32 Schedule Management Jobs

Order entry and change order / schedule management/ Portal updations.Other related administrative and customer service duties as required .Proficiency in Microsoft Office applications, ERP

Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation. Organise and schedule meetings, appointments, and conferences. Handle incoming calls.

Role & responsibilities Lead and manage projects from initiation through to delivery, ensuring that all project objectives are met. Develop detailed project plans, including scope, timelines, budget estimates, resource allocation, and risk management strategies. Coordinate internal and external teams to ensure seamless collaboration and project execution. Monitor project progress, identify potential risks, and implement mitigation strategies to ensure project success. Communicate effectively with stakeholders, providing regular updates on project status, changes, and milestones. Interact with Stakeholders and demonstrate the development of project and work towards closure of the project. Foster a culture of continuous improvement by providing feedback, conducting post-project reviews, and implementing lessons learned. Ensure compliance with industry standards, regulations, and company policies throughout the project lifecycle. Skills and Qualifications: Strong understanding of project management methodologies Excellent communication and interpersonal skills, with the ability to manage stakeholder expectations and build strong relationships. Logically strong to understand stakeholders requirements with documentation skills to articulate the understanding.

Roles and Responsibility Provide administrative support to the CEO, ensuring seamless day-to-day operations. Develop and implement effective filing systems, both physical and digital, for easy access to information. Coordinate travel arrangements, meetings, and appointments with precision and attention to detail. Prepare and edit correspondence, reports, and presentations as required. Maintain confidentiality and handle sensitive information with discretion. Collaborate with other departments to achieve organizational goals and objectives. Job Requirements Proven experience as an Executive Assistant or in a similar role supporting senior executives. Strong knowledge of office management software and tools, including Microsoft Office Suite. Excellent communication, interpersonal, and problem-solving skills. Ability to work independently and as part of a team, demonstrating flexibility and adaptability. Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Proficiency in handling multiple projects simultaneously while maintaining high-quality standards.

Greetings of the day ! Our reputed MNC client is hiring for Admin Executive role: Shift: General Work Mode: Work From Office (5 days working) Cab Facility: 2 way Notice Period: 0-30 days (Plz don't apply if your notice period is more than 30 days) NOTE: 6 months - 1 year contract (Extendable on good performance) Roles & Responsibilities: Manage daily administrative operations, including answering calls, handling correspondence, and managing schedules. Organize and coordinate meetings, conferences, and appointments. Maintain and update company databases and filing systems (physical and digital). Prepare reports, presentations, and correspondence as needed. Manage inventory of office supplies and place orders as necessary. Liaise with internal departments and external vendors. Support HR, finance, or operations teams with documentation, record-keeping, and scheduling. Ensure office cleanliness, maintenance, and compliance with company policies. Handle confidential information with discretion. Warm Regards, Gayatri Kumari Email Id: gayatri@v3staffing.in V3 Staffing Solutions

Support to the EA in managing the Director’s calendar, meetings, communications Assist in scheduling appointments, meetings, travel arrangements. Help prepare reports, presentations, and documents for internal and external use Take minutes Follow-ups Required Candidate profile B’s degree in Business Administration, Management Fresh graduates or up to 1 year of exp in a corporate /administrative role Exceptional verbal,written communication skills Proficiency in MS Office

Role & responsibilities Greet and welcome visitors in a professional and courteous manner. Answer and direct phone calls in a timely and efficient manner. Manage and maintain a clean and organized reception area. Schedule and confirm appointments for clients. Assist with administrative tasks such as data entry and filing. Handle inquiries and provide information to visitors. Coordinate with staff members to ensure smooth operations. Manage incoming and outgoing mail. Skills Excellent communication skills, both written and verbal. Strong interpersonal skills with the ability to interact with a diverse range of people. Exceptional time management skills to prioritize tasks effectively. Strong decision-making abilities to handle various situations confidently. Proficient in Microsoft Office Suite and other office software. Qualifications Minimum of 2 years of experience in a receptionist or administrative role. High school diploma or equivalent. Knowledge of office procedures and basic administrative tasks. Professional appearance and demeanor. If you meet the above requirements and are looking for a challenging opportunity as a Receptionist in Delhi, we would love to hear from you. Please submit your resume and cover letter highlighting your experience and skills.

We are seeking a highly organized, proactive Personal Assistant to provide administrative & personal support, Will be responsible for managing schedules, handling communications, coordinating travel & ensuring the smooth running of daily activities

The Role : As a Project Control Specialist with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc. Development and preparation of the Project schedule in Primavera, ensuring alignment with project milestones, contractual requirements, and timelines. Develop WBS for scheduling and reporting requirements. Effectively engage in scheduled discussions with internal and client stakeholders. Work closely with PCM and Project leadership members in meeting planning scheduling functional delivery targets. Prepare look-ahead schedules, Overdue activities/deliverables, and schedule status reports as per the agreed timelines. Update and review the project schedule critical paths, activity status, and milestones as per the agreed cut-off period. Proactive discussions on slippages, forecasts, and potential delays and alert senior management in time for guidance suitably. Set up the project in the EcoSys budget and deliverable modules and provide a monthly forecast update in EcoSys. Progress update in EcoSys deliverable module collaborating with discipline leads. Develop and track project progress, implementing effective monitoring systems to ensure adherence to schedules and milestones. Preparation of weekly progress report, weekly budget report, monthly progress report, and Worley WPR s. Present detailed reports and analyses on project advancements, highlighting achievements, obstacles, and potential solutions. Preparation of project cost reports and provide forecast analysis and trends of the project. Prepare and analyze performance metrics based on Earned value methods and proactively drive in discussions/forums. Extraction of reports/statistics from systems and tools for the necessary analysis of project metrics. Liaise effectively with multidisciplinary teams, fostering collaborative relationships, and ensuring alignment between planning, execution, and project objectives.

Excellent communication, generate "higher number" of "quality" leads price quotes to customers Build and maintain cordial relation with key decision makers in the clients’ organization Negotiate price and sell product self-analysis of his performance Required Candidate profile Candidate from Weighing Industry/Capital Equipment industry / Stone Crusher plant, etc. and should not be a frequent job changer and Good Communication Skills

Roles and Responsibilities : Content Management Shooting of videos. Video Editing. Editing Reels / Youtube shorts. Creation of thumbnails. Searching for trends and adding your own twist. Scripting for videos and shorts. Researching analytics to best decide content strategy. Planning digital campaigns (Social Causes, Festive content, Give-aways etc). Emailing creators & brands for potential collaborations. Schedule Management Schedule and deadline planning for shoot and video editing. Proper Schedule management based on content requirement. Planning shoot dates with founders. Interacting with team mates to ensure deadlines are met. Planning content for social media. Scheduling content on Instagram/YouTube/Facebook. Personal assistance Setting up for shoot. Involved in proper planning of the shoot. Any other personal assistance ----------------------------------------------------------------------------------------------------------------------------------------------------------- Job Requirements : Location: Gurugram Experience: 0 to 1 years Working Days: 5 days/week 10:00 am - 7:00 pm Language: English & Hindi

Job Summary: The Personal Assistant (PA) to the Dean provides high-level administrative and operational support, ensuring the efficient functioning of the Dean's office. This role involves managing complex schedules, coordinating communications, organizing meetings and events, and handling confidential information with discretion Key Responsibilities: 1. Calendar and Schedule Management Maintain and coordinate the Dean's calendar, scheduling meetings, appointments. Prioritize and resolve scheduling conflicts, ensuring optimal time management. Coordinate logistics for meetings, including venue booking, agenda preparation etc. 2. Communication and Correspondence Handle incoming and outgoing communications on behalf of the Dean, including emails, phone calls, and written correspondence. Draft, proofread, and edit documents, reports, and presentations. To maintain professional relationships. 3. Administrative Support Organize and maintain confidential files and records, both electronic and physical. 4. Event and Meeting Coordination Plan and execute events hosted by the Dean's office, including seminars, conferences, and receptions. Coordinate ogistics such as catering, audiovisual requirements, and guest accommodations. Prepare meeting agendas, take minutes, and ensure follow-up on action items. 5. Special Projects and Initiatives Support the Dean in strategic projects, including accreditation processes, faculty evaluations, and policy development. Conduct research and compile data to assist in decision-making. Collaborate with various departments to implement initiatives aligned with the Medical School's mission. Reports directly to the Dean of the Medical School. Collaborates with faculty, administrative staff, students, and external partners. Acts as a liaison between the Dean and various institutional departments. : Education: Masters degree in Business Administration, PGDM M, or a related field. Preferred Candidate profile: Minimum of 3-5 years of experience in an executive administrative support role, preferably within an academic or healthcare setting. Must be aged between 28 to 32 years. Full-time position with standard office hours; occasional evening or weekend work may be required for events or deadlines. Fast-paced environment requiring the ability to manage multiple tasks simultaneously. Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools. Excellent organizational and time-management abilities. Strong written and verbal communication skills. Ability to handle sensitive information with confidentiality and discretion

Executive Assistant Sales Full Time Bangalore, India www.melangeindia.in https://www.linkedin.com/company/melangeindia/ Job Summary The Executive Assistant to the Head of Sales at Melange India Hospitality will play a pivotal role in ensuring the smooth operation of the sales department. This position involves managing the executive's calendar, facilitating communication, and making informed decisions in the absence of the Head of Sales. The ideal candidate will exhibit exceptional organizational skills, discretion, and the ability to handle sensitive information with professionalism. About Melange At Melange India , were passionate about providing the highest-quality OS&E (Operating Supplies and Equipment) and FF&E (Furniture, Fixtures, and Equipment) to some of the world’s top 4-star and 5-star hotels. We take pride in making sure that every product we supply aligns with the client’s project vision and in turn helps them create unforgettable experiences for their guests. Core Responsibilities Calendar & Schedule Management: Efficiently manage and prioritize the Head of Sales' calendar, scheduling meetings, appointments, and travel arrangements to optimize time and resources. Communication Liaison: Serve as the primary point of contact between the Head of Sales and internal/external stakeholders, screening and directing calls, emails, and correspondence. Client Interaction: Manage client meetings and interactions, ensuring timely communication and follow-up on sales-related matters. Decision-Making Support: In the absence of the Head of Sales, make informed decisions on routine matters, ensuring alignment with departmental goals and policies. Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports. Attend meetings as required, taking minutes and ensuring follow-up on action items. Travel Arrangements: Coordinate complex travel itineraries, including flights, accommodations, and transportation, ensuring all logistics are handled efficiently. Confidentiality Management: Handle sensitive information with the utmost discretion, maintaining confidentiality at all times. What Are We Looking for We are seeking a proactive and detail-oriented Executive Assistant who: Demonstrates a high level of professionalism and discretion in handling confidential information. Exhibits strong organizational and multitasking abilities to manage competing priorities effectively. Possesses excellent communication skills, both written and verbal, to interact with various stakeholders. Is adaptable and capable of making informed decisions in the absence of direct supervision. Has a proactive approach to problem-solving and can anticipate the needs of the Head of Sales? Essential Skills and Experience Educational Qualification: Bachelor's degree in Business Administration, Hospitality Management, or a related field. Experience: 2–3 years in an executive assistant or administrative support role, preferably within the hospitality or sales sector. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. Communication Skills: Strong verbal and written communication skills in English; proficiency in additional languages is a plus. Organizational Skills: Exceptional time management and organizational abilities, with keen attention to detail. Interpersonal Skills: Ability to build and maintain professional relationships with internal and external stakeholders. Discretion: Demonstrated ability to handle sensitive information with confidentiality and integrity. Why Join Melange, India At Melange, we are an Equal Employment Opportunity and Affirmative Action Employer. We welcome qualified applicants from all backgrounds and ensure fair consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, marital status, protected veteran status, or disability status. If you believe in business as the greatest platform for change and in companies doing well and doing good – you’ve come to the right place.

Manage appointment calendars for healthcare providers. Send appointment reminders to patients via phone calls or emails. Handle patient inquiries regarding appointment details. Eligibility and Verification of Patients Adding patient demographics

Executive Assistant's responsibilities include managing calendars, making travel arrangements, office set up and management, hiring and collaborating with multiple stakeholders within the organisation.

Responsibilities: Supervising staff: Overseeing daily operations, ensuring productivity, and addressing any issues that arise. Ensuring adherence to company policies: Following procedures and standards to maintain a high level of service. Customer service: Addressing customer complaints, resolving issues, and providing a positive experience. Managing schedules: Scheduling employee shifts, ensuring adequate staffing, and covering absences. Operational efficiency: Identifying areas for improvement, implementing solutions, and streamlining processes. Problem-solving: Addressing operational issues, resolving conflicts, and de-escalating situations. Safety and security: Ensuring compliance with regulations, conducting inspections, and responding to emergencies. Communication: Interacting with staff, customers, and management, providing clear and concise communication. Skills: Leadership: The ability to motivate and guide staff, ensuring a positive and productive work environment. Time management: Effective time management skills are crucial for managing schedules and tasks efficiently. Problem-solving: The ability to identify and resolve issues quickly and effectively. Conflict resolution: Strong conflict resolution skills are needed to address disagreements between staff and resolve issues. Organizational skills: Excellent organizational skills are essential for managing multiple tasks and responsibilities. Flexibility: The ability to adapt to changing situations and work different shifts, including evenings, weekends, and holidays. Duty Managers are crucial for maintaining a smooth and efficient operation of a business, ensuring a positive experience for customers and staff.

Job Title: Executive Assistant to Chairman Key Responsibilities: Work directly with the Chairperson, providing administrative and personal assistance. Accompany the Chairperson for meetings, events, and hospital visits across Hyderabad/state wide/other states Handle communication and documentation in English, Telugu, and Hindi (writing skills in all three languages are mandatory ). Content writing for social media in all three languages Coordinate schedules, plan appointments, and manage calendars effectively. Support in communication between departments and stakeholders as directed by the Chairman. Assist in drafting minutes of meetings, and follow-up action plans. Ensure confidentiality and discretion in handling sensitive matters. Qualifications: Excellent communication and writing skills in English, Telugu, and Hindi. Ability to travel locally within Hyderabad/state wide/other states Job Details: Salary: 1.75 LPA - 2 LPA Work Schedule: 6 days a week, 9-hour shifts Shift Timings: Rotational shifts (9:00 AM and 1:00 PM) Location: Jubilee Hills, Hyderabad

Role & responsibilities Site Execution and leading the site team and the work force for the cost effective execution of the project as per the stipulated schedule by indenting and allocating adequate resources in time. Finalising vendor and client billing Review meetings to resolve the shortfalls pertaining to the project from time to time. Study of structural drawings, specifications, scope and schedule of the work and planning workmen & resource deployment accordingly. Identifying the changes of project scope, schedule, and costs using and analyse the deviations of execution costs and schedule in comparison with initial estimates and issuing progress updates to the reporting authorities. Ensuring accuracy of DPR and the Quality and HSE as per the client requirements. Preferred candidate profile Should have led a project team as a lead/manager role with complete delivery responsibility of the project(s) Candidate should have Industrial Infrastructure Experience. In-depth understanding of relevant Quality and Safety norms for successful completion of project (s). Demonstrate leadership skills in order to maintain good team relationships and ensure healthy client interactions. Strong interpersonal, and communication skills. Knowledge in Microsoft Office, Internet applications and Project Management tools.

Plan and manage daily activities on-site, ensuring the project stays on schedule and within budget. Provide technical advice and solutions, interpret design plans, and ensure work meets specifications. Supervise construction activities, workers, and subcontractors, ensuring all work is performed correctly and safely. Responsible for maintaining quality standards and conducting inspections to ensure construction quality. Manage resources such as materials, equipment, and labor, ensuring timely procurement and efficient use. Maintain accurate site records, prepare progress reports, and document any changes or issues. Required Candidate Profile Should have experience in construction, particularly as a junior engineer, surveyor, or related role, is highly sought after. Candidate should have Industrial Infrastructure Experience. Need strong technical skills in areas like construction methods, surveying, and building codes. In-depth understanding of relevant Quality and Safety norms for successful completion of project (s). Ability to plan, organize, and manage projects effectively, including scheduling, resource allocation, and cost control, is crucial. Strong interpersonal, and communication skills. Knowledge in Microsoft Office, Internet applications and Project Management tools.

We are seeking a highly organized, efficient, and trustworthy Executive Assistant to provide comprehensive support to the Director. This role involves managing both personal and professional tasks, ensuring that the Director's life and work are seamlessly coordinated. The Personal Assistant will act as a gatekeeper, handling a variety of administrative duties, scheduling, travel arrangements, correspondence with discretion and professionalism. Key Responsibilities: Calendar & Schedule Management: Manage the Directors personal and professional calendar, scheduling meetings, appointments, and events. Prioritize appointments and activities based on urgency and importance, ensuring efficient time management. Coordinate personal and business commitments to minimize scheduling conflicts and optimize the Directors time. Prepare meeting agenda and take meeting notes and follow up on action items, ensuring tasks are completed in a timely manner. Travel & Logistics Coordination: Arrange all aspects of travel, including domestic and international flights, accommodations, and transportation. Manage changes or cancellations related to travel and adjust schedules as needed. Prepare detailed itineraries for business and personal trips, ensuring the Director has all necessary travel documents and information. Communication & Correspondence: Act as the primary point of contact for the Director, handling emails, phone calls, and messages professionally and promptly. Document Preparation & Filing: Organize, prepare, and review documents, reports, presentations, and meeting materials for the Director. Maintain an efficient filing system, ensuring both business and personal documents are organized and easily accessible. Meeting & Event Coordination: Organize meetings, including setting up venues, preparing agendas, and ensuring all required materials are available. Coordinate logistics for both business and personal events, ensuring everything runs smoothly and all details are attended to. Confidentiality & Discretion: Handle confidential and sensitive matters with professionalism and discretion, ensuring the Directors privacy is always respected. Qualifications: Education: High school diploma required; Bachelors degree preferred. Experience: At least 3-5 years of experience as a personal assistant, executive assistant, or similar administrative role. Prior experience supporting senior executives or leadership is highly preferred. Experience with both business and personal administrative tasks is a plus. Skills: Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Exceptional attention to detail and accuracy in all tasks. Ability to handle confidential information and maintain a high level of discretion. Comfortable working independently and taking initiative in managing tasks. Personal Attributes: Proactive: Ability to anticipate the Director’s needs and take action without constant direction. Reliable & Trustworthy: Dependable in managing both personal and professional tasks, handling sensitive matters with integrity. Adaptable: Flexible and able to adjust to changing priorities and demands. Discreet & Professional: Able to maintain confidentiality and professionalism in all interactions. Tech-Savvy: Comfortable using technology to streamline processes and enhance productivity. Problem-Solver: Resourceful in handling unexpected situations and resolving issues as they arise.

Location: Mumbai Experience: 10+ Years Company: Boston Institute of Analytics (BIA) About Boston Institute of Analytics (BIA): Boston Institute of Analytics (BIA) is a global leader in professional training and certifications in emerging technologies like AI, Data Science, Digital Marketing, Investment Banking, and more. Our mission is to shape the next generation of industry leaders through world-class education and innovation. Role Overview: We are seeking an experienced and dynamic Personal Assistant to CEO / Executive Assistant who will act as the CEOs right hand, providing high-level administrative, operational, and personal support to ensure efficiency in daily activities. The ideal candidate will be proactive, highly organized, and capable of handling confidential information with utmost discretion. Key Responsibilities: Executive Support: Manage and maintain the CEOs daily calendar by scheduling meetings, appointments, and activities, ensuring optimal time management. Anticipate scheduling conflicts and proactively adjust plans to accommodate business priorities. Scheduling: Independently handle end-to-end scheduling of internal and external meetings, client visits, board discussions, and travel-related events. Ensure seamless coordination across time zones, departments, and external stakeholders to maximize the CEOs availability and productivity. Communication Management: Manage all incoming and outgoing communications on behalf of the CEO, including emails, calls, and written correspondence. Screen and prioritize messages, ensuring prompt and professional responses to urgent matters while maintaining a high degree of confidentiality. Meeting Coordination: Plan, organize, and coordinate all meetings involving the CEO. Prepare detailed agendas, supporting documents, and briefing notes. Record key discussions, track follow-up actions, and ensure timely execution of meeting outcomes. Documentation & Reporting: Draft high-quality letters, reports, presentations, proposals, and other business documents as required by the CEO. Maintain and organize an efficient filing system for critical documents, reports, meeting minutes, and confidential papers. Stakeholder Management: Serve as a point of contact between the CEO and internal teams, senior leadership, external clients, partners, government officials, and other key stakeholders. Build and nurture strong relationships to facilitate communication and foster business partnerships. Task Prioritization: Act as the first line of defense in managing the CEOs tasks and incoming requests. Assess, prioritize, and organize workload in alignment with business goals, ensuring that time-sensitive matters receive immediate attention. Event Coordination: Assist in planning, organizing, and executing leadership meetings, offsite retreats, investor meetings, media interactions, and corporate events. Oversee logistics including venue selection, invites, travel arrangements, event materials, and post-event follow-up. Confidentiality: Manage all sensitive and confidential information pertaining to business strategy, personal matters, and organizational operations with absolute discretion, professionalism, and integrity. Personal Errands: Undertake occasional personal tasks for the CEO, including scheduling appointments, managing personal events, or coordinating personal travel and logistics, as needed to support overall efficiency. Crisis Handling: Demonstrate flexibility and a calm, proactive attitude in handling urgent matters, unexpected changes, or crises. Quickly adjust schedules, communicate revised plans, and support the CEO in dynamic, high-pressure environments. Candidate Profile: Bachelors/Masters degree in Business Administration, Management, or related field. Minimum 10+ years of experience supporting C-level executives, preferably in education, consulting, or corporate sectors. Excellent verbal and written communication skills in English. Strong organizational skills with the ability to multitask, prioritize and manage time effectively. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern business communication tools. High level of professionalism, discretion, and confidentiality. Proactive problem-solver with a positive attitude and strong attention to detail. Flexibility to work outside of normal business hours, if required. Only male candidates should apply. What We Offer: Work closely with top leadership in a fast-growing, high-impact organization. Opportunity for professional growth and exposure to national and international business environments. Dynamic and collaborative work culture. Competitive salary and benefits. #ExecutiveAssistantJobs #PersonalAssistanttoCEOJobs #PAtoCEO #C-LevelExecutiveAssistant #PersonalSecretaryJobs #ExecutiveOfficeManager, #TimeManagementJobs #CalendarManagement #LeadershipSupportJobs

Roles and Responsibilities Provide administrative support to the CMD, including managing their schedules, organizing meetings, and preparing materials for presentations. Assist in the coordination and communication of personnel-related matters, including employee requests, HR policies, and internal communications. Coordinate and assist in organizing board meetings, executive team meetings, and other leadership gatherings, ensuring smooth logistics and follow-up.

Calendar and Schedule Management, Travel and Logistics Coordination, Communication and Correspondence, Meeting and Event Planning, Documentation and Reporting, Liaison and Relationship Management, Personal Assistance, Ad hoc Administrative Support Required Candidate profile Exceleent Communication skills in English and Hindi

Responsibilities: *** Genuine Job Coordinate meetings & travel arrangements Manage calendar, office & schedules for chairman Provide administrative support as needed Maintain confidentiality at all times Must be Very Fair , Smart & Presentable. Free Accommodation , Travel allowance

The Executive Assistant will be responsible for supporting the Director in managing their daily schedule and overseeing various operational aspects. This includes monitoring team targets, collaborating with different departments, and ensuring efficient administrative operations. Must have knowledge of advanced Excel.