Personal Secretary to Managing Director - Male

0 years

0 Lacs

Posted:3 weeks ago| Platform: GlassDoor logo

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Work Mode

On-site

Job Type

Full Time

Job Description

Job Description: Secretary to Director
Website: www.prominance.com | www.homworks.com

Position Summary:

The Secretary to the Director provides comprehensive administrative and secretarial support to the Director, enabling them to focus on strategic and operational priorities. This role requires a highly organized, detail-oriented, and discreet individual capable of managing a wide range of tasks with professionalism and efficiency.

Key Responsibilities:

  • Calendar Management:
  • o Manage the Director's complex calendar, scheduling appointments, meetings, and travel arrangements.o Coordinate and prioritize meeting requests, ensuring efficient use of the Director's time.
  • Communication and Correspondence:
  • o Screen and manage incoming calls, emails, and correspondence, prioritizing and responding as appropriate.o Draft and prepare professional correspondence, reports, presentations, and other documents.o Maintain confidential files and records.o Act as a liaison between the Director and internal/external stakeholders.
  • Meeting Support:
  • o Prepare meeting agendas, materials, and minutes.o Arrange meeting logistics, including venue booking, catering, and technical support.
  • Travel Arrangements:
  • o Coordinate and book travel arrangements, including flights, accommodations, and transportation.o Prepare detailed travel itineraries.
  • Administrative Tasks:
  • o Handle general administrative tasks, such as filing, photocopying, and data entry.o Process expense reports and invoices.o Maintain and order office supplies.
  • Information Management:
  • o Organize and maintain electronic and physical filing systems.o Conduct research and gather information as required.
  • o Prepare and manage MIS reports as needed.
  • Confidentiality:
  • o Maintain the highest level of confidentiality regarding sensitive information.

Required Skills and Qualifications:

  • Proven experience as a secretary or administrative assistant, preferably supporting senior management.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication skills.
  • Working knowledge of MIS (Management Information Systems).

Thanks and Regards,

Sree nithi ravi

HR Executive

Prominance homworks,

22JQ+X8P, Airport Rd, Peelamedu, Airport Rd, Peelamedu, Alagu Nagar, Civil Aerodrome Post, Coimbatore, Tamil Nadu 641014

Coimbatore|8754441504

sreenithi.ravi@homworks.com

www.homworks.com / www.prominance.com

Job Types: Full-time, Permanent

Benefits:

  • Food provided
  • Health insurance
  • Leave encashment
  • Life insurance
  • Provident Fund

Schedule:

  • Day shift
  • Morning shift

Supplemental Pay:

  • Performance bonus
  • Yearly bonus

Work Location: In person

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