Assistant to Chief Executive Officer

We’re an India-based digital agency with a strong backend team across India and beyond. Now, we’re hiring a smart, reliable, and proactive Virtual Assistant to help streamline operations, client communication, and internal coordination.

This is not a generic VA role. We’re looking for someone who understands how to support a founder, keep projects moving, and make sure no ball is dropped. You’ll be the glue between our team and our clients.

What You’ll Be Responsible For:

Client Coordination

•⁠ ⁠Acknowledge and forward client messages, emails, and updates (no cold calling or sales)

•⁠ ⁠Ensure client requests are properly captured, clarified, and shared with relevant team members

•⁠ ⁠Follow up with clients for pending feedback, assets, or approvals

•⁠ ⁠Share completed work via WhatsApp/email, manage polite and timely communication

Project & Task Tracking

•⁠ ⁠Maintain a daily task sheet or Notion/Trello board showing live project status

•⁠ ⁠Check in with team members (designers, developers, ad managers, etc.) for progress updates

•⁠ ⁠Identify blockers, delays, or missing pieces and flag them

Administrative Support

•⁠ ⁠Draft professional emails and summaries

•⁠ ⁠Schedule meetings and create Zoom/Google Meet links

•⁠ ⁠Organize and maintain shared folders on Google Drive

•⁠ ⁠Prepare and send quotations, invoices, and follow-ups (using Zoho)

•⁠ ⁠Assist in formatting client proposals using pre-written content and templates

Founder Support

•⁠ ⁠Maintain daily to-dos and remind of follow-ups

•⁠ ⁠Prioritize workload and escalate urgent issues

•⁠ ⁠Keep records of all active clients, pending tasks, and billing status

Who We’re Looking For:

•⁠ ⁠Excellent written and spoken English

•⁠ ⁠Strong attention to detail and follow-through

•⁠ ⁠Prior experience as a VA, operations assistant, executive assistant, or coordinator

•⁠ ⁠Comfortable with tools like Google Docs, Sheets, Drive, Zoom, WhatsApp Web, and Zoho (or fast learner)

•⁠ ⁠Highly organized — you love checklists, reminders, and deadlines

•⁠ ⁠Available full-time (6 days/week, 7–8 hours per day, IST or UAE-aligned hours)

•⁠ ⁠Reliable internet connection and personal laptop

Send resumes to careers@webzenia.com 

Only shortlisted applicants will be contacted for a short test task and interview.