Sr. Coordinator Accounts & Admin Breakthrough Trust
Breakthrough is looking for a Sr. Coordinator Accounts & Admin who will be a member of the Operational Support Team, a sub-unit of Breakthrough Trust s Operations Center. The candidate shall be assigned to a particular Program/Project team from time to time and shall operate under a matrixed reporting environment. Administrative reporting shall be to the concerned Program Lead and Functional reporting shall be to the Director Finance & Operations.
Key Responsibilities:
A) Backstop all accounting, procurement and administrative processes for the concerned Program(s)/Project(s). This shall include:
- All accounting aspects such as vouching and documentation, data entry, ledger review for payables and receivables and payment/receipt processing, regulatory compliance
- Financial reporting, both for internal purposes as well as for donor/external reporting
- All banking aspects such as cheque preparation, bank reconciliation.
- Monitoring Program/Project cash flows
- Preparation and maintenance of the prescribed Management Information System (MIS) through the Enterprise Resource Planning (ERP) system or through other MIS systems.
- Preparation of Program/Project budgets as may be required from time to time.
Procurement and vendor/consultant management: - Identification of appropriate vendors/consultants
- Maintenance of the centralised vendor/consultant database
- Preparation of Procurement Requests and coordinate with the Operations team for completing the procurement process from call for proposals, preparation of comparative charts, facilitating procurement decision making and preparation and execution of vendor/consultant contracts.
- Liaison with the vendor/consultant for timely supply of goods and services and ensuring complete documentation in compliance with respective contracts.
- Travel logistics for the Program/Project team in coordination with the Operations Team and timely closure and settlement of Travel Claims.
- Backstop logistical support for conduct of seminars, workshops, events and meetings
- Facilities management including utilities, infrastructure, cleanliness
- Maintenance of an appropriate filing and documentation system (in digital or paper format as the case may be) for accounting, procurement and administrative matters:
Leave and Attendance Records B) Coordinate with the other sub-units of the Finance Operations center and with the Human Resource Management center for all institutional matters such as audits, regulatory compliance, budgets and budget monitoring, updation and maintenance of institutional MIS, personnel matters such as hiring and onboarding and similar.
C) Any other task that may be assigned from time to time.
Skills, Competencies & Experience Required: Bachelor of Commerce with 3-5 years of experience in handling accounts, administration and Procurement; Good working knowledge of Tally is essential and data management skill; Prior experience working with non-profit organizations is desirable; Excellent organizing and coordinating skills with high multi-tasking abilities; Strong team working spirit and work cooperatively with people at various levels; Job requires frequent travel to Program/Project areas. Breakthrough works on culture change by shifting social norms that limit women and girls from reaching their full potential.
We work with adolescents and young people aged 11-24 years aiming for an entire generation to shift and push for change. Over the last 25 years, we have reached nearly 2.3 million adolescents in schools and communities. With more agency, better negotiation skills and aspiration, young people are calling out norms that hold them back and taking action, in the communities that Breakthrough works in. This gives hope that a more equal world is possible for future generations.
Employees at Breakthrough are expected to work in line with organisational values of Dignity, Integrity and Equity.
Breakthrough is an equal opportunity employer. We consider applicants for all positions without regard to race, colour, caste, religion, creed, gender, age, disability, economic status, marital status, veteran status, sexual orientation, or any other legally protected status. We prefer people from marginalised communities, women and other genders. Our policies and procedures reflect our commitment towards child safeguarding.
Breakthrough is committed to the well-being of its employees and understands an individual s mental health can impact their ability to work. Breakthrough recognizes taking steps to improve mental health and wellbeing of the employees is essential. We are committed to fostering an environment that promotes employee wellbeing. We recognize that well-being is not just the absence of illness, but the presence of factors that support a fulfilling life.
To know more about Breakthrough, please visit
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