Sourcing Executive - Ingredients & Raw Materials

About the Role:

We are looking for a Sourcing Executive to join our growing operations team at The Bare Bar. This role will be responsible for sourcing and managing raw materials and ingredients used in our in-house, small-batch, natural formulations. The ideal candidate will have prior experience in ingredient sourcing, vendor coordination, and quality/compliance checks - especially in the skincare, haircare, or wellness space. You’ll work closely with the production and compliance teams, while also maintaining vendor relationships, ensuring timely procurement, and overseeing raw material forecasting and inventory.

Responsibilities

Sourcing & Vendor Management

• Identify and evaluate vendors for ingredients, essential oils, extracts, and raw materials
• Negotiate pricing, MOQs, lead times, and payment terms to optimize procurement
• Source alternate or local options for ingredients to improve cost-efficiency or reduce dependency
• Maintain accurate and updated vendor records and pricing sheets

Quality Control & Compliance

• Ensure COAs, MSDS, and all compliance documentation are received and verified
• Coordinate with the QC team to validate quality of incoming raw materials
• Ensure that raw materials meet internal product formulation standards and certifications (natural, vegan, etc.)

Forecasting & Inventory Coordination

• Work closely with production and planning teams to forecast raw material requirements based on finished goods plans
• Translate product-level forecasts into raw material purchase plans
• Maintain raw material stock levels to avoid delays, flag shortages in advance
• Coordinate purchase orders, timelines, and delivery tracking with vendors

Operational Support

• Manage PO issuance, follow-ups, and documentation
• Track and report on sourcing KPIs like lead times, cost trends, and vendor reliability
• Liaise with internal stakeholders (R&D, production, finance) to ensure alignment on availability and planning

Qualifications:

• 2–4 years of experience in sourcing or procurement in the beauty, personal care or wellness industries
• Strong understanding of raw materials used in BPC (essential oils, actives, botanical extracts, etc.)
• Familiarity with COA/MSDS documentation, regulatory compliance, and quality checks
• Proficient in Excel or Google Sheets for inventory and costing
• Strong negotiation and vendor communication skills
• Proactive, detail-oriented, and capable of foreseeing operational challenges
• Comfortable working in a fast-paced, small-batch production setup