Office Executive/Secretary

The Secretary will report to a high-level official at Integral University and will serve as the primary point of contact, providing high-level administrative support. This role is crucial for ensuring smooth day-to-day operations by managing communications, coordinating schedules, organizing meetings, and handling confidential documentation with the utmost discretion and professionalism. Key Responsibilities - Managing the calendar, including scheduling meetings, appointments, and travel arrangements. - Screening calls, emails, and correspondence, and responding independently when appropriate. - Drafting letters, memos, reports, and presentations as directed. - Organizing and maintaining files, records, and documents in both digital and physical formats. - Coordinating meetings, preparing agendas, recording minutes, and following up on action items. - Liaising with internal departments, faculty, staff, and external stakeholders. - Assisting in the preparation of reports, proposals, and strategic documents. - Monitoring deadlines, commitments, and ensuring timely submission of reports or information. - Assisting in organizing university events, conferences, and official functions. Qualifications and Experience - Bachelor's Degree (preferably in Business Administration, Office Management, or related field). - Minimum of 3-5 years of experience in a similar executive support role, preferably in an academic or corporate environment. - Proven experience in handling senior-level executive support duties with discretion and efficiency. Skills and Competencies - Excellent verbal and written communication skills. - High degree of professionalism and integrity. - Strong organizational and time-management skills. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office technology tools. - Ability to multitask and work under pressure in a fast-paced environment. - Strong interpersonal skills and the ability to work effectively with diverse groups.,