Junior Accounts Executive

Job Title: Accounts Executive – US Accounting
Location: Malad West
US Shift: 5:30 PM – 2:30 AM (Night Shift)

Job Overview:

We are seeking a detail-oriented and proactive Accounts Executive who should have experience or willingness to learn US accounting process. The ideal candidate will manage accounts payable and receivable, invoice processing, documentation, and financial reconciliations using tools like QuickBooks and Microsoft Office. This role also involves regular communication with clients and vendors, ensuring accurate documentation and timely financial reporting.

Key Responsibilities:

Invoicing & Documentation

• Prepare and maintain the Monthly Invoice Main File and individual invoice files
• Update and manage individual monthly invoice records

QuickBooks Processing

• Upload invoices to QuickBooks via Excel
• Upload final PDF invoices to QuickBooks

Accounts Payable & Receivable

• Process vendor bills and employee reimbursements (AP)
• Generate and track customer invoices, follow up on payments (AR)
• Maintain AP/AR aging reports and assist in cash flow tracking

File Management & Organization

• Organize and rename invoice PDFs appropriately
• Maintain Monthly Vendor Payment Main File and individual records
• Upload and organize bank statements month-wise in Google Drive

Communication & Coordination

• Send invoices and financial communication via client’s official Finance & Accounts email IDs

Financial Review & Reconciliation

• Verify bank statements and reconcile with internal records
• Assist in monthly reporting and reconciliation tasks

Requirements:

• Hands-on experience with accounts payable and accounts receivable
• Proficiency in Accounting Softwares and Microsoft Office (Excel, Word)
• Strong understanding of basic accounting principles
• Attention to detail and accuracy
• Strong organizational and file management skills
• Great communication skills required as they will working with USA clients.

Job Type: Full-time

Pay: ₹300,000.00 - ₹450,000.00 per year

Benefits:

• Health insurance
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Fixed shift
• Monday to Friday
• Night shift
• US shift

Application Question(s):

• What is your current location

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 2 years (Preferred)

Location:

• Malad, Mumbai, Maharashtra (Preferred)

Shift availability:

• Night Shift (Required)
• Overnight Shift (Required)

Work Location: In person