208 Secretarial Operations Jobs - Page 6

Prepare a quarterly/monthly/weekly plan for the Director / India Head Oversee the performance of direct reportees on behalf of the Director / India Head Freight Forwarding exp is an added advantage People from Sales/KAM/CS/Ops can also apply

>Manage schedules and communication, organize meetings, calls, and maintain the executive's calendar. >Prepare reports, Presentations, and Official Documents. >Ensure confidentiality and smooth operations, handle sensitive information discreetly.

Admin Executives for MNC Company Please call us @ 73053 25599 Or email your CV to mailcv@kamms.net Position Name: Admin Executive Job Type: Permanent/Full Time Job Location: Near Penuknda (90 km from Bangalore air port) Qualification: Any Graduation Job Summary: The Executive Secretary will provide high-level administrative support to the Managing Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Managing Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 40 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: High school diploma required; Bachelors degree in Business Administration or related field preferred. At least four years of related experience required.

Seeking an experienced Executive Assistant in Pune with 5+ years' relevant experience. Must be fluent in communication. Supports leadership, manages schedules, coordinates meetings, and ensures efficiency. MALE candidate preferred Required Candidate profile Graduate with 5+ years’ EA experience, fluent in communication, proactive, organized, and result-driven. Strong at managing multitasking, and supporting senior leadership in a fast-paced environment.

Hiring Executive Assistant with strong communication, Excel, and presentation skills. Key roles: manage schedules, track projects, handle client follow-ups, prep MOMs, analyze data, and create impactful presentations. Food allowance

Skills:Administrative Support,Communication Management,Documentation&Records,Office Coordination,Excellent written&verbal communication skills,professionalism,Strong organizational&time-management skills Exp:3-5yrs Contact:Ranjani 6383842191

Daga Group is looking for self-driven, forward thinker Executive Assistant who is responsible for effective function of our front end office. We are looking for expertize on not only in organisational skills, computer competencies, but strong analytic and communication skills as well. Key Responsibilities: Communicating with respective institutions all over the world for: 1. Introducing our company 2. Introducing our products 3. Connecting with right person or institution in that country 4. Arranging meeting with that institution / person. Work on Various Confidential projects 1. Getting ideas together 2. Getting people together Product development follow up: 1. Technology discussions / Innovation 2. Making business plan and project report 3. Targeting corporates for selling various products and solutions. Other Admin work will include: 1. Upgrading artwork and brochures from time to time. 2. Follow up with respective agencies. Website maintenance: 1. Following up with various agencies to maintain data and keep site live. 2. Updating content 3. Deploying new ideas from time to time on technology front 4. Follow up with digital marketing company and analyse reports. Keep an eye on upcoming tenders and it's participating directly or with the partners. Sending bulk emails to various institutions Send greetings from time to time. Participation in conferences which would include arranging the products/bookings and might need to travel if required. Arranging logistics / Documentation Responding to enquiries and making quotes upon respective directions. Finding relevant partners in other regions across the world Product patents / planning and designing. Manage back office work of various other businesses.

We are looking for an Executive Assistant provides high-level administrative support, Technology proficiency ,managing schedules, coordinating meetings, and assisting with project management., must ensure smooth office operations and prioritize tasks

Role Overview: We are seeking a dynamic and highly organized Executive Assistant to support our senior leadership in a fast-paced, high-growth environment. The ideal candidate will have 45 years of experience as an Executive Assistant in a multinational or global corporate setup , with a strong ability to manage complex schedules, coordinate high-level meetings, handle sensitive information, and interface professionally with internal and external stakeholders. Key Responsibilities: Manage and optimize the executive’s calendar , ensuring effective prioritization of meetings, events, and appointments. Coordinate domestic and international travel arrangements , including itineraries, visas, accommodations, and logistics. Prepare and manage confidential documents, reports, presentations, and communication on behalf of the executive. Serve as the first point of contact between the executive and internal/external stakeholders, maintaining professionalism and discretion. Organize and support leadership meetings , off-sites, conferences, and town halls, including agenda preparation, minutes, and follow-up. Track action items, project deadlines, and ensure timely updates for critical priorities. Liaise with cross-functional teams across geographies to support strategic initiatives and administrative tasks. Maintain confidentiality and discretion in handling sensitive company information and executive communications. Monitor and manage executive’s expense reports, budgets, and reimbursements. Key Requirements: 4–5 years of proven experience as an Executive Assistant supporting C-level executives in a multinational organization. Excellent organizational, time-management, and multitasking abilities. Strong written and verbal communication skills; fluent in English (additional language skills are a plus). Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools like Teams, Zoom, or Slack. Discretion, professionalism, and the ability to work with high-level confidential information. Ability to work independently, manage competing priorities, and deliver results under pressure.

Role & responsibilities We are looking for a high-performing Executive Assistant to join our Founders Office. This is not a traditional EA role – it is a unique blend of execution, problem-solving, coordination, and strategic support. You will be working directly with the Founders to drive high-impact initiatives, manage priorities, and ensure operational excellence across key workstreams. This role is ideal for someone who thrives in chaos, loves multitasking, and is looking for a ringside view of building and scaling a mission-driven startup. Key Responsibilities Strategic & Planning Support Act as a thought partner to the Founder – help structure thinking, follow through on decisions, and prepare for internal and external meetings. Support the creation of board presentations, investor updates, OKR reviews, and key business documents. Conduct research and prepare briefs, proposals, or analysis as needed. Execution & Project Management Program manage key initiatives that require cross-functional coordination (product, ops, fundraising, hiring, etc.). Track founder action items, ensure timely follow-ups, and escalate roadblocks. Set up and manage workflows, dashboards, and trackers to keep the Founder organized and efficient. Calendar, Travel & Meeting Coordination Work with Executive Secretary to Manage scheduling, prioritize meetings, and ensure smart time allocation across strategic, operational, and personal tasks. Coordinate travel plans and logistics for conferences, investor meets, and offsites. Prepare pre-reads, agendas, and follow-up notes for critical meetings. Communication & Stakeholder Management Draft internal and external communications on behalf of the Founder (emails, talking points, presentations, posts). Interface with investors, partners, clients, and team members professionally and confidentially. Maintain confidentiality and discretion at all times. General Management Work across Product, Operations, Tech, Fund raise and all aspects of the business Get exposure before picking a stream and run with it subsequently You will Excel in This Role If You Are A sharp generalist – quick to learn, unafraid to ask questions, and comfortable with ambiguity. Hyper-organized – you love checklists, systems, and making order out of chaos. A confident communicator – articulate in writing and speech, can hold your own in any room. Hustle-ready – no job is too small, and you get things done without reminders. Emotionally intelligent – you can read people, manage up, and work with empathy and maturity. Digitally fluent – MS Suit – Powerpoint, Word, Excel, Teams, AI tools – you use them with ease. Preferred candidate profile Min Exp 2 yrs Graduate Excellent Communication - written and Verbal Excellent Inter - personal skills

Responsibilities: * Coordinate meetings & events * Ensure confidentiality at all times * Manage correspondence & calendar * Prepare reports & presentations * Schedule appointments

The PA will provide high-level administrative and managerial support to the MD . This role requires strong organizational skills, discretion, and multitasking abilities to ensure seamless operations and efficient management of executive activities.

Taking care of all the secretarial work for the Managing Director.

Job Title: Executive Assistant to CEO Location: Koramangala Reports To: Chief Executive Officer (CEO) Experience: 2+ years preferred Job Summary: We are seeking a highly organized, discreet, and proactive Executive Assistant to the CEO to provide top-level administrative support. This role requires excellent communication, multitasking, and coordination skills to assist the CEO in maximizing productivity, managing time, and supporting key strategic and operational initiatives. Key Responsibilities: Administrative Support Manage the CEOs calendar, appointments, and travel arrangements Organize internal and external meetings, events, and conference calls Prepare agendas, minutes, presentations, and reports Screen emails, calls, and visitors; prioritize and respond Executive Coordination Coordinate with internal departments for follow-ups, task tracking, and cross-functional communication. Assist in the preparation and review of business documents, strategic plans, and confidential materials. Maintain organized digital and physical files related to the CEOs work. Project & Strategic Support (Optional) Track action items and progress of high-priority initiatives. Conduct basic research and analysis as needed. Assist with special projects and reporting as assigned by the CEO. Required Qualifications & Skills: Bachelor’s degree (preferred: Business Administration, Management, Communications). 2+ years of experience as Executive Assistant, Secretary, or in a similar executive support role. Excellent verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Ability to multitask, prioritize effectively, and maintain confidentiality. High level of professionalism, discretion, and judgment. Preferred Attributes: Strong organizational and time-management skills. Proactive, detail-oriented, and calm under pressure. Ability to work independently and handle sensitive information responsibly. Prior experience in working with C-level executives or founders is a plus

Responsibilities: * Coordinate meetings & travel arrangements * Provide administrative support as needed * Draft letters independently * Manage director's calendar & schedule appointments * Oversee secretarial operations

providing management top-level support in both their personal and professional activities and helping them in achieving their aspirational goals for both the organization and individuals.

Secretarial Corporate Governance: Ensuring compliance with statutory and regulatory requirements related to corporate governance. Board Meetings: Organizing and coordinating board and committee meetings, preparing agendas, taking minutes, and maintaining related records. Legal Compliance: Keeping abreast of changes in laws and regulations affecting the company, advising management on compliance matters, and ensuring timely compliance. Company Law: Providing guidance on company law matters, including drafting and reviewing legal documents, resolutions, agreements, and contracts.

Role & responsibilities Manage emails, answer phone calls, and respond to inquiries in a timely and professional manner. Serve as a liaison between team members, clients, and external partners. Coordinate and manage calendars, schedule appointments, meetings, and conference calls. Ensure all parties are informed and prepared for engagements. Create and maintain digital and physical files, ensuring accurate organization and easy retrieval of important documents. Assist in preparing reports, presentations, and other documentation as needed Input and manage data in various systems and platforms including Oracle iExpense and the Newmark Revenue Management System. Maintain accuracy and attention to detail while entering and updating information. Conduct online research to gather information, data, or resources as required by team members. Summarize findings and present them in a clear and concise manner. Assist in task prioritization and follow-up, ensuring that projects and assignments are completed within designated deadlines. Coordinate virtual meetings, set up video conferencing platforms, manage attendance, and provide technical support as needed. Assist in making travel arrangements, including flight bookings, hotel reservations, and transportation coordination. Provide general administrative support to brokers and managers, including handling expense reports, processing invoices, and managing basic property marketing functions Availability to work in US time zones. Perks and benefits 2 Way cab

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Who can join ASAP

Job Title: Executive Assistant to Director Location: Sreerampur, Hooghly, West Bengal Company: Navprakriti Green Energies Pvt Ltd Industry: CleanTech / Battery Recycling / Manufacturing Experience: 24 years Employment Type: Full-time About Us: Navprakriti Green Energies Pvt Ltd is a clean-tech company based in West Bengal, focused on sustainable lithium-ion battery recycling. With a current pre-treatment capacity of 10,000 tonnes and a pilot-scale hydrometallurgical plant under commissioning, we aim to industrialize metal recovery processes by the end of 2026. We are seeking a reliable and proactive Executive Assistant to support the Director at our factory in Sreerampur. The role involves coordination across operations, scheduling, and ensuring timely execution of directives. Role Overview: As the Executive Assistant to the Director, you will be responsible for managing administrative tasks, streamlining communication across departments, and providing direct support in daily operations. You will be based at our manufacturing facility and must be comfortable working in an industrial setup. Key Responsibilities: Manage scheduling, calendar, and meetings for the Director Coordinate with department heads for status updates and reporting Track project deadlines, compliance tasks, and operational KPIs Prepare and draft emails, reports, and presentations as required Maintain documentation and support filing of operational records Facilitate communication between factory staff, vendors, and management Assist with factory-related procurement follow-ups and logistics coordination Handle confidential information with integrity and professionalism Qualifications & Skills: Bachelor’s degree in any discipline (Business/Operations/Engineering preferred) 2–4 years of experience in an executive assistant or coordinator role Strong communication and interpersonal skills Proficient in MS Office (Excel, Word, PowerPoint) and documentation Highly organized, responsive, and detail-oriented Prior experience in manufacturing or factory environments is preferred Work Location: Navprakriti Green Energies Pvt Ltd Prospace Industrial Park, Near Royal Hotel, Milki Badamtola, Sreerampur, Hooghly, West Bengal – 712204

Support the Founders Office with partnerships, lead generation, HR, recruitment, social media, and documentation like meeting minutes. Drive growth by researching markets, analyzing competitors, maintaining client relations, and coordinating meetings

Job Summary: Were looking for an exceptionally sharp, proactive, and reliable Executive Assistant to support the Country Head This role is far more than calendar management; youll be her right hand enabling faster decisions, smooth execution, and strategic prioritization Youll have a front-row seat to high-level operations, people decisions, and startup-scale thinking. Key Responsibilities Executive Support - Manage a complex, ever-evolving calendar; prioritize ruthlessly Handle travel (domestic/international), accommodations, visa processes, etc. Prepare agendas, take crisp minutes, and follow up on action items Strategic Prioritization & Workflow Management - Be time and energy filter help the leader focus on what truly matters Anticipate needs, flag blind spots, and provide inputs where required Track high-priority projects, ensuring deadlines and deliverables are met Communication & Coordination - Draft high-quality emails, presentations, and briefs Coordinate across leadership, HR, finance, engineering, and product teams Act as liaison communicate with clarity and confidentiality Operational Excellence - Create systems and trackers for meetings, hiring, people processes, and leadership initiatives Help implement org-wide initiatives from the Country Heads office Own special projects end-to-end with minimal supervision What Were Looking For ? Super sharp thinking: You get things before others do Execution machine: If something needs to get done, it gets done High trust & confidentiality: Youll be privy to sensitive conversations Poised & polished: You represent the office of the Country Head Ownership mindset: No task is too small; no problem is too big Experience in founder/CEO support: Preferred Why This Role? Work directly with a powerhouse leader in a high-growth, high-impact environment Be at the center of action, decisions, and leadership conversations Play a strategic role in shaping the growth journey of two evolving organizations Fast-paced, learning-rich, and deeply fulfilling

We are seeking a highly organized, efficient, and trustworthy Executive Assistant to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism. Key Responsibilities: Calendar & Schedule Management: Manage the Directors personal and professional calendar, scheduling meetings, appointments, and events. Prioritize appointments and activities based on urgency and importance, ensuring efficient time management. Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Directors time. Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner. Travel & Logistics Coordination: Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed. Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information. Communication & Correspondence: Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly. Document Preparation & Filing: Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible. Meeting & Event Coordination: Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available. Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to. Confidentiality & Discretion: Handle confidential and sensitive matters with professionalism and discretion, ensuring the Directors privacy is always respected. Qualifications: Education: High school diploma required; Bachelors degree preferred. Experience: At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role. Prior experience supporting senior executives or leadership is highly preferred. Experience with both business and personal administrative tasks is a plus. Skills: Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Exceptional attention to detail and accuracy in all tasks. Ability to handle confidential information and maintain a high level of discretion. Comfortable working independently and taking initiative in managing tasks. Personal Attributes: Proactive: Ability to anticipate the Director’s needs and take action without constant direction. Reliable & Trustworthy: Dependable in managing both personal and professional tasks, handling sensitive matters with integrity. Adaptable: Flexible and able to adjust to changing priorities and demands. Discreet & Professional: Able to maintain confidentiality and professionalism in all interactions. Tech-Savvy: Comfortable using technology to streamline processes and enhance productivity. Problem-Solver: Resourceful in handling unexpected situations and resolving issues as they arise.

Dear Candidate, Greetings from Kindle HR Please find a few points that the role demand below: Job brief We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. Responsibilities Act as the point of contact between the director and internal/external clients Handle requests and queries appropriately Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes Produce reports, presentations and briefs Requirements and skills Proven work experience as a Personal Assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality Interested candidates please share your cv across mubashara@kindlehr.in

Roles and Responsibilities Provide administrative support to senior executives, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Handle travel arrangements, including booking flights, hotels, and transportation for global clients. Coordinate office operations, including secretarial tasks such as letter drafting and document preparation. Offer personal assistance to the executive team by managing their schedules, emails, and phone calls. Desired Candidate Profile 2-6 years of experience as an Executive Assistant or Virtual Assistant supporting senior executives in a BPO/Call Centre environment. Proficiency in calendar management software (e.g., Google Calendar) and ability to learn new systems quickly. Excellent communication skills with the ability to work effectively with diverse stakeholders at all levels. Strong organizational skills with attention to detail and excellent time management abilities.