Executive Assistant to Director (EA)

Job Title: Executive Assistant
Location: Udyog Vihar, Phase -4, Gurgaon, Haryana.
Work Type: Full-time- Onsite

Note: Female candidates are preferred.

Job Description

We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our Director. This role demands strong communication skills, keen attention to detail, and the ability to manage multiple priorities efficiently in a dynamic environment.

Key Responsibilities

• Manage and maintain the Director’s calendar via Google Calendar, including scheduling, rescheduling, and coordinating meetings.
• Provide high-level administrative assistance, managing daily schedules, appointments, and task prioritization.
• Prepare and organize documents for meetings, presentations, reports, and internal communications.
• Draft, proofread, and edit letters, emails, and presentation content.
• Track and follow up on action items from meetings to ensure timely completion.
• Maintain an organized digital and physical filing system for easy document retrieval.
• Review and compile reports, presentations, and correspondence on behalf of the Director.
• Screen and prioritize emails, phone calls, and meeting requests.
• Serve as the primary point of contact between the Director and internal/external stakeholders, ensuring seamless communication.
• Prepare agendas, record meeting minutes, and track follow-up actions for both internal and external meetings.
• Coordinate logistics for meetings, conference calls, and virtual appointments.
• Monitor and manage tasks through Facility Management Systems (FMS) and provide regular updates to the Director.

Preferred Candidate Profile

• Minimum 1 years of experience as an Executive Assistant is required.
• Proven ability to manage communications and scheduling at the senior executive level.
• Proficient in Google Workspace (Calendar, Gmail, Docs, Sheets).
• Strong written and verbal communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• High attention to detail, professionalism, and discretion in handling confidential matters.
• Comfortable working in a fast-paced and dynamic environment.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹40,000.00 per month

Schedule:

• Day shift

Application Question(s):

• Are you comfortable working for 6 days a week?

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant : 1 year (Required)

Location:

• Gurugram, Haryana (Required)

Work Location: In person