Front Desk Executive

Reports to

Required Qualification

Experience

Job Title/Designation: Receptionist cum Admin Assistant

As a Receptionist cum Admin Assistant, you will be the first point of contact for our organization. Duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Multitasking skill is essential for this position. This role requires working 6 days a week and from 9.30

a.m. to 6.30 p.m.,

Ultimately, a Receptionist cum Admin Assistant s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

Greet and welcome guests/visitors as soon as they arrive at the office

• Direct visitors to the appropriate person and office


• Answer, screen and forward incoming phone calls


• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)


• Provide basic and accurate information in-person and via phone/email


• Receive, sort and distribute daily mail/deliveries


• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)


• Order office supplies and keep inventory of stock


• Update calendars and schedule guest arrivals & theirs arrangement for pick up & drop or food.


• Arrange internal and external transportations for events, activities, trips, guests, etc.


• Perform other clerical receptionist duties such as filing, photocopying, etc.


• Perform all other ad hoc tasks assigned by the line manager.

Requirements

Minimum graduation in any relevant field

• Proven work experience as a Receptionist, Front Office Representative or similar role


• Proficiency in Microsoft Office applications


• Hands-on experience with office equipment (e.g. printers)


• Professional attitude and appearance


• Solid written and verbal communication skills


• Ability to be resourceful and proactive when issues arise


• Excellent organizational skills


• Multitasking and time-management skills, with the ability to prioritize tasks


• Customer service attitude