Executive Assistant to Director

Job Title: Executive Assistant to Director

Location: Patel Nagar, New Delhi

Department: Executive Office / Administration

Reports To: Director / Managing Director / CEO

Job Summary:

We are looking for a highly organized, proactive, and professional Executive Assistant (EA) to support the Director. The EA will be responsible for managing schedules, communications, travel arrangements, and administrative tasks to ensure the Director’s time is used effectively and operations run smoothly.

Key Responsibilities:

• Manage the Director’s calendar: schedule appointments, meetings, and conferences.
• Act as the first point of contact for internal and external communications on behalf of the Director.
• Draft, proofread, and manage emails, reports, presentations, and other documents.
• Coordinate domestic and international travel arrangements, including itineraries, visas, and accommodations.
• Organize and prepare for meetings, including gathering documents and attending to logistics.
• Maintain confidentiality of highly sensitive information and manage professional and personal tasks as needed.
• Follow up on action items, deadlines, and deliverables with internal teams.
• Take accurate meeting minutes and distribute them in a timely manner.
• Handle office tasks such as filing, expense tracking, and procurement.
• Assist in planning and executing events, reviews, or offsite meetings.

Qualifications & Skills:

• Bachelor's degree in Business Administration, Communications, or a related field.
• 3–7 years of experience as an EA, preferably supporting C-suite or senior leadership.
• Excellent verbal and written communication skills.
• High level of discretion and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), Google Workspace tools.
• Strong organizational and multitasking abilities.
• Ability to work independently and anticipate needs.
• Flexible, resourceful, and proactive under pressure.

Preferred Qualifications:

• Experience working in fast-paced corporate or startup environments.
• Understanding of business functions like HR, finance, or legal (as per role requirements).

Knowledge of tools like Busy

Job Type: Full-time

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person