Studio Production Associate

• Performs general administrative duties related to studio operations
• Field request
• Prepare a thoughtful well-written estimate for the project and coordinate with key stakeholders
• Open and name the billing codes
• Request PO
• Enters all financial data and documents in the systems (Pulse, Agresso, Sharepoint, XLS)
• Keeps all systems up to date
• Track the project to budget
• Keep studio leads and project leads informed
• Reconcile the finances
• Approve timesheets daily
• Attends monthly billing meetings
• Write- up a job close-out form
• Close the project
• Understand the various financial business models and systems
• Understands how to read rate cards and apply the proper one to the project
• Participates in larger bidding and scoping exercises when requested to
• Collaborates with the studio team as well as the project managers.
• Follows-up and follows-through on all tasks and duties
• Manages time efficiently and is able to set priorities and meet deadlines while handling multiple projects
• Adheres to and monitors studio guidelines
• Must be able to think through a project from start to finish
• Able to operate a digital color copier and fiery software to manage in-house print runs
• Has cross platform proficiency and can work comfortable on a PC or a Mac
• Has a solid understanding of Adobe Acrobat
• Complies with studio procedures and practices with regard to workflow
• When applicable, alerts managers when client/account input may cause job to go over budget or deadline
• Attends departmental meetings when scheduled
• Demonstrates a proactive approach to enhancing the position and is a proponent for new efficiencies and techniques
• Assists in training freelancers and new employees
• Excels at his/her daily work
• Maintains accurate and up-to-date time sheets
• Projects “customer-centric” attitude in all interactions (internal and external), promoting a positive agency and team atmosphere
• Projects a professional image, always remaining calm despite high-pressure situation
• Is a self-starter and can work autonomously
• Can multi-task, fielding a variety of requests
• Performs other duties as assigned by the Studio Director, Director of Operations, or the Studio Manager
• Keeps current with software and industry standards
  

Background/experience And Skills

• Associate’s degree, BA, or in a design or production related program
• 2+ years of desktop/digital production experience, print shop estimating, or studio experience
• Pharmaceutical advertising agency experience a plus
• Must be able to work flexible hours when needed
• Deadline driven, detail oriented, and organized with an enthusiasm for collaboration
• Problem-solving skills a must