1419 Secretarial Activities Jobs - Page 2

Responsibilities: Provide administrative support with secretarial activities. Coordinate meetings & travel arrangements. Schedule appointments & manage calendar. Prepare reports, correspondence & presentations.

Role & responsibilities The role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Provide administrative support to enhance efficiency and productivity. Manage calendar, including scheduling meetings, appointments, and travel arrangements. Coordinate meetings, minute-taking, reports and follow-ups for internal and external stakeholders. Track deadlines, follow up on action items, and ensure timely completion of tasks. Handle confidential information with discretion and professionalism. Anticipate needs before they ariseand act on them before being asked. Assist with budgeting, invoicing, and expense tracking. Preferred candidate profile Minimum 3+ years of executive support experience. Excellent communication, organization, and time management skills. High proficiency in Microsoft Office. Strong written and verbal communication skills. Excellent time management and multitasking abilities. High level of professionalism and ability to interact with all levels of an organization. If interested please mail your resume to prajakta.agarkar@kohinoorpune.com or watsaap to 8983079769

Prepare the daily / weekly / fortnightly meeting schedule Calendar management Capture and prepare the MoM's of all the meetings Follow-up of the outcome of meeting with the concerned Maintain the general filing system and file all the internal and external correspondence Assist in the planning and preparation of meetings, conferences and Conference telephone calls Direct the visitors to the appropriate office / staff member Maintain an adequate inventory of office supplies / Stationary Respond to the internal or external inquiries / Communication Preparing and maintain confidential documents Make travel arrangements for as and when required Any other responsibilities assigned from time to time Coordinate with all the departments for all follow-ups or reports Mandatory experience in education industry Desired Skills: Should be good in written and verbal communication Should have good interpersonal skills Should know south Indian languages preferably Kannada, Telugu Should be flexible to work in any given situation / time Should have good experience on MS Office package, Excel, PPT, MS Word. Should be able to work on financial work sheets Should be able to work with Auditors 5 to 7 years of experience in EA role Any PG degree from a reputed institution.

Position: Secretary to the CEO Experience: 8 to 10 Years Location: Bangalore (Work from Office) Industry: Software Product / IT Employment Type: Permanent/Fulltime Gender Preference: Male candidates from Software industry only preferred Company Overview: Cross Identity (www.crossidentity.com ) is a leading provider of Identity and Access Management (IAM) solutions for small, medium, and mid-market organizations. Our solution empowers organizations to manage user access and authorization across all their systems, applications, and devices while maintaining the highest standards of security and compliance. We are dedicated to helping our customers achieve their digital transformation goals, and our innovative solutions have earned us a reputation as a trusted brand in the IAM space. About the Role: We are seeking a dynamic, highly organized, and tech-savvy Secretary to the CEO who has prior experience working with C-level executives, preferably in software product companies. The ideal candidate will be the right hand to our CEO, managing communications, schedules, key initiatives, and acting as a bridge between the CEO and internal/external stakeholders, including high-value customers and partners. Key Responsibilities: Manage CEOs calendar, meetings, travel, and day-to-day schedules with impeccable attention to detail. Coordinate internal and external communications on behalf of the CEO, including high-priority client and partner interactions. Prepare and review emails, reports, presentations, MoMs, and other business documents. Act as a liaison between the CEO and departments, ensuring efficient flow of information. Assist in tracking strategic tasks and business initiatives, following up as necessary. Organize and support leadership meetings, customer visits, and special events. Maintain confidentiality and handle sensitive information with discretion. Keep the CEO updated on key priorities, pending tasks, and business deadlines. Use digital tools, productivity platforms, and collaboration suites efficiently (e.g., Google Workspace, MS Office 365, Slack, Notion, Trello, Zoom, CRM tools, etc.). Required Qualifications 8 to 10 years of relevant experience as an Executive Assistant or Secretary to C-level leaders, preferably in software product companies. Bachelor's degree in any discipline preferably management; additional certifications in administration or business communication is a plus. Proven ability to handle multiple priorities in a fast-paced, tech-driven environment. High level of agility, proactiveness, and problem-solving skills. Tech-savvy with strong knowledge of digital productivity tools and enterprise communication platforms. Excellent written and verbal communication skills in English. Strong interpersonal skills and ability to represent the CEO in professional settings. Preferred Attributes Prior experience interacting with global clients and senior stakeholders. Exposure to SaaS or B2B enterprise product environments. Ability to manage complex schedules across multiple time zones. A calm, composed, and positive demeanor even under pressure.

Dear Candidates, We have an excellent job opportunity to work with our esteemed client for Gurgaon location. Pls find the JD below for your reference. Role & responsibilities • Managing CXO office correspondence and phone calls. Maintaining calendars of CXO on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents. Organizing events and conferences to provide administrative and logistical support. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level, Supplies management. Strong on Excel and making presentations. Preferred candidate profile Warm regards Richa Sharma

Responsibilities: * Manage schedule & prioritize tasks * Coordinate meetings & events * Provide administrative support * Maintain confidentiality at all times * Arrange travel & oversee logistics Food allowance

Right Horizond Advisory is looking for Executive Assistant to join our dynamic team and embark on a rewarding career journey Providing administrative support to executives such as scheduling meetings, managing calendars, arranging travel, and handling phone calls and emails Preparing and editing correspondence, reports, and presentations Conducting research and providing analysis for various projects Managing projects and timelines and ensuring deadlines are met Coordinating with other departments and stakeholders on behalf of the executive Handling confidential information and maintaining strict confidentiality protocols Acting as the first point of contact for the executive and representing them in a professional manner Providing support in organizing events and meetings Managing expenses and maintaining financial records Supervising and managing other administrative staff Proficient in Microsoft Office applications Excellent communication and organizational skills

Handling Calendar management Travel Arrangement- Domestic and International, Visa Processing, Forex etc Time Sheet Management Expense Sheet Management Required Candidate profile Having 15 years of secretarial experience Good Inter- personal skills Experience in MS- Outlook Graduation degree is must

6Days working Need Married Female Candidate MOM, Meetings, Ticket Booking Creative & Innovative Advance Excel, Google sheet Passionate about team alignment Follow ups, Client Coordination Administration, Office Coordination Calendar Management

About the Department The corporate finance department in the company handles all the financial and investment decisions. It primarily focuses on maximizing shareholder value through long-term and short-term financial planning and the implementation of various strategies. It aims to maximize the value of a business through the planning and execution of resources. The Role & Responsibilities The Company Secretary & Governance Officer will be responsible for ensuring corporate governance compliance, statutory reporting, and supporting board and committee functions across the US, Singapore, and India. This role will ensure adherence to regulatory requirements, manage board meetings, and facilitate communication between the company and stakeholders, including regulators and investors Key Role Deliverables Ensure compliance with corporate laws and regulations in US (SEC, SOX), Singapore (ACRA, MAS), and India (Companies Act, SEBI, FEMA, RBI) Maintain and update corporate records, including shareholder registers, director appointments, and statutory filings Draft and implement corporate governance policies in line with global best practices Advise the Board and senior management on governance-related matters Organize and facilitate Board Meetings, Annual General Meetings (AGMs), and Committee Meetings (Audit, Risk, Nomination & Remuneration, CSR) Draft agendas, minutes, resolutions, and ensure timely circulation of board papers Ensure compliance with board composition requirements, including independent directors and regulatory disclosures Work with consultants to file annual returns, financial statements, and compliance reports with regulators in the US (SEC, IRS), Singapore (ACRA, MAS), and India (MCA, SEBI, RBI) Handle statutory reporting for cross-border investments, mergers, acquisitions, and restructuring. Ensure compliance with taxation, foreign exchange laws (FEMA, FDI regulations), and labor laws as applicable Coordinate with internal and external auditors for corporate governance and statutory audits Liaise with regulators, stock exchanges, institutional investors, and legal advisors Ensure smooth communication between the Board, shareholders, and government authorities. Oversee the companys compliance with ESG (Environmental, Social, and Governance) reporting requirements Provide legal support on M&A transactions, regulatory approvals, and dispute resolutions Prerequisites Strong understanding of corporate laws across multiple jurisdictions Knowledge of SOX, SEC filing requirements, and corporate governance laws Excellent drafting, communication, and stakeholder management skills. Ability to handle board-level governance and statutory compliance independently Excellent analytical, problem-solving, and communication skills. Good written & oral communication skills Relationship Management with cross functions Proactive and entrepreneurial traits; and a willingness to grow and learn on daily basis Good interpersonal skills Manager Corporate Finance (Secretarial) Experience 5+ years in corporate secretarial, governance, or compliance roles in a multinational or listed company with Some exposure of International subsidiaries and compliances Education CS, LLB, listed entity experience is a must (ITES, BFSI) Compensation The compensation structure will be as per industry standard

We are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our Growth! Location: Marol, Andheri Job Type: Full Time Experience : 3 yrs - 5 yrs Looking for an Immediate Joiner Key Responsibilities: Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and professionalism. Serve as the primary point of contact for internal and external stakeholders, handling inquiries, correspondence, and requests in a timely and professional manner. Oversee office operations, including procurement of supplies, equipment maintenance, and vendor management. Maintain office efficiency by implementing and improving administrative procedures and systems. Manage administrative tasks such as expense tracking, budget monitoring, and invoice processing. Manage the day-to-day operations of facilities, including building maintenance, repairs, and security. Assist in the coordination and execution of special projects, events, and initiatives as assigned by executives. Collaborate with cross-functional teams to ensure project timelines and deliverables are met. Oversee day-to-day administrative operations, including managing office supplies, equipment, and facilities. Qualifications: Bachelor's degree in Business Administration, Management, or related field preferred. Proven experience in an executive assistant or administrative role Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, with a keen attention to detail. Proficiency in office software applications (e.g., Microsoft Office suite, Google Workspace). Ability to maintain confidentiality and exercise discretion when handling sensitive information. Flexibility and adaptability to work in a fast-paced environment with changing priorities. "Please note: This position is considered mid-level. Candidates with more than 6 years of experience are kindly requested not to apply." Interested candidates send your CV to hr@icpartnersindia.com

The candidate will provide high-level administrative support to the Director, ensuring organization and time management efficiency. The role involves liaising with internal and external stakeholders, managing schedules, and handling confidential information with discretion. Key responsibilities include managing the Director's calendar, coordinating meetings, preparing documentation, overseeing projects, arranging travel, and supporting administrative functions. Requirements Bachelor's degree (Preferred). 2+ years of total work experience (Preferred). 1+ year of experience as a Personal Assistant (Preferred). Fluency in Gujarati (Preferred). Strong calendar and schedule management skills. Excellent communication and organizational abilities. Ability to handle confidential information with discretion. Experience in preparing reports, presentations, and meeting documentation. Proficiency in managing travel arrangements and project coordination.

Responsibilities: Maintain confidentiality at all times Coordinate meetings & travel arrangements Manage calendar, schedule appointments & events Prepare correspondence, reports & presentations Over time allowance Sales incentives

As a trusted assistant to the Director your responsibilities will include managing phone calls WhatsApp, and scheduling appointments. Your excellent organizational skills and ability to multitask will ensure seamless support for sales and operation.

Shaflya Infra seeking a qualified and experienced COMPANY SECRETARY to ensure that the company complies with statutory and regulatory requirements and maintains high standards of corporate governance. The ideal candidate will serve as the primary point of contact between the company and its shareholders, regulators, and board members. Roles and Responsibilities: Ensure compliance with Companies Act and other statutory obligations. Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs). Take minutes, draft resolutions, and lodge required forms and annual returns with the relevant authorities. Maintain statutory books, including registers of members, directors, and secretaries. Advise the board on corporate governance matters and support the development of corporate strategies. Coordinate with external regulators and advisers, such as lawyers and auditors. Handle all company filings, including annual reports, secretarial records, and shareholder communications. Task or suggestion as required by Chartered Accountant or management members. Support mergers, acquisitions, and restructuring processes from a legal and compliance standpoint. Requirements: Qualified Company Secretary with membership of ICSI. Freshers or 0-4 years of relevant post-qualification experience. Strong knowledge of corporate laws, SEBI regulations, SEZ Compliances, FEMA, and listing agreements. Excellent drafting, communication, and interpersonal skills. Ability to handle confidential information with discretion. Interested candidate may share their updated CV on career.shafalyainfra@gmail.com or can visit https://shafalyainfra.com/career/.

Responsibilities: * Coordinate meetings & events * Manage executive schedule & communications * Ensure confidentiality at all times * Oversee secretarial operations * Arrange travel & fix appointments Annual bonus

The Assistant Manager will be part of the global Compliance Function within the Legal Department and will work on compliance related matters and initiatives for the Company, including the development, implementation and monitoring of a company-wide corporate compliance program. His/her key responsibilities are to assist in: - the implementation and periodic review of the Companys policies and procedures, specifically those related to ethics, anti-corruption, sanctions and data privacy; - the design, maintenance, and improvement of training programs relating to the Companys policies and procedures as well as training employees and third parties in respect of other applicable laws and regulations; - the Companys current data privacy initiatives which include conducting data protection impact assessments, review of data processing agreements and providing advice to internal stakeholders from applicable privacy laws standpoint; - conducting anti-corruption due diligence of third party intermediaries; - review and advise on transactions from sanctions laws standpoint; - conducting risk assessments for the Company in key compliance risk areas of the Companys business and operations; - other related duties as assigned from time-time.

Responsibilities: * Manage client relationships through secretarial activities, payment follow-ups & complaint management. * Coordinate travel arrangements for team members. Annual bonus Provident fund Employee state insurance Gratuity Leave encashment Mobile bill reimbursements Maternity leaves Paternity leaves Job/soft skill training Prevention of sexual harrassment policy

Calendar & Scheduling Communication Handling Meeting Coordination Travel Management Document Management Office & Admin Support Project Assistance Expense Tracking Stakeholder Coordination Confidentiality & Discretion

• Assist in daily operations and ensure smooth workflow • Coordinate deliveries, track shipments, and dispatch orders on time. • Manage inventory and reorder raw materials. • Play a key role in keeping the company running smoothly every day.

About the Role: Were seeking a bright, articulate, and highly organized Personal Secretary to support our leadership team. This is a perfect opportunity for a fresher or early-career professional eager to step into a fast-paced corporate environment. Key Responsibilities: • Manage calendars, meetings, and travel with precision • Draft, screen, and handle professional communications • Organize files, records, and confidential documents • Liaise with internal teams and external partners • Prepare reports, briefs, and presentations as needed • Maintain utmost discretion and professionalism. You Are: • A graduate with excellent communication and coordination skills • Polished, presentable, and detail-focused • Proficient in MS Office & email correspondence • Discreet, proactive, and always one step ahead What youll Gain: • Exposure to executive-level operations • Skill-building in corporate communication and time management • A pathway for long-term professional growth Ready to support leadership at the front lines of business? Apply now and make your mark. Send your resume to hr@phantom-fx.com

Key Responsibilities Manage complex and dynamic executive calendars, including scheduling meetings, coordinating travel arrangements, and prioritizing appointments Serve as primary point of contact for internal and external stakeholders engaging with executive leadership Prepare and edit correspondence, presentations, reports, and other documents Plan and coordinate meetings, events, and conferences including agenda preparation, logistics, and follow-up Handle confidential and sensitive information with appropriate discretion Coordinate and prioritize incoming requests and communications Support special projects and initiatives as needed Maintain organized filing systems for easy document retrieval

• Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. Qualifications: • Bachelor's degree • Proven experience as a Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. Kindly Share Updated Resume at t.globalzonehr@gmail.com

Coordinate arrangements,meetings,conferences Event Planning Prepare reports,Presentations Calendar management Travel arrangements - booking tickets VISA processing Proficiency in word, excel, PPT, Outlook Language - Kannada, English & Hindi

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support the Principal Designer of our dynamic interior design firm. The PA will handle administrative, scheduling, and personal tasks, helping streamline daily operations and ensuring the Principal Designer can focus on design and client engagements.