Project Coordinator

The Project Coordinator position at Studio Substance in Mumbai requires a detail-oriented and proactive individual to assist in planning, executing, and delivering creative projects. You should possess excellent organizational skills, a collaborative mindset, and the ability to manage multiple timelines and stakeholders in a fast-paced design environment. Working closely with creative leads, designers, and cross-functional teams is essential to ensure that projects are completed on time, within scope, and aligned with the studio's vision. This role offers opportunities for growth within a high-creative-output environment and the potential to transition into creative operations and leadership roles over time. Your primary responsibilities will include coordinating project timelines, deliverables, and resource allocation across various design initiatives. You will be responsible for maintaining detailed project trackers, documenting progress, risks, and milestones accurately, as well as scheduling and facilitating meetings, reviews, and check-ins with internal and external stakeholders. Additionally, you will act as the liaison between creative teams, operations, and external collaborators or vendors, ensuring timely communication of updates, changes, and feedback to all relevant parties. Preparation of regular status reports and presentations for internal reviews is also part of your role. Supporting the implementation of project management tools and best practices, ensuring adherence to studio timelines, workflows, and quality standards, and identifying potential bottlenecks or delays to implement proactive solutions are crucial aspects of your responsibilities. You will also be responsible for maintaining organized digital and physical project documentation, assisting in preparing briefs, proposals, and post-project evaluations, as well as supporting budgeting and invoicing processes when necessary. To qualify for this position, you should have a Bachelor's degree in Design, Communications, Management, or a related field, along with at least 3 years of experience in project coordination, preferably in a creative or design studio. Proficiency in project management tools such as Notion, Trello, Asana, or similar is required. Strong organizational and multitasking abilities, excellent written and verbal communication skills, a collaborative attitude, attention to detail, and a passion for design, creativity, and innovative thinking are essential for success in this role.,