings to secure the best pricing and availability. Client Communication Understand travel needs, preferences, and budget through consultations. Provide personalized recommendations and updates throughout the planning process. Destination Research & Advice Research travel requirements (visas, COVID guidelines, weather, local culture). Offer insights on attractions, dining, and activities to enhance the travel experience. Documentation & Compliance Prepare and verify travel documents (tickets, itineraries, confirmations). Ensure compliance with travel policies (internal or client-based). Vendor Coordination Liaise with travel service providers (airlines, hotels, tour operators). Handle booking modifications, cancellations, and refunds when needed. Support & Issue Resolution Provide real-time support in case of travel disruptions or emergencies. Budgeting & Reporting Work within set budgets and ensure cost-effective planning. Maintain records of bookings, expenses, and client feedback. Qualifications & Skills: Proven experience in travel planning, tourism, or customer service Strong knowledge of travel booking platforms and tools Excellent communication, interpersonal, and problem-solving skills Attention to detail and ability to multitask Proficiency in MS Office or travel management software Preferred: Experience in corporate travel management or agency environment

We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to the Senior Management. The ideal candidate will be responsible for handling a wide range of administrative and executive tasks, allowing the executive to focus on strategic business priorities. Key Responsibilities: Calendar Management: Schedule and organize the executives appointments, meetings, and travel arrangements. Ensure efficient time management and prioritize scheduling conflicts. Communication: Manage emails, phone calls, and other communications on behalf of the executive. Draft, review, and send correspondence. Meeting Coordination: Organize meetings, including setting up logistics, preparing agendas, taking minutes, and ensuring timely follow-ups. Travel Management: Coordinate and book travel arrangements, including flights, hotels, and transportation. Prepare itineraries and ensure all details are well-organized. Document Preparation: Assist with the preparation of reports, presentations, and other documents for meetings. Ensure all documents are accurate and meet the executives expectations. Project Management Support: Assist with project coordination and tracking, ensuring timelines are met and deliverables are completed on time. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all matters. Budget and Expense Tracking: Assist with budgeting, track expenses, and help prepare reports for the executives review. Office Management: Oversee office supplies, equipment, and other operational tasks to maintain a smooth and productive office environment. Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders. Required Skills and Qualifications: Proven experience as an Executive Assistant or in another administrative role supporting senior leadership. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to handle sensitive and confidential information. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong time management and multitasking abilities. Proactive, with the ability to anticipate needs and challenges. Ability to work under pressure and in a fast-paced environment. Strong interpersonal skills and ability to work well with diverse teams. Preferred Qualifications: • 3 - 7 years of EA experience supporting senior executives, directors, or CXOs. Proficiency in MS Office and business communication tools. Bachelor's degree or equivalent experience in business administration or a related field Application Requirements: 1. Open to work from office (Location - Lower Parel). 2. Should be comfortable supporting multiple reporting managers and handling their schedules, communication, and coordination efficiently. 3. Available to join at the earliest.

Thorough knowledge OF GDS (Gelilio,amadeus) well versed with fare calculations knowledge of corporate travel knowledge of itineraries worlwide should be able to communicate with clients in enlish language

Job Title: Executive Assistant to Managing Director Location: Noida / Pune Experience: 3+ Years Employment Type: Full-Time Work Mode: Work from Office Working Days: 6 Days a Week Job Summary: We are looking for a dynamic and highly organized Executive Assistant to support our Managing Director (MD) . The ideal candidate will play a crucial role in enabling the MD to focus on strategic initiatives by managing communications, scheduling, documentation, and coordination with internal and external stakeholders. Key Responsibilities: Manage the MDs calendar , appointments, and day-to-day schedules efficiently. Handle email and phone communications on behalf of the MD with a high level of professionalism. Plan and coordinate domestic and international travel , including ticketing, hotel bookings, and visa formalities. Draft, review, and organize presentations, reports, documents , and business communications. Serve as the point of contact between the MD and internal/external teams, maintaining confidentiality. Record, summarize, and follow up on meeting minutes and action points . Coordinate and manage board meetings, reviews, and other key events . Monitor deadlines, project updates, and ensure timely completion of tasks. Support the MD in day-to-day administrative operations and decision support. Required Qualifications: Minimum 3 years of experience as an Executive Assistant, preferably supporting a senior leader. Graduate in any discipline (preferably in Business Administration or equivalent). Strong written and verbal communication skills in English . High proficiency in MS Office tools (Word, Excel, PowerPoint, Outlook). Must demonstrate integrity, discretion , and the ability to work in a fast-paced environment. Should be detail-oriented , proactive, and possess strong organizational and time-management skills. Why Join Us? Opportunity to work closely with top leadership and gain exposure to high-level business operations. Growth-oriented and collaborative work environment. Dynamic role with a high level of responsibility and visibility.