Personal Secretary to Managing Director - Male

Job Description: Secretary to Director
Website: www.prominance.com | www.homworks.com

Position Summary:

The Secretary to the Director provides comprehensive administrative and secretarial support to the Director, enabling them to focus on strategic and operational priorities. This role requires a highly organized, detail-oriented, and discreet individual capable of managing a wide range of tasks with professionalism and efficiency.

Key Responsibilities:

• Calendar Management:
• o Manage the Director's complex calendar, scheduling appointments, meetings, and travel arrangements.o Coordinate and prioritize meeting requests, ensuring efficient use of the Director's time.
• Communication and Correspondence:
• o Screen and manage incoming calls, emails, and correspondence, prioritizing and responding as appropriate.o Draft and prepare professional correspondence, reports, presentations, and other documents.o Maintain confidential files and records.o Act as a liaison between the Director and internal/external stakeholders.
• Meeting Support:
• o Prepare meeting agendas, materials, and minutes.o Arrange meeting logistics, including venue booking, catering, and technical support.
• Travel Arrangements:
• o Coordinate and book travel arrangements, including flights, accommodations, and transportation.o Prepare detailed travel itineraries.
• Administrative Tasks:
• o Handle general administrative tasks, such as filing, photocopying, and data entry.o Process expense reports and invoices.o Maintain and order office supplies.
• Information Management:
• o Organize and maintain electronic and physical filing systems.o Conduct research and gather information as required.
• o Prepare and manage MIS reports as needed.
• Confidentiality:
• o Maintain the highest level of confidentiality regarding sensitive information.

Required Skills and Qualifications:

• Proven experience as a secretary or administrative assistant, preferably supporting senior management.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Working knowledge of MIS (Management Information Systems).

Thanks and Regards,

Sree nithi ravi

HR Executive

Prominance homworks,

22JQ+X8P, Airport Rd, Peelamedu, Airport Rd, Peelamedu, Alagu Nagar, Civil Aerodrome Post, Coimbatore, Tamil Nadu 641014

Coimbatore|8754441504

sreenithi.ravi@homworks.com

www.homworks.com / www.prominance.com

Job Types: Full-time, Permanent

Benefits:

• Food provided
• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Schedule:

• Day shift
• Morning shift

Supplemental Pay:

• Performance bonus
• Yearly bonus

Work Location: In person