Asst.Manager Contract Management

Assistant Manager - Contract Management

Assistant Manager - Contract Management

Responsibilities:

• Execute projects / contracts

  strictly according to project timelines, ensuring no penalties from clients.

• Review contract orders

  and conduct Project Kick-off meetings with customers and the internal team for new and significant orders.

• Plan and work towards the achievement of the Sales Plan

  as per schedule.

• Coordinate with Material Requirements Planning (MRP) / Supply Chain Management (SCM) / Production

  and send Sales Order (SO) wise status / Monthly Progress Report (MPR) updates to customers.

• Submit final technical & commercial documentation

  and secure approvals, including Inspection Release Notes (IRN) / Material Delivery Completion Certificates (MDCC).

• Organize and attend meetings with customers / clients / consultants / vendors

  to expedite approvals, advances, and any other requirements to maintain the project schedule.

• Coordinate with Operations and Quality Management (QM)

  for the execution of inspection activities.

• Follow-up / keep track of Liquidated Damages (LD) orders

  , LD waiver requests with necessary justification, and final payments.

• Track cash flow of orders

  and ensure advances and payments are received on time.

• Communicate effectively with clients

  to identify needs and evaluate alternative business solutions with project management.

• Continuously seek opportunities to increase customer satisfaction

  and deepen client relationships.

• Manage client expectations effectively.

• Enhance client relationships

  through excellent service, follow-up, and successful project completion.

• Contribute to Cash Flow Management

  and

  Contribution Margin improvement

  of the project.

• Ensure that all internal orders from other plants are booked in time

  and scheduled as per the Purchase Order delivery date.

• Ensure timely submission of post-order documents

  and receipt of approval and manufacturing clearances.

• Periodically review orders on hand

  with the team using SAP reports and other tools.

• Identify risks and initiate actions for mitigation.

• Ensure that all orders are executed within contractual delivery.

  In case of any delays, identify reasons and ensure receipt of delivery extensions prior to dispatch.

• Ensure that all requirements as per the KSB Quality Management System (QMS)

  and other systems are being followed.

Skills:

• Strong project and contract execution capabilities.

• Expertise in managing project timelines and avoiding penalties.

• Proficiency in conducting project kick-off meetings.

• Excellent coordination skills

  with various internal departments (MRP, SCM, Production, Operations, QM) and external stakeholders (customers, clients, consultants, vendors).

• Adept at technical and commercial documentation submission and approval.

• Strong negotiation and follow-up skills

  for payments, approvals, and LD waivers.

• Proven ability in cash flow management and contribution margin improvement.

• Exceptional client communication and relationship management skills.

• Familiarity with SAP reports and other tools

  for order review and risk identification.

• Knowledge of KSB QMS and other system requirements.