Tender Executive

Job Description

To coordinate, prepare, and compile bid submission documents in relation to tendering/bidding activities, tender questionnaires, and pre-qualifications. To organize and harness the efforts of all involved departments relating to tendering/bidding activities and contract review; To coordinate customers bid requirements within the various departments such as planning, Engineering, Production, etc., collate and compile all queries and requests for additional information for communication to customers; To assist the commercial department in cultivating good relationships with existing and potential associates/customers; To vet through incoming tenders and to note down the tender due date, project start and end date, tender submission instructions/requirements, and mode of submission; To collate tender information and references from various sources such as online search engines, industry and market intelligence data, etc., which are needed for submission; To monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions; To ensure that tender submissions are standardized in terms of format, font, logo, etc., and in line with the customers tender requirements. Payment Follow-up sheets, EMD, SD, and others Filling tender and LOA and other correspondence files. Handling Documentation, Vendor management, RFQ, Techno-commercial, Presales, RFP, Proposal preparations, Contract management, and Presentation. Candidate Profile Proven 5 years of experience in tendering, contracting, project management, and government procurement processes. Experience using the Government e-marketplace or GeM portal with knowledge of government regulations Ability to work well in a team, manage priorities, and handle multiple tasks simultaneously Excellent verbal and written communication skills, with strong presentation and negotiation skills Discretion and confidentiality