About Us We are a fast-growing recruitment company specializing in the Intellectual Property (IP) space across the United States. We help top-tier law firms and in-house legal teams find exceptional IP attorneys, patent agents, and other legal professionals. As we grow, we’re looking for a reliable, organized Virtual Assistant to support our day-to-day operations. Key Responsibilities Calendar Management: Schedule candidate and client meetings, manage time zones, and avoid clashes. Inbox Management: Monitor and flag important emails, help keep inboxes organized. Data Entry & Tracking: Update candidate and client info in our CRM or applicant tracking system (ATS). Meeting Prep: Send reminders, prep materials, and follow-up notes for interviews and calls. Light Research: Look up companies, LinkedIn profiles, or relevant IP news when needed. Admin Tasks: Help with file organization, invoice tracking, and document formatting. Other Ad-Hoc Support: Be available to lend a hand as new tasks come up. What We're Looking For Strong written and verbal English communication skills Highly organized with good attention to detail Comfortable with Google Workspace (Docs, Sheets, Calendar) Willing to learn basic tools like CRMs, scheduling platforms, and Zoom Self-starter who can work independently and manage their time Interest in recruitment, legal, or the IP space is a bonus — but not required! What We Offer Flexible hours and fully remote work Friendly, supportive working environment Opportunities to grow as the company scales

About the Role We are a U.S.-focused recruitment company specializing in the Intellectual Property (IP) legal market. We're looking for a proactive and professional India-based Virtual Assistant to help manage initial candidate engagement, set appointments, and keep our recruitment process running smoothly. You'll be the first point of contact for many candidates, helping us deliver a warm, efficient, and well-organized experience. Key Responsibilities Candidate Outreach & Scheduling: Contact candidates by phone or message to confirm interest and availability, then schedule them into the recruiter’s calendar. Initial Screening Calls: Conduct short intro calls using a script to gather basic information and assess fit (no deep technical screening required). Calendar Management: Coordinate time zones and avoid conflicts in recruiters’ diaries. Follow-Ups & Reminders: Send reminders and confirmations for scheduled calls or interviews. CRM & Recordkeeping: Update notes in the CRM or tracking system after each call or contact. Inbox Support (Optional): Assist with email organization and basic responses. Ideal Candidate Based in India and comfortable working during U.S. business hours (Eastern or Central Time) Excellent spoken and written English Confident phone manner – polite, clear, and professional Comfortable using tools like Google Calendar, Zoom, spreadsheets, and CRMs (training provided) Highly organized and detail-oriented Reliable internet connection and a quiet place to take calls What You’ll Get Fully remote work with flexible hours Steady role with room to grow as we scale Training and scripts provided – no recruitment experience necessary Opportunity to be part of a growing U.S. legal recruitment firm

📌 Job Title: Remote Virtual Assistant – Call Handling & Appointment Scheduling 📍 Location: Remote (India-based) 💼 Employer: U.S.-Based Law Firm 🕒 Schedule: Full-time | U.S. Business Hours (EST or PST) 💻 Equipment Provided: Company laptop and secure internet connection About the Role We are a fast-growing U.S.-based law firm seeking a highly organized and professional Virtual Assistant based in India to join our team. In this role, you'll serve as the first point of contact for clients—handling incoming calls, scheduling appointments, and ensuring smooth communication between our clients and legal team. This is a remote position, and all necessary equipment (laptop and secure internet connection) will be provided. Key Responsibilities Answer and manage incoming phone calls with professionalism and warmth Schedule, confirm, and reschedule appointments using our internal calendar system Provide timely updates to attorneys and legal staff regarding client communications Maintain accurate logs of client interactions and appointment history Follow up on missed calls, voicemails, or client inquiries Ensure all communications are handled with confidentiality and care Support with other administrative tasks as needed Requirements Fluent in English with a clear, neutral accent 1+ years of experience in customer service, front desk, or virtual assistant roles Strong phone etiquette and communication skills Reliable and punctual, with the ability to work U.S. business hours (Eastern or Pacific Time) Basic knowledge of Google Workspace, Microsoft Outlook, and/or scheduling tools Comfortable working remotely with minimal supervision High level of integrity and discretion, especially when handling sensitive legal matters What We Offer A competitive monthly salary based on experience Company-provided laptop and secure, high-speed internet connection Full remote setup and training Opportunity to work with a supportive and professional U.S. legal team Long-term career growth for the right candidate

About the Role: We are seeking a reliable and detail-oriented Virtual Legal Administrative Assistant to support U.S.-based law firms with appointment scheduling, calendar management, and administrative coordination. You’ll work remotely from India and serve as a vital point of contact for attorneys, clients, and legal staff—ensuring smooth daily operations. Key Responsibilities: Schedule and manage appointments, client consultations, and internal meetings across time zones. Coordinate attorneys’ calendars using tools like Outlook, Google Calendar, or Clio. Send reminders and follow-ups to clients and team members. Liaise with clients via email or phone to confirm meeting details. Update and maintain CRM and scheduling platforms. Provide administrative support including file organization, basic document prep, and data entry. Flag scheduling conflicts or urgent updates in a timely manner. Qualifications: Minimum 1–2 years experience as a virtual assistant or legal admin (preferred). Excellent written and verbal English communication. Strong time management and organizational skills. Familiarity with legal office procedures is a plus. Proficiency in scheduling tools (Google Workspace, MS Outlook, Calendly, Zoom, etc.). Comfortable working night shifts (U.S. time zones). Reliable internet connection and professional home office setup. Benefits: Remote, flexible work environment. Competitive salary (INR-based, with opportunity for U.S. currency bonuses). Opportunity to work directly with U.S. legal professionals. Career development with long-term potential in the legal services industry.

About the Role We’re looking for a proactive and reliable Virtual Assistant to support a busy legal recruitment team. You’ll be the first point of contact for U.S.-based attorneys working in Intellectual Property (IP) law. Your role will be to answer incoming calls , speak with lawyers professionally , and schedule appointments directly into our recruiters' calendars. Responsibilities Answer inbound calls from attorneys across the U.S. in the IP legal sector. Speak clearly and professionally to understand their needs and availability. Book meetings directly into recruiters’ calendars (Google Calendar, Calendly, etc.). Provide polite, professional responses and route any detailed queries appropriately. Keep accurate notes of all calls and interactions. Follow up on voicemails or missed calls as needed. Requirements Excellent spoken English with a clear, neutral or American-accented tone. Comfortable speaking with U.S. professionals, especially attorneys. Strong organizational and time management skills. Prior experience in customer service, virtual assistance, or call handling preferred. Reliable internet connection, quiet home working environment, and professional headset. Ability to work during U.S. business hours (flexibility across time zones is a plus). Familiarity with tools like Google Calendar, Calendly, Zoom, and CRM systems (a bonus). What We Offer Competitive hourly rate: $15/hour (USD) Fully remote – work from anywhere in India. Training and onboarding provided. Opportunity to work with a growing U.S.-based legal recruitment firm. Long-term potential for the right candidate.

About the Role: We’re seeking a reliable and professional Remote Virtual Assistant to support a leading U.S.-based intellectual property (IP) law firm. In this role, you will be the first point of contact for our clients — answering incoming calls, taking messages, and scheduling consultations with attorneys. You will not be required to discuss legal matters or provide any case-related advice. Key Responsibilities: Answer incoming phone calls from U.S.-based clients during U.S. business hours Politely and professionally greet clients and determine the purpose of their call Schedule appointments or consultations with the appropriate attorneys using our internal systems Take detailed messages and ensure prompt delivery to the relevant legal team Handle basic client inquiries about office hours, scheduling, and attorney availability Maintain strict confidentiality and adhere to data privacy standards Communicate clearly and promptly with the internal team regarding any client needs or scheduling conflicts Requirements: Based in India with the ability to work U.S. business hours (Eastern or Pacific Time) Excellent spoken and written English (neutral or clear accent preferred) Prior experience in a receptionist, customer service, or administrative support role Strong phone etiquette and interpersonal skills Reliable internet connection (provided by us, along with a company laptop) Ability to work independently, stay organized, and manage time effectively Professional demeanor and respect for confidentiality What We Offer: Competitive hourly rate: $17/hour Steady full-time work: 40 hours/week Work-from-home flexibility Provided: company laptop and secure internet setup Opportunity to support a respected law firm in the fast-growing field of IP law

About the Role We are hiring a Remote Legal Assistant based in India to support a network of 10 U.S.-based law firms . This role involves answering inbound calls, managing attorney schedules, and booking client consultations efficiently and professionally. You’ll serve as the first point of contact for potential and existing clients, providing an exceptional standard of service across all firms. Key Responsibilities Answer and screen inbound calls across multiple law firms Provide courteous and professional support to clients, gathering key information and ensuring smooth intake Schedule appointments and consultations with attorneys using firm-specific calendars Maintain accurate records of client communications and bookings Handle high call volume while ensuring attention to detail and client care Communicate with attorneys and firm staff as needed to confirm availability and manage calendar changes Ensure follow-up and reminders for scheduled calls or meetings Qualifications Fluent English (both spoken and written) with a professional phone manner Prior experience in a legal, administrative, or customer service role preferred Comfortable working in U.S. time zones (e.g., EST/PST) Tech-savvy: able to manage multiple scheduling platforms (Calendly, Clio, Google Calendar, etc.) Highly organized, reliable, and able to multitask across multiple firm workflows Calm and composed under pressure with strong interpersonal skills Work Environment Fully remote (must have reliable internet connection, headset, and quiet working space) Collaborative, fast-paced environment serving multiple law firms in various practice areas Training provided on firm-specific processes and tools Why Join Us? Work with a dynamic team of U.S. law firms from the comfort of your home Gain exposure to multiple areas of law and legal operations Opportunity for long-term growth and professional development Make a real impact by improving client service and efficiency across several legal practices