Documentation Executive

Job Description

House of Shipping provides business consultancy and advisory services for Shipping & Logistics companies. House of Shipping's commitment to their customers begins with developing an understanding of their business fundamentals. Currently House of Shipping is looking to identify a high caliber Executive - Documentation to join our team. Job purpose We are seeking a detail-oriented and process-driven Documentation executive to support end-to-end shipping documentation activities. This role involves handling complex shipment processing, coordinating with internal teams and port agents, and ensuring compliance with shipping regulations and client requirements. The ideal candidate should have strong knowledge of documentation procedures in containerized shipping, particularly in transshipment, dangerous goods (DG) handling, and B/L processing. Main tasks and responsibilities Documentation Processing Handle SRR – Booking (including DG cargo), manage Draft preparation, including merge/split functions. Revise booking quantity and delete Container Release Orders (CRO) as per updated instructions. Post and share finalized manifests with POD agents and ensure manifest accuracy. Update and manage FMC-related B/L details, including rates, free time, and Change of Destination (COD). Process surrender requests, including cancel surrender procedures. Execute vessel rotation changes and ensure updates reflect in documentation systems. Coordination & System Updates Share documentation files with agents once connection vessels are nominated. Fetch and validate system data using ARR reports. Push transshipment (T/S) shipments and ensure correct routing. Post local shipments and validate documentation. Split Bills of Lading (B/L) at transshipment ports as per requirement. Update manifest details, including necessary changes or corrections. Check for system errors related to agent data and correct discrepancies. Process Management & Support Add commodities and ensure cargo descriptions are in compliance. Issue and circulate circular notices as required by operations or regulatory changes. Undo B/Ls to POL login, if necessary, for amendments or updates. Provide finalized manifest copies to HQ for vessel operator submissions. Map consignees (Cnee) for EQC nominations in T/S shipments.