20 Secretarial Jobs

As a high-level executive assistant, you will provide secretarial and administrative support to one or more executives within the organization. This role requires a high level of discretion, confidentiality, strong technical and business vocabulary, as well as a detailed understanding of the organization's operations, procedures, and personnel. Your responsibilities will include managing the executive's schedules, coordinating travel arrangements to optimize their time, and compiling, verifying, and analyzing information for the creation of various documents such as memos, letters, reports, speeches, presentations, and news releases. You will also play a key role in facilitating effective communication between the executive and colleagues, as well as external parties like media, customers, and the public. Maintaining the security and confidentiality of the executive's records and files will be crucial, along with monitoring and approving standard expenditures to ensure adherence to established budgets. Your role will involve tasks that require independent judgment and discretion, such as preparing documents, screening incoming correspondence, arranging meetings, and attending to various administrative duties. Additionally, you will be responsible for developing, implementing, and managing advanced analytics systems using tools like Power BI, Excel, and PowerPoint. This will involve acquiring data from primary and secondary sources, analyzing data using statistical techniques, identifying trends, and creating reports based on data analysis and visualization. Collaboration with managers and users to gather requirements, provide updates, and build relationships is also a key aspect of this role. To qualify for this position, you should have a B.E. or B.Com degree (MBA or PGDM would be advantageous) along with 4 to 6 years of relevant experience. Expertise in secretarial work, office assistance, advanced MS Excel skills, and strong presentation abilities are essential for success in this role.,

Role & responsibilities The candidate must be from a Listed Company having 15 to 18 years experience in the following : Handling all Secretarial matters including Managing all activities of Board, Committee & General Meetings including preparation of Notice, Agenda, drafting of resolution. Co-ordination with Independent Directors for Meetings related matters. Compliance with Companies Act, SEBI Guidelines, Listing Agreements and other laws Correspondence with Shareholders & other concerning various Investors grievances related matters. Handling matters relating to Bonus Issue, Listing and Delisting of Shares and necessary formalities in connection therewith. Handling Merger, Demerger of Companies Compliances of Corporate Governance. Attending investors grievances at various legal forums Managing of Dividend Distributions Coordination with the Stock Exchange, Depository, Registrar etc. Preferred candidate profile Must be a qualified Company Secretary with at least 15-18 years of relevant experience. Must have at least 5 years of experience working with a publicly listed company. Age Limit : 40-45years Max Location : Kolkata Perks and benefits : INR 30-40 l salary

As a member of our Administration, Facilities & Secretarial department at Hitachi Energy in Bengaluru, Karnataka, India, you will have the opportunity to join a diverse and collaborative team. Hitachi Energy is a global technology leader dedicated to advancing a sustainable energy future for all. Join us in our mission by applying for this full-time position today.,

You will be part of M/s. KNP Advisors LLP, a Corporate Consultants firm that specializes in providing Accounting, GST, Auditing, Secretarial, Legal, and Compliance Services to corporates. We are currently seeking CS and CA Management Interns/Articles/Trainees, as well as Executive Assistants who can be Graduates/Non Graduates/Under Graduates. As a part of our team, you will be offered remuneration that is commensurate with the market standards and based on your skills and qualifications. The location of the job will be Rajpur Road, Dehradun. If you are interested in joining us, please feel free to contact us at 9313340776 or 9818408887. You can also email your resume to knpadvisorsllp@gmail.com. We look forward to having you as a valuable member of our team at M/s. KNP Advisors LLP.,

Greetings from BVR People Consulting!! We are Hiring for Sr. Executive - Secretarial Position: Secretarial Designation: Sr. Executive Division: Food Industry Reporting: Head CS Qualification: ACS / Semi qualification Years of Experience: 3 to 5 Years CTC: 8 LPA (Current CTC not more than 3 to 7 Lacs). Job Locations: Hyderabad No. of Positions: 1 Role & responsibilities Must Have Skills: Legal & Compliance Assisting in E filing of norms Assisting in Incorporation of companies (Public & Private Ltd) Assisting in preparation of Notices, Agenda, and Directories report for client companies Preparation of Annual Filing companies documents, Notices, directories report, Annual report for client companies Assisting in ensuring all applicable and statutory compliances including updating of statutory documents, registers, and also facilitate audit requirements Interested Candidates should forward their resume to ganapathi@bvrpc.com and also Your Current CTC, Excepted CTC and Notice period.

Role & responsibilities Review, vet, and provide inputs on various agreements such as vendor contracts, rental agreements, NDAs, licensing, and partnership agreements. Coordinate with internal and external auditors for statutory and compliance audits. Maintain compliance tracking tools and databases for accurate and timely reporting. Address and resolve legal queries on a case-by-case basis. Provide administrative and compliance support to ensure smooth functioning of operations. Manage and monitor usage of the Company Seal as per internal policies. Ensure follow-up on decisions and action points. Maintain and update statutory registers and corporate records in compliance with legal requirements. Other Support Manage secretarial compliances with sound knowledge of the Companies Act, 2013, Secretarial Standards, and applicable rules and amendments. Prepare agendas, notices, and supporting documents for Board, Committee, and General meetings Preferred candidate profile Bachelors Degree in Law or a related discipline or CS Intern (preferred). 6 to 8 years of experience in a secretarial or legal function. Strong analytical and legal interpretation skills. Good understanding of corporate governance and secretarial/legal documentation. Experience with compliance tracking systems and data management. Excellent attention to detail and organizational skills. Ability to manage deadlines and work effectively under pressure. Self-motivated, with the ability to work independently and collaboratively. Strong written and verbal communication abilities.

You will be responsible for providing high level secretarial and administrative support to one or more executives within the organization. Your role will require discretion, confidentiality, a strong understanding of technical and business terminology, as well as a detailed knowledge of the organization's operations, procedures, and personnel. Your duties will include managing the executives" schedules, making travel arrangements, compiling and analyzing information for various documents, facilitating communication between the executive and internal/external parties, and ensuring the security of confidential information and records. Additionally, you will be responsible for monitoring expenditures, preparing documents and presentations, screening correspondence, and attending meetings. You will also be involved in developing, implementing, and maintaining analytics systems using tools such as Power Bi, Excel, and Power Point. This will involve acquiring and maintaining data from various sources, analyzing data using statistical techniques, interpreting trends, and creating reports and visualizations. To be successful in this role, you should possess a Bachelor's degree in Engineering or Commerce (MBA or PGDM preferred) and have 4 to 6 years of experience in secretarial or office assistant roles. Proficiency in MS Excel (Advanced) and strong presentation skills are essential for this position.,

You will be joining M/s. KNP Advisors LLP, a Corporate Consultants firm specializing in providing Accounting, GST, Auditing, Secretarial, Legal, and Compliance Services to corporates. We are currently seeking CS and CA Management Interns/Articles/Trainees as well as Executive Assistants, welcoming candidates from various educational backgrounds including graduates, non-graduates, and undergraduates. The remuneration offered will be commensurate with the market standards and based on the merit of the candidates. The office is located at Rajpur Road, Dehradun, providing a convenient and accessible work location. If you are interested in applying for these positions, please reach out to us at 9313340776 or 9818408887. You can also send your resume to knpadvisorsllp@gmail.com. We look forward to welcoming dedicated and enthusiastic individuals to join our team at M/s. KNP Advisors LLP.,

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Executive Director. The ideal candidate will be proficient in Microsoft Excel , MS Teams , and other Microsoft Office tools, with a strong ability to manage schedules, coordinate meetings, and handle confidential information with discretion. Key Responsibilities: Administrative Support: Manage and maintain the ED calendar, appointments, and travel arrangements. Organize internal and external meetings, including logistics, agendas, and minutes. Screen and prioritize emails, calls, and correspondence. Prepare reports, presentations, and documents using MS Office tools. Communication & Coordination: Act as the point of contact between the ED and internal/external stakeholders. Coordinate with departments to ensure timely flow of information and follow-ups. Schedule and manage virtual meetings via MS Teams , including setting up calls, sharing documents, and troubleshooting technical issues. Documentation & Reporting: Maintain organized filing systems (digital and physical). Prepare and analyze data using Microsoft Excel. Draft letters, memos, and other official communications. Project & Task Management: Track progress on key initiatives and ensure deadlines are met. Assist in project coordination and follow-up on action items. Maintain confidentiality and handle sensitive information with integrity. Office & Event Management: Support in organizing corporate events, workshops, and off-site meetings. Manage office supplies and liaise with vendors as needed. Required Skills & Qualifications: Bachelors degree or equivalent. 3+ years of experience as an Executive Assistant or Secretary to senior leadership. Computer Proficiency Excellent written and verbal communication skills. High level of discretion, professionalism, and organizational ability. Ability to multitask and work independently in a fast-paced environment. Presentable and professional Preferred Qualifications: Experience in a corporate or multinational environment. Familiarity with project management tools Knowledge of document management systems.

Position Overview We are seeking a dedicated and organized Personal Secretary to join our dynamic team in Noida . This full-time position offers an annual salary of 8,00,000 and is ideal for individuals with a passion for personal care services and administrative support. The successful candidate will play a crucial role in ensuring the smooth operation of daily activities, providing personal consultation, and managing various secretarial duties. If you are looking to grow your career in a supportive environment, we encourage you to apply. Key Responsibilities Provide comprehensive personal assistance to executives and team members, ensuring efficient workflow. Manage schedules, appointments, and travel arrangements, optimizing time management for the team. Handle correspondence, including emails, phone calls, and other communications, with professionalism and discretion. Assist in the preparation of reports, presentations, and other documents as required. Maintain organized filing systems and ensure that all documents are easily accessible. Coordinate meetings and events, including logistics and materials preparation. Support personal care services and personal management tasks as needed. Perform other secretarial activities and administrative duties as assigned. Qualifications The ideal candidate will possess the following qualifications: 0 to 4 years of relevant work experience in a secretarial or administrative role. Strong secretarial skills, with a keen attention to detail and accuracy. Excellent communication skills, both verbal and written, with the ability to interact effectively with various stakeholders. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. Demonstrated ability to maintain confidentiality and handle sensitive information. Strong organizational skills and a proactive approach to problem-solving. This position operates on a rotating schedule and requires on-site work. If you are a motivated individual looking to contribute to a vibrant team and develop your career, we invite you to apply for the Personal Secretary position today!

Role & responsibilities Managing calendars, making travel arrangements and preparing expense reports. • Organizing and maintain the organizations filling system. • Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations. • Maintain strict confidentially of sensitive information and exercise discretion in all interactions and communications. • Planning appointments and events, Acting as the point of contact between executives and employee / clients. • Draft, review and send communications on behalf of management. • Managing Companys social media platforms and building online presence. • Good communication skills and need to keep in coordination with guests. • Managing Drivers availability and taking interviews for drivers keeping coordination with required Vendors. • keeping coordination with internal staff and daily reporting to management. • handling daily tasks and scheduling weekly meetings • keeping track of meetings on the pan India level and noting Minutes of Meeting. Preferred candidate profile Female candidate ONLY

Responsibilities / Activities Budgetary Assistance Assists the CFO in creating the Budget and collates all inputs for the Budget Conducts variance analysis for deviations from projected Budget to Actual Accounting Operations Directs and supervises all basic accounting activities (e.g. reconciliation, preparation of vouchers journal/Cash/Bank, monitoring creditors and debtors’ control etc.) for HART Coordinates with all departments for issues relating to the accounting purpose taking into consideration all transactions. Ensures correct authorisation of journal vouchers, bank vouchers & cash vouchers. Prepares assets, liabilities and capital account entries of HART by compiling and analyzing account information. Preparation of Schedules, Statements and Annexures, for closing of accounts Assumes overall responsibility for all statutory and regulatory compliances related to accounting of income and expenses of HART Preparation of resolution for AGM/EGM, event-based resolution & filings Prepares costing report and P&L analysis for the month-end closing and ensures timely submission of all internal reports for HOD review. Carries out Reconciliation of all Accounting transactions Supervises all Accounting entries into the System for accurate accounting systems and validations Costing Assists in establishing appropriate governance for cost validation through auditing and benchmarking process. Secretarial Ensure Annual compliance as per the Companies Act, Quarterly/Annual filing etc. Ensure accurate and timely ROC filings TDS Assumes responsibility for timely and accurate filing of tax returns and payment of taxes to ensure that no penal interest is levied due to non-payment of taxes. Interacts with Tax Authority for timely submission of statutory liabilities. Provides necessary information to Income Tax officials to ensure that the organization saves on taxes by presenting legitimate tax and investment data. Prepares grounds for appeal, schedules and other documents against Income Tax assessments; prepares arguments to be presented and attends hearings before the appellate tribunal. Stock Inventory Carries out reconciliation and Verification for all Stock Inventory Preferred candidate profile

Hi, Greetings from Sun Technology Integrators!! This is regarding a job opening with Sun Technology Integrators, Bangalore. Please find below the job description for your reference. Kindly let me know your interest and share your updated CV to [HIDDEN TEXT] ASAP. Please let me know, if any of your friends are looking for a job change. Kindly share the references. Please Note: WFO-Work From Office (No hybrid or Work From Home) Shift: 6:30 PM to 3:30 AM (5 days working Work from Office) Both side free Cab with Dinner facility Mode of Interview: In-Person Only Rounds: 2 (Manager Round & CEO Round) Executive Secretary Responsibilities Understanding the daily/weekly/monthly/Quarterly/yearly priorities from the CEO's angle, and work accordingly (ask the CEO and plan work from time to time, if required) To the extent possible try to reduce CEOs work, which can be done by you like preparation of documents, PPTs, calls etc. Manage schedule of CEO Try to reduce CEOs administrative work and help the CEO to save his time, to the extent possible Draft, review and send minutes of meeting and communications on behalf of CEO Ensure 100% accuracy in the work done by you Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Answer and respond to phone calls, communicate messages and information to the CEO when he is in India office. Reminding and updating CEOs schedules on a day-to-day basis. Maintain various records and documents for CEO Attending to all assigned tasks Making a to-do-list for the next day before leaving the office on any day & ensuring that top-priority tasks are completed as required Executive Secretary Skills and Qualifications Bachelor Degree in any discipline 3 10 years with relevant experience Excellent written and verbal communication skills Time-management skills Ability to pay attention to detail Organization skills Ability to multitask Ability to follow up with internal & external people to complete all tasks on time Basic understanding of frequently used computer software and programs, such as Microsoft Office Interpersonal skills Thanks and Regards,Nandini S | Sr.Technical Recruiter Sun Technology Integrators Pvt. Ltd. [HIDDEN TEXT] www.suntechnologies.com

Job Description: Company Secretary (Legal Officer) CORPORATE TITLE: Associate DEPARTMENT: Corporate Solutions LOCATION: Pune/bangalore Shift time-1 to 10 PM (UK Jurisdiction) As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. sibilities

Apex Group is looking for a Senior Associate, and the role comes with an attractive salary and benefits package, including the chance to join a thriving company. As a Senior Associate, you will be expected to collaborate with other COSEC Team members, assist and support in providing administrative, compliance and regulatory services of overseas client companies per applicable policies and procedures, regulatory requirements, service levels and company standards. In your first few weeks in this Senior Associate role, you can expect to: Handle corporate and legal compliances as per jurisdiction in which client companies are located Handle compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction, including scheduling of meetings, preparing agendas and compiling board packs and circulation of the same to directors Attend board meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman Update and renew all regulatory documents of the client companies, including statutory registers, returns, registrations, licenses, certificates, insurance, etc To apply for this Senior Associate role, you will need excellent drafting skills, including drafting of agendas, resolutions, minutes, reports, agreements, etc. You will also require the following: The ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients Excellent work ethic Adapting and flexible approach towards learning new systems and operational procedures Experience in handling compliances under Anti-Money Laundering Regulations would be an advantage As a vital member of our team and in return for your expertise, inclusive approach and commitment, we'll provide a favourable salary and the chance to join a passionate and welcoming team. Benefits As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs. To apply for this inclusive and collaborative full-time Senior Associate job in Bengaluru, please contact Apex Group today. We'd love to help you get your next role and enable you to fulfil your professional ambitions. Apex Group Ltd ("Apex" or "the Group"), established in Bermuda in 2003, is a global financial services provider. With over 80 offices worldwide and 12,000 employees in 38 countries, Apex delivers an expansive range of services to asset managers, financial institutions, private clients, and family offices. Apex's purpose is to be more than just a financial services provider. The Group is committed to driving positive change to address three core areas: the environment and climate change, women's empowerment and economic independence, and education and social mobility. Life at Apex isn't just about the work you do. It's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today, and the more we grow, the more important that becomes. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take short-term or permanent relocation options.

CORPORATE TITLE: Associate / Senior Associate /AVP DEPARTMENT: Corporate Solutions Region: Europe/Middle East/APAC/MRU/India. As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: • Understanding corporate and legal compliances as per jurisdiction in which client companies are located. • Handling compliances and documentation under the applicable anti-money laundering regulations. • Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. • Handling compliances relating to annual meetings of overseas client companies. • Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. • Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same.

1. Compliance with the requirements of the Companies Act, SEBI Regulations, Guidelines, Circulars and SCRA. 2. Prepare Agenda of Board, Committee, Shareholders Meetings. 3. Coordinate with all concerned department and collecting, vetting and formatting all necessary information required for Board. 4. Drafting Agenda for various meetings, filing all necessary forms with Statutory Authorities (MCA, SEBI and Stock Exchanges etc.) 5. Liaoning with Govt. Dept., Regulatory Authorities & External Agencies Including ROC, SEBI.

Role & responsibilities Manage secretarial compliances with sound knowledge of the Companies Act, 2013, Secretarial Standards, and applicable rules and amendments. Prepare agendas, notices, and supporting documents for Board, Committee, and General Meetings; ensure follow-up on decisions and action points. Maintain and update statutory registers and corporate records in compliance with legal requirements. Review, vet, and provide inputs on various agreements such as vendor contracts, rental agreements, NDAs, licensing, and partnership agreements. Coordinate with internal and external auditors for statutory and compliance audits. Maintain compliance tracking tools and databases for accurate and timely reporting. Address and resolve secretarial/legal queries on a case-by-case basis. Provide administrative and compliance support to ensure smooth functioning of secretarial operations. Manage and monitor usage of the Company Seal as per internal policies. Preferred candidate profile CS Inter or Bachelors Degree in Law or a related discipline (preferred). 12 years of experience in a secretarial or legal function. Strong analytical and legal interpretation skills. Good understanding of corporate governance and secretarial/legal documentation. Experience with compliance tracking systems and data management. Excellent attention to detail and organizational skills. Ability to manage deadlines and work effectively under pressure. Self-motivated, with the ability to work independently and collaboratively. Strong written and verbal communication abilities.

Role & responsibilities Preparation of agenda, notices and minutes for board / committee / shareholders etc., and related secretarial activities Co-ordinating on matters relating to conduct of board, committee and shareholders meeting Preparation and filing of e-forms with MCA, submission of reports / returns / forms to Reserve Bank of India Preparation and filing of reports with stock exchanges under SEBI regulations Keep abreast of statutory / regulatory amendments and prepare materials for management presentations and discussions. Provide support in audit and certification assignments Support secretarial compliances in coordination with the RTA towards share registry activities Maintain secretarial records to ensure they are accurate and up to date Desired candidate profile PC/IT skills - MS Office with advanced skills in PowerPoint, Word, Excel / Filings in XBRL formats Verbal and written communication abilities, including drafting and attention to details Organisational, time management and prioritisation skills Some flexibility on working hours will be required to meet timelines

Key Responsibilities: Calendar Management: Coordinate and manage executives' schedules, including arranging meetings, appointments, and travel itineraries. Communication: Serve as the primary point of contact for the executives, managing emails, phone calls, and other correspondence. Administrative Support: Prepare documents, reports, and presentations for meetings. Handle expense reports, invoices, and other administrative tasks as needed. Information Management: Organize and maintain files, records, and databases. Ensure information is easily accessible and up-to-date. Meeting Coordination: Schedule and coordinate meetings, conferences, and events. Prepare agendas, take minutes, and follow up on action items. Travel Arrangements: Arrange travel logistics, including flights, accommodations, and transportation, ensuring smooth travel experiences for executives. Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors. Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times. Problem Solving: Anticipate and address issues proactively. Handle any challenges or unexpected situations that may arise. Check-in management Making of PPT Social media handling Bachelor's degree preferred. Proven experience as an executive assistant or similar role, preferably supporting C-level executives. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software. Attention to detail and accuracy in all work. Ability to maintain confidentiality and exercise discretion. Adaptability and flexibility in a fast-paced environment. Professionalism and a positive attitude. Problem-solving skills and the ability to handle challenges with grace and composure. _