1419 Secretarial Activities Jobs - Page 3

Title : Analyst - Legal & Compliance (working for European Client company) Reports to : Team Manager Legal & Compliance Profile : You have at least 2 - 3 years experience in the legal/secretarial department of any organisation or have worked in a law firm. You are willing and looking to consolidate and grow your skills and talents in the long term with a company that works in a strong team and results-based environment. You speak English fluently. Responsibilities: Manage the legal, secretarial, and corporate requirements for approximately 100-150 entities across Europe within the Real Estate Industry. Organize board meetings, prepare board minutes, and oversee their execution. Coordinate with service providers for board meetings of non-Luxembourg-based entities and review the minutes for accuracy. Review project structure charts (SC) and provide updates on any changes during the quarter. Draft loan agreements and shareholder resolutions for contributions, approval of financial statements, review legal documents from external parties, and ensure their accuracy. Oversee restructuring and financing activities in collaboration with internal teams and external advisors. Maintain and update the company database/repository and assist with virtual archiving processes. Act as the corporate officer of the entities assigned post the acquisition, managing their corporate lifecycle until the entities are disposed of or sold. Collaborate with cross-European, UK, and internal management teams, as well as service providers and advisors, to ensure efficient corporate governance for all projects and entities. Liaise with finance, tax, acquisition, and disposal teams for day-to-day operations and to incorporate advice into legal documentation. Other skills: Ability to work independently as well as be a team player; Able to take direction and ask questions; Strong organizational skills; Eye for detail; Resourcefulness; Excellent communication skills; Fluent English, any other language will be an advantage (especially German, French or Spanish); Total proficiency with MS Office standard applications; Experience working with and maintaining strong professional rapport with lawyers, auditors, notaries, service providers. Support process by managing transactions as per required quality standards Fielding all incoming help requests from clients via telephone and/or emails in a courteous manner Document all pertinent end user identification information, including name, department, contact information and nature of problem or issue Update own availability in the RAVE system to ensure productivity of the process Record, track, and document all queries received, problem-solving steps taken and total successful and unsuccessful resolutions Follow standard processes and procedures to resolve all client queries Resolve client queries as per the SLAs defined in the contract Access and maintain internal knowledge bases, resources and frequently asked questions to aid in and provide effective problem resolution to clients Identify and learn appropriate product details to facilitate better client interaction and troubleshooting Document and analyze call logs to spot most occurring trends to prevent future problems Maintain and update self-help documents for customers to speed up resolution time Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution Ensure all product information and disclosures are given to clients before and after the call/email requests Avoids legal challenges by complying with service agreements Deliver excellent customer service through effective diagnosis and troubleshooting of client queries Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions Assist clients with navigating around product menus and facilitate better understanding of product features Troubleshoot all client queries in a user-friendly, courteous and professional manner Maintain logs and records of all customer queries as per the standard procedures and guidelines Accurately process and record all incoming call and email using the designated tracking software Offer alternative solutions to clients (where appropriate) with the objective of retaining customers and clients business Organize ideas and effectively communicate oral messages appropriate to listeners and situations Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contractSLAs Build capability to ensure operational excellence and maintain superior customer service levels of the existing account/client Undertake product trainings to stay current with product features, changes and updates Enroll in product specific and any other trainings per client requirements/recommendations Partner with team leaders to brainstorm and identify training themes and learning issues to better serve the client Update job knowledge by participating in self learning opportunities and maintaining personal networks

We are looking for an exceptional individual to step into the role of Personal Secretary cum Business Development acting as a critical right-hand partner to the CEO.Open to extensive travel across India to support the CEO and business development. Health insurance Provident fund

We are a reputed Company Secretarial and Legal Consultancy firm based in Vashi, offering end-to-end corporate compliance, legal advisory, and secretarial services to a broad spectrum of clients including startups, SMEs, and listed entities.

Company secretary / Legal - Limited Company CS qualified with 3 -6 yrs exp in NSE/ BS listed company salary 8-10lpa Age max 32yrs location Kolkata Send your resume via WhatsApp: 8013014471 Ideaspot Consultant / Kolkata

Position: Executive Assistant To CEO Manage CEO's calendar and set up meetings Make travel and accommodation arrangements Day Shift Note - only female candidates required Package up to 6LPA Location - Noida Contact HR - 9899487873

Key Responsibilities: 1. Handling entire Corporate Law matters of all Group Companies. 2. Ensuring compliance of all required statutory provisions. 3. Ensuring compliance with legal and governance mechanism. 4. Drafting and vetting of Contract, Agreements. 5. Providing Legal opinion, guidance and support to other departments. 6. Handling Legal cases with advocates for the Company. 7. Monitoring the required changes in legislation and regulatory management.

NIGHT SHIFT - MALE APPLICANT Excellent Communication Skills Assisting CEO Calendaring Travel Management Stakeholder Management Business Communication, documentation & Presentation Assisting both IT & Transportation related tasks.

Companies Act, SEBI, FEMA, and other applicable corporate laws and regulations, Manage secretarial and regulatory records, including ROC filings and statutory registers, agendas, prepare minutes of Board and General Meetings, ensure documentation Required Candidate profile Qualified Company Secretary (CS) from ICSI 3–5 years Strong knowledge of Companies Act, SEBI regulations, FEMA, and other compliance frameworks Excellent communication, drafting, and organizational

Role & responsibilities - -Collecting Data from sister companies and should prepare data - Research on new projects -Handling stakeholders -Calendar management - Should handled administrative task -Should draft reports Preferred candidate profile -Preferred females who can communicate to different companies which involves travelling (not regularly, when needed )

Roles and Responsibilities: Managing Correspondence: Drafting, reviewing, and distributing emails, letters, and other forms of communication. Scheduling: Organizing meetings, appointments. Filing and Record Keeping: Maintaining organized files, records, and databases, both physical and digital. Legal Document Preparation: Typing, formatting, and producing reports, presentations, and other documents. Office Management: M anaging office equipment. Communication and Interpersonal Skills: Answering Phones and Directing Calls: Serving as the first point of contact for incoming communications. Greeting Visitors: Welcoming guests and directing them to the appropriate individuals or departments. Maintaining Confidentiality: Handling sensitive information with discretion and professionalism. Communication with Internal and External Stakeholders: Interacting with colleagues, clients, and other relevant parties.

Key Responsibilities: Job Description - Business Partner EA To provide high-level administrative & organizational support to include the following: Calendar & Scheduling Management: • Schedule Meetings- Navigate scheduling challenges across teams & locations and organize meetings for internal as well as external stakeholders. • Presentations- Prepare presentations, agenda & minutes. Circulate relevant information to all stakeholders pre & post meeting in a timely manner. • Calendar Management-Manage complex calendars for executives at a senior level. • Travel Arrangement- Prepare detailed travel itineraries (for all executives at a senior level) as needed. Ensure various modes of transportation & accommodation have been booked + relevant travel documents + information shared with the person traveling. • Reimbursement management: Collect relevant documentation and proofs of expenses incurred during travel as well as during events planned. Ensure reimbursement is processed both for vendors and internal employees in a timely manner. Accurate records to be maintained for all transactions. Communication Management: • Act as a primary point of contact between MD and other employees, clients, vendors etc. • Ensure smooth information flow to enable collaborative working relationships. • Prioritize all communication as needed + recognize potential issues/ flag them off to the core team/MD. • Handle sensitive information with discretion and maintain confidentiality at all times Administrative Reporting & HR Support: • Generate recruitment reports for HR on a weekly basis. • Maintain employee attendance + leave records • Generate accurate reports through internal platforms & present them to leadership as needed. • Schedule interviews in collaboration with HR team. Office & team management: • Ensure seamless functioning across Concept Consilio offices based pan India to enable a well-functioning work environment. • Maintain accurate records of office supplies + equipment across offices and replace as needed. • Identify operational inefficiencies and suggest improvements to enhance team effectiveness and productivity. Desirable Skill Set for the Candidate: • Should have exceptional time management skills with a proclivity to be able to multitask, prioritize tasks and meet deadlines. • Should have strong communication skills (should be able to communicate in a succinct and professional manner across levels / internal + external stakeholders). • Should be proficient in Microsoft Word, Excel, PowerPoint and Outlook. • Should have ability to recognize a potential issue and flag it to MD/core team as needed. • Should be adaptable towards working in a fast-paced & dynamic environment. • Should have strong interpersonal skills and manage relationships with all stakeholders.

Role & responsibilities 1. Secretarial & Administrative Support: - Welcome guests and visitors by greeting them in a professional and courteous manner. - Act as a liaison between the Managing Director and internal departments. - Coordinate with external vendors, partners, and associations. - Manage and maintain the Managing Directors calendar and email account. - Organize inbound emails into appropriate folders, flag urgent correspondence, and print attachments as needed. - Receive, review, and respond to correspondence and emails. - Take dictation and type documents as per the Managing Directors instructions. - Handle confidential assignments and tasks as assigned from time to time. - Analyze various departmental reports, collate data, and prepare summaries for the Managing Director's review. 2. Meeting Coordination & Scheduling: - Coordinate with the Managing Director to schedule daily meetings with HODs, external engagements, and other appointments. - Maintain an active and updated calendar of appointments and meetings. - Ensure meeting agendas and relevant documents are prepared and circulated in advance. - Plan and organize meetings, conferences, and other events. - Prepare meeting agendas and take minutes of meetings, capturing key discussions and action points. - Draft and prepare letters, documents, and communications as instructed by the Managing Director. - Maintain professional communication with internal teams and external stakeholders. 3. Logistics & Hospitality: - Organize domestic and international travel and prepare detailed travel itineraries. - Coordinate with travel agents for flight bookings, hotel accommodations, and transportation arrangements, including airport pick-up and drop-off. 4. Documentation & Office Management: - Maintain accurate records of both physical and electronic correspondence on a regular basis. - Ensure effective office management, including filing of correspondence and maintenance of all documentation. - Coordinate with departments to prepare and compile reports as required by top management. Preferred candidate profile Educational Qualification: - Graduate in any discipline (Bachelors degree required; a degree in Business Administration, Secretarial Practice, or a related field is preferred). - Additional certification in office management, executive assistance, or business communication is an advantage. Experience: - 58 years of proven experience as an Executive Assistant, Personal Secretary, or in a similar administrative role. - Prior experience supporting senior leadership (Managing Director, CEO, etc.) is highly desirable.

Female Personal Secretary required for CEO to provide complete support in day-to-day operations and to be open and comfortable to travel along with him . Roles & responsibilities Independently handling correspondence, Emails, Calls & Calendar Maintaining MIS & preparing Reports Coordinate with Team Members & Clients Travel with CEO to Meetings and Events Preferred candidate profile Excellent communication skills Good knowledge of Computers including Excel Must be open minded and be ready to travel with CEO and manage his persona. requirements Prior experience not mandatory but Candidate should be aware of expectations from Personal Secretary Ability to maintain secrecy and confidentiality

Responsibilities: * Manage executive schedule & prioritize tasks * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Provide administrative support as needed * Prepare reports & presentations Performance bonus Flexi working

Calendar Management: Effectively managing the MDs schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Communication Handling: Acting as a primary point of contact between the MD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the MD. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the MD when necessary. Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the MDs participation. .

About Company Founded in 2011, ReNew, is one of the largest renewable energy companies globally, with a leadership position in India. Listed on Nasdaq under the ticker RNW, ReNew develops, builds, owns, and operates utility-scale wind energy projects, utility-scale solar energy projects, utility-scale firm power projects, and distributed solar energy projects. In addition to being a major independent power producer in India, ReNew is evolving to become an end-to-end decarbonization partner providing solutions in a just and inclusive manner in the areas of clean energy, green hydrogen, value-added energy offerings through digitalisation, storage, and carbon markets that increasingly are integral to addressing climate change. With a total capacity of more than 13.4 GW (including projects in pipeline), ReNew’s solar and wind energy projects are spread across 150+ sites, with a presence spanning 18 states in India, contributing to 1.9 % of India’s power capacity. Consequently, this has helped to avoid 0.5% of India’s total carbon emissions and 1.1% India’s total power sector emissions. In the over 10 years of its operation, ReNew has generated almost 1.3 lakh jobs, directly and indirectly. ReNew has achieved market leadership in the Indian renewable energy industry against the backdrop of the Government of India’s policies to promote growth of this sector. ReNew’s current group of stockholders contains several marquee investors including CPP Investments, Abu Dhabi Investment Authority, Goldman Sachs, GEF SACEF and JERA. Its mission is to play a pivotal role in meeting India’s growing energy needs in an efficient, sustainable, and socially responsible manner. ReNew stands committed to providing clean, safe, affordable, and sustainable energy for all and has been at the forefront of leading climate action in India. Job Description

The position provides administrative and organizational support to facilitate the smooth operation MD's Office. Capable of handling a range of tasks, managing schedules & communications to coordinating projects and handling confidential information.

Responsibilities: * Maintain office supplies inventory & order replacements as needed * Coordinate meetings, schedule appointments & manage calendars * Provide administrative support to team members Assistive technologies Office cab/shuttle Annual bonus Performance bonus Joining bonus Referral bonus Career break/sabbatical Provident fund

Responsibilities: * Coordinate meetings & events * Manage household operations * Schedule appointments & calls * Provide administrative support * Maintain confidentiality Provident fund

We are looking for a discreet, resourceful, and highly efficient Executive Assistant to support a prominent Family Office based in Koregaon Park. This is a key role for someone who thrives in a fast-paced, high-trust environment, and can manage both professional and personal responsibilities with tact, precision, and warmth. Key Responsibilities: • Provide seamless executive and personal support to senior members of the family. • Manage complex schedules, coordinate meetings, and ensure appointments and commitments are efficiently handled. • Arrange and oversee domestic and international travel, including visas, itineraries, and real-time logistics. • Assist in planning and managing private events, family gatherings, and hospitality requirements. • Support the oversight of property-related matters, including vendor coordination, maintenance scheduling, and household staff management. • Maintain confidentiality and handle sensitive personal and business information with the utmost discretion and integrity. • Leverage technology to streamline workflows, manage documents, track expenses, and communicate effectively. • Act as a liaison between the family office, external vendors, service providers, and other stakeholders. • Anticipate needs and take initiative to ensure tasks are completed accurately and on time, often before being asked. Qualifications & Requirements: • Graduate with 5-7 years of experience supporting senior executives or high-net- worth individuals. • Fluent in English and Marathi, both written and spoken. • Highly tech-savvy proficient with productivity tools (Google Workspace/MS Office), digital filing systems, calendars, and communication apps and can use AI to be efficient. • Strong organizational skills with a sharp attention to detail and ability to manage multiple priorities. • Professional, discreet, and emotionally intelligent, with a high degree of trustworthiness. • Hands-on, solution-oriented mindset with a "no task is too small" approach. • Availability and flexibility to support time-sensitive matters, often outside typical working hours.

Purpose of the Job To assist the CEO in Business Planning and Strategy Execution at a Circle Level. Deliverables (Maximum 5-6 key responsibilities) 1. Timely, accurate and error free delivery of any project / activity led from the CEOs office. 2. Ensuring accuracy of all presentation prepared. 3. Capturing key action points from every meeting and ensuring its timely completion. 4. Analyzing daily MAPA reports. 5. Besides these taking up specific projects for improving business efficiency.

Assist senior leadership with scheduling, documentation, coordination, and daily tasks. Maintain confidentiality and ensure smooth office operations in a fast-paced manufacturing setup. Required Candidate profile Graduate with strong communication, MS Office skills, and a proactive attitude. Prior internship or exposure in admin roles is a plus but not mandatory.

Company Law Compliance :- Annual Filing of various companies i.e. AOC-4 and MGT-7. XBRL Filling of various Companies. CSR Compliances. Alteration of Memorandum of Association & Article of Association. Creation/Modification and Satisfaction of Charge. Appointment/Re-appointment/ Resignation of Key Managerial Personnel, Board of Directors, Auditor etc. Right Issue of shares. Drafting of Documents :- Drafting of notice of BM, EGM, and AGM. Drafting of Minutes of BM, EGM, AGM, and Committee Meetings. Drafting of Director Report, Annual Report, and Minutes. Drafting of documents for transfer, transmission and splitting of shares. Drafting of documents for change of name clause, registered office clause and Object clause :- Drafting of documents for appointment of statutory auditor of the company. Drafting of documents for shifting of registered office within same city/town. Other routine corporate agreements. Listing Compliances :- Assistance in Preparation of Quarterly/ Half Yearly/ Annual Compliances under SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. Others :- Maintenance of Statutory Registers. Filling of Various forms DIR-3 KYC, Company Active Inc-22A, DPT-3, SH-7, DIR-12, INC-22, ADT-1, ADT-3, DIR-3, DIR-6 and other e forms. Registration of Digital signature of the Directors. Compliances related to LLP( Incorporation, annual Return, Change in partners, Change in agreement striking off) Liaising with ROC, Bank Officials. Change in name of the company. Filing and conducting online Inspection of Public documents at MCA 21 Portal. Assisted in incorporation of various corporate entity viz; Public Company, Private Companies and Section 8 Company. Assisted in Secretarial Audit of Listed and Unlisted Companies. Assisted in drafting and filling of various application with various authority in respect of Shifting of registered office, rectification of name, extension of AGM, Change in financial year etc. Assisted in general secretarial work viz; Director's Appointment and Resignation, Auditor Appointment and Resignation including Removal, Maintaining Various Statutory Registers, filling form for various resolution with ROC. Attend and prepared scrutinizer report for Annual General Meeting and NCLT convened meeting. Qualification & Experience : Qualified Company Secretary with 3+ years experience as Company Secretary

Responsibilities: * Manage executive schedule & prioritize tasks * Coordinate meetings, prepare agendas & minutes * Ensure confidentiality at all times * Provide administrative support as needed Provident fund

ACS,Statutory Complianc,Filing Statutory DocumentsPreparing & various statutory documents with regulatory authorities like Registrar of Companies (RoC),SEBI & other.Ensuring Compliance with Laws & Regulations,Managing Shareholder Communications.Legal Required Candidate profile Regulatory Advisory.Providing Legal Guidance.Managing Correspondence & Communication.Maintaining Document Retention Policy.Supply Chain Compliance. Product Safety & Liability.Environmental Regulation