115 Administrative Operations Jobs - Page 4

Note from the founder: We're excited to find someone to collaborate with us directly on most important activities in finance and administration. These activities will vary based on the companies current focus, offering a dynamic and engaging work experience. In this role, you'll be involved in 50% Finance and compliance, 30% on Administration, 20% on new initiatives; and will have 100% ownership of the problem statements you tackle. Role & responsibilities: Manage end to end accounting with team to ensure the books of accounts are accurate and are done on timely manner Oversee the operations in Account Receivable/Accounts Payable, Payroll Manage all compliances related to the company including but not limited to TDS, GST, Internal Audit, Stat and tax Audit, ITR Filling, Secretarial matters, etc, (This is not an exhaustive list) Finalization of Trial Balances and provisions on a monthly/quarterly basis Provide clear visibility (dashboards, MIS, financial statements) for Statutory Reporting and Internal Reporting of yearly, quarterly, and monthly financials standing to various stakeholders like CXOs, Board, and external agencies as required Forecast cash flow positions, related borrowing needs, and available funds for expense and investment Manage external stakeholders, partners, and agencies e.g. Payroll partners, Banks, Legal advisors, Statutory offices of the Governments, etc Actively participate and liaison with companies auditors to ensure smooth and timely audits Develop and implement financial policies and procedures to ensure compliance with regulatory requirements and best practices (setting up SOPs) Support the management in next round of fund raises with requisite data, analysis and due diligence. Support and oversee admin operations of the company and the experience centres Preferred candidate profile: Qualified/Inter Chartered Accountant (CA) with 3+ years of experience in similar roles with small-medium sized companies or Technology Start-ups Prior experience working in e-commerce accounting is an added plus Building the finance function from 0-1 for a scaling commerce company excites you Youre open to being a generalist and adapting to the uncertainty of early-stage startups. Strong ability to deal with ambiguity and problem-solve for aspects that you or the team may encounter the first time or are not familiar with. You understand budgeting, forecasting, and financial reporting like the back of your hand You are not only coming here for strategy roles but for on-ground hands-on work Excellent communication, verbal and written with the ability to engage customers and convey complex concepts clearly and concisely. You can work 50-60 hours, 6 days a week

Roles and Responsibilities Has to handle an Ophthalmic Center. Day to day Operations and Administration work. Branding - Promotion of Ophthalmic Center. Manage Staff and motivate Team. Supervision of entire Team.Coordination between higher management and Center. Proper Data preparation. Coordinate with Patients. Proper Reporting. Desired Candidate Profile: Candidate must have good communication skills. Must be energetic and enthusiastic. Must have experience of Branch Management & administration. Candidate experienced in Hospital or Healthcare Industry only will be considered. Candidate from Ophthalmic industry will be preferred. Capable in team handling. For More Details Call on drop your resume on 8875029935

Minimum 8 yrs in Mall Operations, with at least 5 yrs in a supervisory role Extensive experience in Operational Management, Tenant Relations, Financial Management, Customer Service Knowledge of building systems (e.g., HVAC, electrical, plumbing)

Role- Head of Facility Management Services Exp 20+ Years Academic BE/ B Tech + MBA / PGDM Role Objective- You will be responsible for End-to-End Management , Supervision and Executions of Facility Management & Engineering services including MEP-HVAC, CAMs and Collection, CAPEX and OPEX, Assets and Project management in a Large-Scale Group Housing Township Projects in Delhi NCR. Job Profile and Role – Leadership level expertise in management, supervision and executions of Technical Facility Operation, CAMs and Collections, Techno Commercial for MEP Services-Electrical, Mechanical and PHE facilities Supervise and Monitor MEP -HVAC Services including preventive maintenance of Electrical and Mechanical Equipment: HVAC System, Power Backup- DG Sets, Lift-Elevators, HT- LT panels, Power Distribution and Building management systems. Leadership and Team Management-Development for Technical MEP Services, Plumbing and Firefighting, Security, Housekeeping, Building Maintenance and Landscape: Internal and External Facility Operations Management for Group-Housing Project of around 4MN SQFT. Periodic review and renewals of AMCs in HVAC-DG Set-Elevator-Escalator-Pumps Supervise, Control MEP Services and Facility Operations Recovery Consumption of utilities by End Users for Residential and Commercial Spaces Calibration of Electric Meter, Water, Instruments Periodically Vendor Evaluation and Due Diligence Expertise in Building Maintenance, Utility Monitoring, supervisions of Housekeeping, Pest Control & Landscape, Maintenance Services Exp in Management of Systems for Security and Safety, Fire Prevention & Protection Service, Fire drills / evacuation drills, Building Safety audit, Electricity/Plumbing Services, Air-conditioning Services, Elevators Address the queries and concerns of Residents and Retailers and drive timely resolution Interact with the Vendors and Service Providers and support in resolving any payment/ terms/ facility management related issues faced by them Excellent communications & Coordination skills Preferred candidate profile: 1. Core Expertise in Facility Management and Building Maintenances especially in Large Scale Group Housing/ Township Projects 2. Management: Supervise and Monitor : Soft Services, Technical MEP-HVAC and Plumbing / Firefighting Services 3. End to End Supervision and Controls of Security, Housekeeping, Pest Controls, Estate Management 4. Vendor Administration and Management: Project Consumable and OPEX Procurements 5. Supervise and Monitor CAMs and Collections of Due from Residents and Retailers

Responsible for allotting rooms to students, hostel discipline, Food quality Report any instances of indiscipline or misbehaviors by students to the Chief Warden. Candidate must have to stay inside Campus Food and sharing accommodation provided Free meal Food allowance

Experience in Overseeing day-to-day operations of the Entire site Analytical and Management skills Ensure operations adhere to policies and regulations People-management skills. Required Candidate profile Ex Serviceman preferred(Army) of higher rank Leadership role should have handled the entire site in all domains send resume to sunil@flamingopharma.com

Administration 8-15 automobile Admin Compliance Location- Urawade Pune Salary 25-40k

Key Responsibilities: Act as a bridge between the plant floor and the office, ensuring that both operational and administrative functions are running efficiently and effectively. Oversee daily manufacturing activities, ensuring smooth production and adherence to quality and output targets. Maintain a safe and compliant work environment aligned with regulatory and industry standards. Monitor plant expenses and implement cost-control measures to stay within budget. Ensure timely maintenance of equipment through a preventive maintenance program. Track and report on production performance, operational efficiency, and other key metrics. Hire, train, and manage office and administrative staff, ensuring a motivated and productive team. Handle budgeting, payroll coordination, vendor payments, and other office-related financial tasks. Oversee general administrative duties such as scheduling, correspondence, and record maintenance. Lead or participate in projects focused on process improvement, growth, and compliance. Qualifications: Willingness to be based in Ranchi and take full ownership of plant and office operations. Excellent leadership and team management skills with the ability to multitask and take initiative. Strong analytical, problem-solving, and decision-making abilities. Proven ability to manage budgets, resources, and cross-functional teams. Proficiency in MS Office, especially Excel, and capable of drafting professional emails and reports. Suitable Candidate can also apply on recruitment@pensol.com

Strong administrative person from Beverage mfg. - Distillery & Brewery to oversees the entire distillation & bottling process, ensuring efficient operations, quality control, and safety, production, scm, hr, operations, compliances, plant, manpower

Handling all tasks related to physical security aspects (like access control system, cctv, environmental controls of server room) Managing all MIS reports related to physical security. Should be able to manage outsourced teams like security, housekeeping and maintenance. Vendor management and all tasks related to procurement. Maintain all records, reports for internal / external audits To ensure that proper preventive maintenance of all equipments are done and records maintained. Handling petty cash expenses Handle all billing (checks & coordination with finance) Should be able to understand & coordinate repairs & maintenance of office equipment. Asset management - the lifecycle from procurement to disposal. Requirements Should be from general administration background. Overall functioning of administration tasks related to physical security, vendor management and procurement, office maintenance, legal and compliance, liasoning work etc. Experience of audits will be good to have.

An IT and Administration Officer combines IT skills with administrative tasks, ensuring the smooth operation of IT systems and providing support for the organization's overall administrative needs

Responsibilities: To oversee the operational, academic, and financial performance of a cluster of preschools, ensuring consistent quality, regulatory compliance, enrollment growth & parent connect. To Build brand presence in the community, and identify opportunities for network expansion 1. Centers Operations & Academic Quality Ensure SOP compliance across all centers (hygiene, safety, HR, daily schedule). Conduct monthly quality audits and submit reports. Monitor academic delivery and curriculum implementation. Guide teachers on improvements in classroom practices and child outcomes. 2. Admissions & Lead Conversion Track inquiries, ensure timely follow-up, and support Center Heads in closures. Conduct regular parent orientations, school tours, and demo sessions. Manage inquiry logs for accuracy. 3. Financial & Administrative Oversight Monitor fee collections, staff expenses, and supply purchases at each center. Approve small-scale procurement and report budget deviations. Ensure compliance with local regulations (if any). 4. Parent, Community Engagement & Outreach Plan and execute local events like open houses, festive carnivals, and workshops. Build partnerships with parents, pediatricians, playgroups, and local influencers. Represent brand in the community to increase preschool & daycare visibility. 5. People Development & Performance Management Coach and support Center Heads for daily management. Identify training needs and organize upskilling sessions for teachers. Conduct performance reviews, recommend and implement corrective action. 6. Infrastructure Maintenance & Property Upkeep Ensure that all centers are clean, well-maintained, and child-safe at all times. Conduct regular inspections for repair needs (furniture, flooring, walls, play equipment, plumbing, electricals). Coordinate with vendors or internal maintenance team to execute timely repairs. Oversee AMC (Annual Maintenance Contracts) and maintain vendor logs. 7. Expansion & Market Intelligence Scout for locations for new centers of preschools / daycare based on demand. Conduct competitor benchmarking and parent feedback analysis. Share monthly growth insights and recommend business improvements Experience in a similar role: Minimum 3 years Core competency Has positive, growth & ownership mindset Can balance quality control, team leadership, and business growth. Strong communication skills in English & local language (will be preferred) Is result oriented, agile & adaptable Is comfortable using technology Salary bracket: salary no bar for the right candidate

Role & responsibilities O verseeing daily operations Managing staff Implementing policies Coordinating with departments Preferred candidate profile Male Candidates Only *** INSTITUTION EXPERIENCE PREFERED ***

We are seeking a proactive and detail-oriented Operations & Administration Executive to serve as a key liaison between our clients and internal teams. This role will ensure effective communication, smooth operational processes, accurate documentation, and timely client follow-ups. The ideal candidate will be organized, articulate, and capable of handling multitasking in a fast-paced environment. Key Responsibilities : Act as the primary point of contact between clients and internal departments. Share updates and confirm invoice dispatch with clients. Follow up on pending payments and ensure timely collections. Draft and send professional emails to clients and team members. Maintain and update accurate client records using MS Excel and other tools. Prepare documentation, reports, and presentations using MS Word and PowerPoint. Support general operational and administrative tasks across both business verticals. Coordinate internal workflows to ensure high client satisfaction. Experience & Qualifications : Graduate or Postgraduate in any discipline Minimum 2 years of experience in operations, client coordination, personal assistant, or secretarial roles. Strong verbal and written communication skills. Proficient in MS Excel, Word, and PowerPoint. Ability to draft clear and concise professional correspondence. Strong organizational and multitasking skills. Confident in managing client interactions independently. Preferred Attributes : Experience in Real Estate or Relocation sectors is a plus. Customer-focused with a keen eye for detail. Ability to work independently and collaboratively in a team environment. What We Offer : A dynamic role within a growing organization with two distinct verticals. Opportunities for professional growth and exposure to client and operations management. A collaborative and supportive work culture.

Oversee daily administrative operations and ensure smooth functioning of office activities. Manage office supplies, vendors, and facility maintenance. Supervise administrative and support staff, delegating tasks effectively. Assist in budgeting, expense tracking, and financial record-keeping. Develop and implement office policies and procedures. Guide prospective students in selecting appropriate academic programs based on their interests and career goals. Provide detailed information about courses, admission processes, and career prospects. Handle inquiries via phone, email, and in-person consultations. Conduct counseling sessions, webinars, and workshops for prospective students and parents. Follow up with potential students to encourage enrollment.

The Executive Assistant will be responsible for supporting the Director in managing their daily schedule and overseeing various operational aspects. This includes monitoring team targets, collaborating with different departments, and ensuring efficient administrative operations. Must have knowledge of advanced Excel.

About the Role We are looking for a proactive and detail-oriented Administrative Executive to manage administrative operations across three locations from our Gurgaon office and ensure seamless office management. This role requires strong vendor management skills, resource coordination, and the ability to handle dynamic operational challenges in a fast-paced startup environment. Key Responsibilities Manage administrative operations for three locations while working from the Gurgaon office, ensuring smooth processes and alignment. Vendor Management & Negotiation Identify, onboard, and manage vendors for office supplies, maintenance, IT equipment, and other operational needs. Ensure cost-effective solutions, timely service delivery, and maintain strong vendor relationships. Office Operations & Procurement Oversee procurement of office supplies, pantry stock, and infrastructure to maintain a well-equipped workspace. Laptop & IT Asset Coordination Manage the allocation, tracking, and maintenance of office laptops and IT resources. Vendor Payments & Compliance Ensure timely payments, contract renewals, and compliance with company policies for all vendor engagements. Ad-hoc Administrative Tasks Handle additional operational and administrative responsibilities as needed to support smooth business functions. Who You Are Highly organized with the ability to juggle multiple administrative tasks across different office locations. Proactive in identifying operational bottlenecks and implementing efficient solutions with minimal supervision. Strong vendor management, negotiation, and coordination skills to optimize office expenses and service quality. Adaptable to a fast-paced startup environment, ensuring office operations run smoothly despite changing priorities. Excellent communication and interpersonal skills to coordinate effectively across teams and vendors.

Position Title: Regional Manager School Operations Reporting To: Cluster Principal Location: Regional Headquarters / Assigned Cluster Schools Employment Type: Full-Time Role Overview: The Regional Manager supports the Cluster Director/Regional C.E.O in managing the strategic, operational, academic, and administrative functions of schools within the designated cluster. The role focuses on ensuring effective coordination, efficient processes, and adherence to organizational standards while fostering a positive environment for staff and students. Key Responsibilities: 1. Strategic Support Assist the Cluster Director/Regional C.E.O in developing and implementing regional strategies aligned with the VIBGYOR Group of Schools' vision. Support schools in executing strategic initiatives to improve academic performance, student engagement, and operational efficiency. 2. Operational Support Monitor day-to-day operations across schools, ensuring compliance with organizational policies and standards. Coordinate data collection, reporting, and analysis for attendance, academic performance, and extracurricular activities. 3. Academic Support Collaborate with academic teams and school Principals to implement curriculum improvements. Monitor academic benchmarks and assist in developing intervention plans for schools requiring support. Facilitate the organization of teacher training programs and workshops 4. Financial Assistance Assist the Cluster Director/Regional C.E.O in managing budgets for schools within the cluster. Support revenue tracking, budget utilization, and cost optimization initiatives. Coordinate admissions campaigns and parent engagement programs to drive student enrolment. 5. Stakeholder Coordination Serve as a key point of contact between school Principals and the Cluster Director/Regional C.E.O Organize and participate in meetings with stakeholders to address concerns and drive positive outcomes. 6. Human Resource Coordination Support the recruitment, onboarding, and development of school staff as guided by the Cluster Director/Regional C.E.O. Assist in managing staff performance evaluations and professional development initiatives. Promote a positive and inclusive work culture across all schools within the cluster. 7. Compliance and Risk Management Ensure schools within the cluster adhere to local education regulations and internal policies. Conduct periodic audits to identify gaps in compliance or governance processes. Assist in implementing corrective actions to mitigate risks and ensure smooth school operations. Skills & Competencies: Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work collaboratively with diverse teams. Proficiency in data analysis and reporting tools. Problem-solving skills with a proactive approach. Qualifications: Post graduation and Bachelors degree in Education (Management, or related fields) 5+ years of experience in educational administration or leadership roles. Prior experience in multi-school management is an added advantage. Key Performance Indicators (KPIs): Improved academic outcomes and student performance metrics. Operational efficiency across cluster schools. Staff retention and satisfaction levels. Effective budget management and financial performance. Successful implementation of strategic initiatives.

Legal & Liaisoning and coordination with various government authority like (Municipal Corporation, Revenue Dept., GSRTC and GHB, torrent power, GEB, Estate Dept., AUDA, tax dept., GPCB, Fire, PWD,) Preparation of TDR & RERA documents

We are Hiring Administration Manager and looking for immediate joiners for a Government Broadband Project BharatNet Project in a Telecom Implementation Company based in Gurugram. Job Title: Administration Manager Implementation Department: Operations / Administration Location: Gurugram CTC: 60k/month -70k/month Reports To: Director Operations / Head of Implementation Employment Type: Full-Time Job Job Summary: We are looking for a proactive and organized Administration Manager to oversee and support the implementation phase of GIS Telecommunication projects. This role is critical in ensuring smooth administrative operations, coordinating logistics, managing documentation, and supporting field and technical teams during project rollouts. The ideal candidate should have a strong background in administration, project coordination, and stakeholder management, preferably in the telecom or GIS industry. Key Responsibilities: Implementation Support & Coordination Provide administrative and logistical support to ensure successful implementation of GIS Telecom projects. Coordinate with internal teams (design, technical, field) and external vendors to ensure timely delivery of resources and documentation. Track implementation schedules and report on progress, delays, and dependencies to leadership. Facility & Asset Management Oversee procurement, allocation, and maintenance of project-related equipment, tools, and office resources. Manage inventory records for telecom/GIS hardware and software used during implementation. Documentation & Compliance Maintain comprehensive records of project documentation, permits, contracts, and regulatory compliance requirements. Ensure that all administrative documentation is updated and archived according to company policy. Vendor & Staff Coordination Liaise with contractors, field teams, and service providers to ensure proper onboarding, contracts, and site readiness. Support onboarding of new implementation staff, including facility access, equipment provisioning, and training coordination. Reporting & Communication Prepare weekly/monthly administrative reports on implementation status, logistics, resource allocation, and cost control. Serve as the central point of contact for administrative escalations related to implementation activities. Process Improvement Identify opportunities to streamline administrative workflows and enhance efficiency in project execution. Implement systems and tools to monitor, track, and improve admin-related aspects of implementation. Requirements: Education: Bachelors degree in Business Administration, Operations Management, or a related field. Experience: 5+ years of administrative or operations experience, preferably in GIS, telecom, or infrastructure implementation projects. Proven experience managing logistics and supporting cross-functional project teams. Skills: Strong organizational and multitasking abilities. Excellent communication and coordination skills. Proficiency in MS Office Suite; experience with ERP/project tracking tools is a plus. Familiarity with GIS and/or telecom industry practices is highly desirable. Preferred Qualifications: Prior experience in telecom rollout projects or GIS data implementation. Knowledge of procurement, contract management, and site operations. Working Conditions: May involve travel to project sites or coordination with multiple regional offices/vendors. Hybrid/On-site work setup as per project needs. For further assistance contact/whatsapp : 9354909512, 9354909517 or write to pankhuri@gist.org.in hema@gist.org.in

Role: College Administrator Skills: General, Vendor , Staff , time, Facility, Travel, Transport Management Engineering college experience. Phone No : 6383838110 Mail : jobs.istarbs@gmail.com

EC-Council ( www.eccouncil.org ) is the worlds largest cyber security technical certification body. We operate in 145 countries globally and we are the owner and developer of various world-famous cyber security programs. We are proud to have trained and certified over 380,000 information security professionals globally that have influenced the cyber security mindset of countless organizations worldwide. JOB ROLE AND FUNCTIONS Maintaining Office Equipment & AMCs Maintaining Office Inventory Repairing & Maintenance of office infrastructure Managing Vendors Supervising Housekeeping & Office boys Controlling of Bills & Payments Handling Insurance requirement of company and their timely renewal Handling Procurement Managing Safety, Security & Fire Fighting Organizing Events Communication & Facility Maintaining Canteen & Refreshment Maintaining Hygiene & Sanitation Handling General Administration Managing Assets & Inventory Handling Travel Desk Managing office transports EDUCATION & EXPERIENCE Any graduate/ diploma degree preferred. 4+ years of Admin experience. Understanding of the regional culture and market is a must. COMPETENCIES Presentable & Strong Communication skills Able to create a good First Impression. Good Written and Verbal Communication Skills. Fluent in English Maximum number of regional languages preferred.

Hiring of Admin Executive-Male Only with 3-4 yrs. Exp. into hospital Healthcare at Alipur, Chickkaballapur Dist, Karnataka-561213 Working Experience: at least 3-4 yrs. into Healthcare background Regards Varun- 9718983381 varun.osg777@gmail.com Required Candidate profile Working Experience: at least 3-4 yrs. into Healthcare background •Operational Oversight •Staff Management •Financial Management •Patient Care •Communication and Collaboration •Resource Management Perks and benefits 30k to 35k + Accomodation

Oversee all administrative operations within the organization, ensuring efficient and effective workflow. Manage vendor relationships, negotiating contracts, and ensuring compliance with service-level agreements (SLAs). Required Candidate profile Strong negotiation and vendor management skills. Excellent organizational and multitasking abilities. Knowledge of procurement and inventory management. Strong communication and interpersonal skills

First Preference to candidate who have good experience in Utility Maintenance at Automobile equipment production industry. Utility & Maintenance: Responsible for infrastructure & Equipment maintenance like 32KV Substation, DG, Transformer, HT/LT-Chiller, UPS, PAC, VRV, water plant, AHU, Exhaust & ventilation system, Lift, Switchgear like, ACB, VCB, MCCB, RCCB, RCB, and Capacitor bank, Air Compressor, Panel Cooler AC. Coordination with team for utility/premises services enhancement & Smooth operation of facility. Keeping tracking of all equipment daily checking, PPM & testing as per desire frequency or standard. Forklift & MHE maintenance, DI & Drinking water & water cooler cleaning, FAS, Firefighting, ETP, DM water plant,UF, RO Plant, Complete maintenance of Cryogenic systems (Liquid Nitrogen), WHE, ATFD, TFH & sludge dryer operation & maintenance. Support to Network, FAS system, Security system (cabling), CCTV. Co-ordination and support for Plant shutdown activities (Preventive and Predictive) with required/ additional manpower as per requirement and schedule Vendor Management: - To follow up with the vendors / OEMs for adherence of the PPM Schedule. coordinate with the vendor for pending works/ or additional observations while operating before he visits to the property for PPM work. Check the service reports for correct status of the work done and completion of balance points observed while daily operations. Admin: Ensure timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction, Vendor staff deployment etc. Day to day coordination, SOPs, Customer visit management, events Management, Stationary management . EHS & Safety: Coordination for Evacuation Mock Drill. EHS compliance for the entire site, compliance to ISO 14001 and OHSAS 18001/45001 audits EHS evaluation of vendors, Safety work permits, EHS corrective actions, compliance to recommendations from Legal bodies. Implementation of LOTO as per safety prospectus. MIS & Reports: Daily status report, Weekly & Monthly analysis Report, Annual projection, PPM completion, CAPEX & OPEX record tracker. Same report should be timely submitted or precent to client as per SLA. Statutory Compliance : Licensing with external authorities like Factory Inspector, Fire inspector, Electrical Inspector for all the legal requirements & yearly certification. Same related complacence & legal tracker maintain & complete all certification are timely. Innovations & service enhancement: Implementing creative ideas for expense optimization, Power & water consumption optimization, training to ground staff for personality development & enhance service level. Interested Candidate can share their Resume on:- komal.p@uds.in