422 Fixing Appointments Jobs - Page 4

Office Time - 11AM-8PM (Mon-Sat) Responsibilities: * Coordinate meetings & events * Manage calendar & travel bookings * Draft letters & emails * Provide secretarial support * Oversee media relations Any Inquiry Call or WhatsApp 8697666885

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel , PPT Contact : 7305057838.(WhatsApp) Required Candidate profile Only Male Candidate Any Graduate Location: Thirumudivakkam , Chennai Good Communication- Oral and Written Good in Ms Office

Job Title: Executive Assistant to CEO Location: Bandra West, Mumbai Company: Aliff Overseas Website: www.aliff.in Work Timings: Monday to Friday: 9:30 AM -6:00 PM Saturday: 9:30 AM - 4:00 PM Job Summary: Aliff Overseas is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will manage daily operations, handle confidential matters with discretion, and serve as a key liaison between the CEO, internal teams, and external stakeholders. This position requires excellent communication skills, strong attention to detail, and the ability to multitask in a dynamic work environment. Key Responsibilities: Coordinate and manage the CEO's calendar, appointments, and meetings. Support the CEO in day-to-day activities and ensure smooth execution of tasks. Act as the primary point of contact for internal and external communications. Draft, prepare, and edit correspondence, reports, presentations, and other documents. Arrange and coordinate meetings, conferences, and events, both in-person and virtual. Organize domestic and international travel arrangements, including visas, flights, accommodation, and itineraries. Maintain effective communication and relationships with internal staff and external stakeholders. Provide general administrative support to the executive team as needed. Plan and oversee logistical aspects of events including venue, catering, AV setup, and transportation. Keep up-to-date with industry trends and best practices in event management. Answer inquiries tactfully, take messages, and serve as a liaison between the CEO, staff, and external parties. Maintain high levels of professionalism, confidentiality, and discretion at all times. Ensure the CEO is well-prepared for meetings and events. Uphold the company's brand image by being presentable and courteous at all times. Qualifications & Requirements: Proven experience as an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Ability to handle multiple tasks with accuracy and attention to detail. High level of discretion in handling confidential information. Presentable and professional demeanor. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Bachelor's degree preferred.

Location: Lalbagh Education: Graduate (preferably in Education or related field) Experience: 23 years in a similar role CTC Range: 30,000 to 35,000 per month Working Hours: 9:30 AM to 6:30 PM Should have working knowledge of accounting terms and basic financial understanding Strong communication and organizational skills Ability to multitask, maintain confidentiality, and manage priorities efficiently

Elements TECHNOFAB is looking for Personal Secretory to join our dynamic team and embark on a rewarding career journey Manage and organize the daily schedule of the executive, including appointments, meetings, and travel arrangements Handle confidential correspondence, emails, and phone calls with discretion and efficiency Prepare reports, presentations, and other documents as required Maintain filing systems and ensure records are up to date Coordinate internal and external communication on behalf of the executive Assist in planning events, managing tasks, and following up on deadlines Provide administrative support to ensure the smooth functioning of the office Serve as a liaison between the executive and staff, clients, or stakeholders

Calendar and Schedule Management,Meeting Coordination,Travel and Logistics, Secretarial Activities, Mail Drafting,Accompany the Lady Chairman for the events, functions and religious places locally as and when required. Required Candidate profile Require only female Candidates

Job Description: We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to support the Company Director in both professional and personal mattersprimarily involving international coordination. The ideal candidate will have experience in travel planning, foreign insurance, visa processing, document and invoice handling , and executive calendar management . This role requires excellent communication skills and the ability to work across time zones with efficiency and discretion. Key Responsibilities: Manage and coordinate international and domestic travel including flight bookings, hotel reservations, airport transfers, and detailed itineraries. Handle visa applications and embassy documentation for various countries, ensuring all travel and immigration requirements are met. Liaise with global insurance providers for travel, health, or business insurance matters related to the Director or the company. Process and maintain records of vendor invoices, receipts, reimbursements , and ensure timely payment follow-ups. Oversee and maintain a well-structured calendar , organize meetings across time zones, and send timely reminders. Assist with document preparation, proofreading, and filing , including sensitive or confidential material. Maintain effective communication with both internal teams and external international stakeholders. Anticipate the needs of the Director and proactively manage tasks and priorities. Required Skills & Qualifications: Bachelor’s degree or equivalent preferred. Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or similar role—preferably in an international or cross-border setup. Strong understanding of visa and travel documentation processes . Familiarity with international travel insurance and coordination with third-party vendors. Solid experience in calendar and inbox management . Excellent command of written and verbal English ; additional languages are a plus. Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. High level of discretion, professionalism, and organizational ability. Preferred Attributes: Strong interpersonal skills and cultural sensitivity. Ability to work independently and handle pressure or last-minute changes. Multitasking ability with strong attention to detail.

We are looking for a proactive and highly organized Executive Assistant to support the Director with top-level administrative tasks, data analysis, and frequent travel in a fast-paced environment.

managing calendars, coordinating travel, handling communications, preparing documents, and acting as a point of contact for internal and external stakeholders

Job Title: Personal Assistant to CMD Company: Premsons Motor Udyog Pvt. Ltd. (Authorized Dealership of Maruti Suzuki) Location: Ranchi, Jharkhand Salary: 25,000 per month + Incentives Experience Required: Minimum 5 Years in a similar role Eligibility: Both Male & Female Candidates Job Responsibilities: Manage the CMDs schedule including appointments, meetings, and travel arrangements. Draft and respond to official correspondence and emails in professional English. Maintain files, records, and documentation with high levels of confidentiality. Ensure timely follow-ups, reminders, and task tracking for CMD. Key Skills: Excellent verbal and written communication skills in English Proficient in MS Excel, Outlook, and email drafting Strong organizational and time management abilities Attention to detail and ability to multitask Professional demeanor and ability to handle confidential matters with discretion Perks & Benefits: Incentive-based performance recognition Opportunity to work directly with top leadership Professional work environment

Job Opening: Personal Assistant to CEO (Hybrid Gurgaon) Work Schedule: 4-Day Work Week | Salary: Up to 6 LPA Who can apply: Female candidates only Are you the organized, proactive, and go-getter type who thrives on managing chaos and turning it into calm? Were looking for a Personal Assistant to support our CEO in running the show smoothly. What You’ll Do: Calendar Management – Coordinate meetings, events, and appointments with Jedi-like precision Vendor Coordination – Set up and attend vendor meetings, ensuring things run like a well-oiled machine Administrative Support – Assist in daily operations, paperwork, and follow-ups Interview Scheduling – Help HR schedule interviews and communicate with candidates Flexibility is Key – Work hours are flexible; outcomes matter more than clocking in/out Hybrid Role – Mix of WFH and Gurgaon-based meetings You Should Have: Strong communication & organizational skills Comfort with multitasking and taking initiative Prior experience in executive assistance or admin roles is a plus Perks: Only 4 days a week – long weekends, always Work closely with the CEO and gain valuable insights into business ops Positive, growth-focused work culture If you're based in Gurgaon and ready to be the CEO’s right hand (and left brain), apply now!

Looking for a smart, bold, and open-minded female PA to assist the Director in calls, emails, meetings, travel, and business development. Must be presentable, fluent in English, cooperative, and comfortable as both assistant and companion. Required Candidate profile Fluent in English; confident in handling clients and executives. Proficient in MS Office (Excel, PowerPoint, Word). Comfortable in both formal and semi-formal settings. Trustworthy and flexible.

Manage executive calendars, schedules, appointments, and meetings.Prepare and edit correspondence, reports, presentations, and other documents.Coordinate internal meetings, client appointments, and travel arrangements. Required Candidate profile Exceptional verbal & written communication.Highly proficient in MS Office, Google Workspace, and Calendar management tools, Scanning.Able to summarize the document/proposal/report.

Role & responsibilities Calendar & Time Management Prioritize and manage complex calendars with multiple stakeholders. Proactively protect the CEOs time for strategic priorities. Communication Skills Write, review, and filter emails, letters, and other communications. Professional, clear, and tactful in both verbal and written communication. Meeting & Travel Coordination Schedule and coordinate high-stakes meetings and travel itineraries. Anticipate logistics, travel buffers, visa requirements, etc. Follow-Up & Execution Discipline Follows through on tasks, nudges stakeholders, ensures closure. Helps the CEO stay on top of commitments. Documentation & Record Keeping Organize and maintain confidential records, reports, minutes, and data. Be meticulous and dependable. Discretion & Confidentiality Trusted with sensitive informationknows what to say, when, and to whom. Must have a high trust quotient with the CEO. Prioritization & Decision-Making Can independently decide what's urgent vs. important. Protects the CEO from unnecessary distractions.

Responsibilities : Manage CEOs calendar, schedule meetings, draft emails/reports, coordinate travel, handle NEFT/bank visits, run errands, follow up on tasks, assist with admin work, and maintain confidentiality.

(Should know VFX, PREMIER PRO, PS AND AI) Creating high-impact designs, illustrations and highly engaging animations and videos for a diverse array of media/industries. Assist in the planning and creative process for motion and graphic design projects. Should have strong hold on PS and Ai as we'll Understanding of digital mediums & new platforms. Should be we'll-versed with the latest trends, work & pop culture.

Seeking a highly organized Executive Assistant to support the CEO with schedule management, stakeholder coordination, MIS reporting, meeting management, and maintaining confidentiality in all operations.

Greet and welcome patients & visitors. Answer incoming phone calls, route calls, and take emails accurately. Handle patient inquiries & complaints. Verify and update patient records as needed. Assist with tasks such as data entry & processing forms.

We are looking for an Executive Assistant for Hubli, Karnataka location who can join Immediately or within 15 days.

Responsibilities: * Coordinate meetings & events * Schedule appointments & travel arrangements * Provide administrative support * Manage executive calendar & communications * Prepare MOMs & presentations * Vendor management

Company : Augmont Goldtech Private Limited Position : Secretary Experience : Minimum 2 years Employment Type : Full Time, Permanent Shift - General Shift (Alternate Saturday's Off) Department : Admin Role & Responsibilities: 1. Executive Support: Serve as the primary point of contact for the Director. Manage the Director's calendar, including meetings, events, travel, and appointments. Draft, review, and manage correspondence (emails, letters, reports). Prepare and organize documents, reports, and presentations for meetings and events. Handle confidential information with discretion. 2. Coordination & Stakeholder Support: Assist in organizing and coordinating the Directors meetings with internal and external stakeholders, including clients, vendors, and partners. Provide support for scheduling, documentation, and follow-ups. Monitor industry trends and provide relevant updates or insights. Work closely with different departments to ensure timely flow of information and materials. 3. Event & Exhibition Management: Coordinate logistics for exhibitions, conferences, and corporate events, including setup, design, and material preparation. Liaise with event organizers to ensure smooth execution of activities. Coordinate with vendors for construction, transportation, and setup requirements. Provide on-site support during events, managing schedules and stakeholder meetings. Track performance, gather feedback, and manage follow-ups. 4. Travel & Logistics Management: Organize travel arrangements for the Director, including bookings, accommodations, and itinerary planning. Assist in planning and organizing corporate offsites and internal team events. 5. Administrative Support: Perform day-to-day administrative duties such as filing, maintaining records, and managing databases. Process and track expenses and reimbursements for the Director. Manage and process employee expense reimbursements in coordination with the finance team, ensuring proper documentation and timely approvals. Respond to incoming calls, emails, and requests on behalf of the Director. 6. Relationship Management: Build and maintain positive relationships with business contacts, clients, and partners. Represent the Director professionally and courteously during meetings, events, and communications. Preferred Candidate Profile: Bachelors degree or equivalent work experience. Minimum 3 years of proven experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar administrative role. Excellent organizational and time-management skills. Strong verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools. Ability to manage sensitive information with a high degree of discretion. Strong problem-solving skills and adaptability in a dynamic work environment.

Location : Sector V, Kolkata Work Schedule : 5.5 days/week (Alternate Saturdays are half-days) Experience Required : Minimum 35 years in an Executive Assistant, Coordinator, or Administrative role Reports to : Director (Direct Reporting) Team Size Managed : None initially, but will coordinate across departments Preferred Gender : Female Travel Time : Should be within 45 minutes from Sector V office About Us We are a fast-growing business in the premium decorative materials space, with a 30-year legacy and a strong focus on innovation, scale, and operational excellence. Our team is rapidly expanding across sales, marketing, operations, design, and technology. As we enter our next growth phase, we are looking for a sharp, committed Executive Assistant to work directly with our Director and become a key driver of coordination, process, and execution. Key Responsibilities Serve as the right hand to the Director for all internal and external coordination Manage the Director’s day-to-day work — calendar, task list, follow-ups, reminders, and communications Ensure seamless coordination with all departments on behalf of the Director (admin, sales, marketing, operations, etc.) Follow up on all delegated tasks, drive timely execution, and maintain status dashboards Handle both professional and personal coordination tasks as needed Assist in creating documents, SOPs, reports , and Excel trackers Coordinate and prepare for meetings, take minutes, and ensure follow-ups are completed Research vendors, suppliers, and business requirements when assigned Help streamline communication by being the single point of contact for certain internal or vendor requests Oversee and manage any runners or junior office support assigned Ideal Candidate Profile Highly organized, detail-oriented , and proactive with excellent follow-up skills Outstanding verbal and written English communication Comfortable in a high-pressure, fast-paced environment Skilled in Google Sheets, Microsoft Excel, and Word Able to handle sensitive and confidential information with discretion Naturally assertive yet polite — able to coordinate with senior team members effectively Comfortable doing multi-domain tasks , from scheduling and document creation to vendor coordination and errands Past experience as a secretary to MD/Director/CEO or as a senior coordinator will be a strong plus Should show long-term thinking, loyalty, and stability — not someone who hops between jobs frequently Growth Path This is a high-visibility, high-impact role that sits at the center of the organization’s functioning. The EA will become the voice and executor for the Director — a position of influence, trust, and opportunity. Over time, this role can evolve into a Chief of Staff or Senior Operations Coordinator role based on performance.

Role & responsibilities Calendar & Schedule Management Oversee and optimize the CMO's calendar, scheduling meetings, appointments, and travel arrangements. Anticipate and resolve scheduling conflicts, ensuring the CMO's time is utilized effectively. Communication & Correspondence Act as the primary point of contact between the CMO and internal/external stakeholders. Draft and edit emails, memos, reports, and other documents on behalf of the CMO. Meeting & Event Coordination Organize internal and external meetings, conferences, and presentations. Prepare agendas, take minutes, and ensure follow-up actions. Project & Task Management Support specific marketing projects and campaign launches by managing timelines, coordinating with cross-functional teams, and tracking progress. Assist in the coordination and execution of marketing projects and campaigns. Maintain office operations and procedures through liaison with relevant functional teams. Desired Qualifications Proven experience as an Executive Assistant, Exceptional organizational skills with strong attention to detail. Advanced proficiency in Microsoft Office Suite, Strong written and verbal communication skills. Ability to handle multiple tasks simultaneously and work under pressure. High level of discretion and confidentiality Office Address : Aventura tower , Plot No D 404 & 405, TTC Industrial Area, MIDC Road,, Turbhe- 400705, Navi Mumbai, Maharashtra 400705.

Responsibilities: Manage and maintain the Directors calendar, including scheduling internal and external meetings, appointments, and travel. Prepare high-quality documents, presentations, reports, and correspondence on behalf of the Director. Screen emails, calls, and inquiries, responding on behalf of the Director where appropriate. Coordinate logistics for meetings, including agenda preparation, minutes, and follow-up actions. Liaise with internal teams and external stakeholders to ensure timely communication and task completion. Assist in project tracking, departmental planning, and performance reporting. Handle confidential information with integrity and discretion. Support in the preparation and coordination of board or leadership meetings as needed. Manage expense reporting, invoice processing, and budgeting tasks related to the Director’s office. Take initiative to improve administrative processes and support efficiency in the Director’s workflow. Qualifications & Skills: Proven experience as an Executive Assistant or similar role supporting senior leadership. Exceptional organizational and time-management skills. Excellent written and verbal communication abilities. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Zoom, Teams, Google Workspace). Strong attention to detail and ability to prioritize in a fast-paced environment. Ability to handle confidential information with discretion. Professional demeanour, with the ability to interact effectively with stakeholders at all levels. Role & responsibilities Preferred candidate profile

Daily work management, MIS, E-Mails Mints of meeting, Calander Management Experience of office management Involvement in project Implementation Candidate Assist to Director or MD Exp in Calander Management, Travel arrangement Required Candidate profile Candidate must be MBA regular with excellent communication skills Able to handle MD Desk & foreign clients Email & Phone calls management