904 Office Coordination Jobs - Page 31

Job Title: Front Desk/Receptionist/Office Assistant Location: Mohali Exp: 0 to 5 years ( freshers are also welcome) Salary: 3 to 5 LPA Gender: Female candidates only About the Role: Indi IT Solutions is seeking a dynamic and professional Front Desk/Receptionist/Office Assistant to handle secretarial and front office duties at our main entrance. The ideal candidate will serve as the first point of contact for visitors and clients and must possess good communication skills along with an outstanding personality. Key Responsibilities: Answer incoming phone calls promptly and professionally. Manage existing client communications and schedule appointments effectively. Greet and assist visitors and clients with a friendly and professional demeanor. Plan and organize meetings, prepare agendas, take action points, and follow up as required. Arrange travel plans and prepare complex travel itineraries for staff and management. Maintain visitor logs and enforce access control protocols to ensure security. Handle multiple tasks efficiently in a fast-paced environment, ensuring smooth front desk operations. Maintain a clean, organized, and presentable reception area. Support various administrative and secretarial tasks as needed. Skills and Qualifications: Candidate must be a graduate in any stream. Good communication, negotiation, organizational, and multitasking skills. Strong interpersonal skills with an awesome personality and client-friendly attitude. Ability to work effectively under pressure and manage competing priorities.

Job Summary: We are seeking a professional and courteous Receptionist to manage our front desk and provide administrative support. As the first point of contact for visitors and callers, the Receptionist plays a key role in creating a welcoming and efficient office environment. Key Responsibilities: Greet and welcome visitors in a professional and friendly manner Answer and direct incoming phone calls promptly and efficiently Maintain visitor logs and issue visitor badges as needed Manage the reception area to ensure it is clean and presentable Receive, sort, and distribute daily mail and deliveries Coordinate meeting room bookings and ensure rooms are prepared for meetings Handle basic administrative tasks such as data entry, filing, and photocopying Support other departments with clerical tasks as needed Monitor office supplies and place orders when necessary Assist in coordinating office maintenance and service requests Requirements: Proven work experience as a Receptionist, Front Office Representative, or similar role Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent verbal and written communication skills Strong customer service attitude and interpersonal skills Professional appearance and demeanor Ability to multitask, prioritize, and manage time effectively High school diploma; additional certification in Office Management is a plus Preferred Skills: Familiarity with phone systems (multi-line or VoIP) Experience in handling confidential information Knowledge of administrative and clerical procedures

Assist in day-to-day operational activities, ensuring smooth and efficient running of the business Communicate effectively with internal and external stakeholders to ensure seamless coordination Excel knowledge Required Candidate profile Collaborate with team members to streamline processes and optimize operational efficiency Salary:- 20 K to 28 K satish kohli capitalplacement02@gmail.com P- 9891750342 | W- 7895263093

We are looking for a proactive and organized Operations Coordinator. This is an excellent opportunity for MBA graduates who are eager to begin their career in office management, coordination, or administration. Required Candidate profile Proficiency in MS Office (Word, Excel, PowerPoint) Ability to work independently and as part of a team satish kohli capitalplacement02@gmail.com P- 9891750342 | WhatsApp- 7895263093

Role & responsibilities This is a full-time on-site role as an Office Coordinator located in Ahmedabad. The Office Coordinator will be responsible for administrative assistance, maintaining office equipment, providing exceptional customer service, and effective communication with all stakeholders. Qualifications Administrative Assistance and Office Equipment skills Customer Service and Communication skills Proficiency in phone etiquette Ability to multitask and prioritize tasks Attention to detail and organization skills Experience in a similar role is a plus Bachelor's degree in Business Administration or related field JOB timeing 9.00am to 6.00pm We will provide staff vehicles from nearby, which are ambli ghuma , shela , and Bopal only . need for long term or stable candidate only job location SANAND - AHMEDABAD .

Real estate construction related work will be there and handling walk in clients dealing with them and telephone expertise also required . Also computer knowledge also Perks and benefits Travel expenses will be provided extra

General Office Maintenance, Courier Management, Guest and Staff Support, Handle banking tasks, post office runs,& courier deliveries or pickups, Assist in photocopying, scanning, filing,& delivering documents within the office, Prepare and serve tea.

Role & responsibilities 1) Co Ordinating with Construction Sites. 2) Following Up for Smooth Execetution of the construction 3) Timely follow up for delivery of Material at site so that there is no project delay 4) Filling of all documents received from the work site - Construction related and material related. 5) Payment and material follow up with Vendors and collecting Invoices 6) Any other back office related work as required. 7)Preparing PO & Wo & follow up related to the same. Preferred candidate profile Good Communicatin Skill Timely Follow Up Perks and benefits

Handle front desk operations, greet visitors, manage calls, and maintain records. Make outbound calls, follow up on leads, and provide product/service info. Ensure smooth communication and excellent customer experience.

Responsibilities: * Manage office supplies inventory * Maintain administrative systems & procedures * Provide exceptional customer service * Support team with administrative tasks Annual bonus

Responsibilities: * Maintain office supplies inventory * Coordinate meetings & events * Manage administrative tasks * Support team with requests * Ensure compliance with policies & procedures

Role & responsibilities Handling visitor management system (VMS) Managing inward and outward courier Material handling Hotel booking for offshore guests Arranging pick and drop for guests Booking guest lunch for visiting employees and guests Handling various company invoices for payment processing and filing them appropriately Managing stationary items, coordinating with supplier/vendor and issuing to employees and maintaining records Consolidating all the invoices and sharing with admin. Maintaining all the DCs related to admin. Effectively coordinating with maintenance team regarding AC/electrical or any infra issues. Handling landline, putting conference calls for site head Managing front office including decorating it. Handling Office boys/pantry boys effectively Maintaining all kinds of admin related registers. Access Control handling (activating and deactivating guest cards ) CCTV observation and operating procedures Coordinating with HR Head Office for New Joining Formalities.

Only Back Office Work Furniture & Building material Sales

Job Opening: School Receptionist (Immediate Hiring) Location: Vyaasa Vidya Mandir, #23/1 Thimma Reddy Layout, Naganathapura, Electronic City Post, Bangalore 560100 Experience: 1-3 years in a similar role (Freshers with excellent communication skills can apply) Salary: Competitive, based on experience About Us: Vyaasa Vidhya Mandir is a reputed institution dedicated to academic excellence and holistic student development. We are looking for a proactive and friendly Receptionist who can communicate effectively with parents and visitors while managing front desk responsibilities efficiently. Roles & Responsibilities: Handle front desk operations , greeting parents, students, and visitors warmly. Fluent in Kannada, Tamil, Hindi, and English to assist diverse parents and staff. Answer phone calls and respond to parent inquiries professionally . Manage emails, appointment scheduling, and document handling . Perform basic computer tasks , including MS Office, data entry, and school-related software. Handle photocopying, printing, and document organization . Social Media Management Post updates, announcements, and event highlights on platforms like Facebook and Instagram. Maintain a pleasant and welcoming atmosphere at the reception area. Key Requirements: Excellent verbal and written communication skills . Highly proactive, friendly, and approachable in handling parents and visitors. Ability to multi-task and manage time efficiently . Basic computer proficiency (MS Office, emails, and school portals). Experience in handling social media updates (Facebook, Instagram, WhatsApp). Immediate Hiring! How to Apply: Interested candidates can send their resume to principal.vyaasa@gmail.com

Looking forward to receiving your applications at gauri.shedge@ambitsoftware.com. As Ambit Software Pvt. Ltd. continues to grow and expand its presence in the enterprise solutions space, we are looking for a capable and committed Receptionist cum Administrative Executive to join our Pune office. We are looking for a professional who can be the first point of contact at our Pune office, ensuring smooth front-desk operations while also supporting key administrative functions. If you have a passion for organization, excellent communication skills, and the ability to manage multiple tasks efficiently, we invite you to be a part of our collaborative and fast-paced work environment. Experience: 3-7 years Key Responsibilities : Maintain a well-organized reception area Welcome guests, customers, and employees in a courteous and professional manner. Direct them to the appropriate person or department Manage and route incoming phone calls appropriately Provide excellent customer service by handling questions, resolving issues to ensure a positive experience for both guests and callers Provide basic and accurate information in-person and via phone/email in a timely manner Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook) and issuing visitor badges Monitor the inventory of office supplies and purchase new material with attention to budgetary constraints Gather information, compile data, and prepare necessary reports, as and when needed Manage proper filing and documentation Ensure all operations adhere to policies and procedures Provide general administrative support and assist all teams with any administrative work, as requested from time to time Coordinate meetings and events at the office, make calls to employees for office events Manage employee leave and attendance records Coordinate Travel Booking: Domestic and International Oversee facility services, maintenance activities, tradespersons (e.g., electricians), and vendors Coordinate courier deliveries Ensure basic cleanliness and hygiene of office premises Work diligently under the Managers guidance Skill Requirements: At least 3 years experience in Admin. Dept. Graduation or diploma in any relevant field Hands-on experience with the MS Office Suite (particularly MS Word and MS Excel) Familiarity with office equipment, like printers and fax machines Solid written and verbal communication skills Professional telephone skills and etiquette Should be resourceful and proactive. Should display multitasking and time-management skills, with the ability to prioritize tasks. Ability to propose new ideas and implement them, once approved. An analytical mind with problem-solving skills

We are looking for a reliable and well-organized Office Assistant to support day-to-day administrative and operational tasks at our real estate office. The ideal candidate should have 23 years of relevant experience, be comfortable with both indoor office tasks and outdoor errands, and be familiar with real estate documentation processes. Key Responsibilities: Indoor Office Work: Basic computer operations (MS Office, data entry) Typing, printing, scanning, and photocopying documents Filing and maintaining physical and digital records General administrative support to staff and management Outdoor Work: Submission and collection of documents from BMC, banks, and other private/public offices Running errands such as banking tasks, courier dispatches, and document pickups/deliveries Coordinating with vendors or service providers as needed Eligibility Criteria: Experience: 23 years in a real estate or builder’s office preferred Education: HSC / Graduate (any stream) Age: 25 to 35 years Gender: Male candidates preferred Location: Candidates residing on Mumbai’s Western Line preferred Skills: Good knowledge of local routes and offices (e.g., BMC, banks) Familiarity with basic office equipment and procedures Honest, punctual and Hard working

Front Office Executive(Only Female Candidates) We are seeking a friendly and organized receptionist to warmly welcome visitors, manage incoming calls, and provide assistance as needed Responsibilities include maintaining a neat reception area, scheduling appointments, handling basic administrative tasks, and monitoring access The ideal candidate should have a high school diploma, prior customer service experience, good communication skills, and basic computer proficiency

Roles and Responsibilities Manage front office operations, including handling guest requests and resolving issues promptly. Handle incoming calls, respond to queries, and direct calls to relevant departments. Maintain accurate records of guest transactions and maintain confidentiality at all times. Ensure efficient telephone handling by answering calls professionally and providing excellent customer service. Desired Candidate Profile 1-3+ years of experience in a similar role (front desk or receptionist). Excellent communication skills with ability to handle multiple conversations simultaneously. Proficiency in English language with good knowledge of Tamil, Telugu and Hindi will be an added advantage. Salary upto 25k Gross based on the experience

Responsibilities: * Manage back office operations with efficiency * Coordinate sales activities from start to finish * Ensure accurate data entry and record keeping * Support front desk team as needed Provident fund

Responsibilities: Maintain office supplies inventory Manage administrative tasks & paperwork Coordinate meetings & events Ensure compliance with company policies & procedures Provide exceptional customer service Travel allowance Annual bonus Flexi working

Role & responsibilities - Office management tasks - Travel Booking - Supervise and manage housekeeping services - Provide general administrative support to the management team as required Must have knowledge of MS office - Good with Power point presentation. Making travel arrangements, bookings, diary & calendar management. Should know flight booking (domestic & international), web check-in, hotel bookings. Preferred candidate profile -Female candidate with a min 2+ years of experience in an administrative role -Experience in the manufacturing industry will be considered an added advantage -Any graduate with Good Typing skills and Excellent Communication skills

1. Should have good communication and negotiation skills 2. Experience to handled all Admin related activities 3. Good in mail drafting communication 4. Should know Advance Excel Location: Banglore

Coordinate with the sales team to manage daily operations and client requirements. Handle customer queries, process orders, and follow up on deliveries Assist in preparing quotations, proposals, and product information. Required Candidate profile Prepare sales reports, maintain records, and support CRM activitie. Ensure smooth communication between sale, logistic, and customer service team. Send resume to amaninder.k@cjpl.in or call 8882035834

We are Hiring Administration Manager and looking for immediate joiners for a Government Broadband Project BharatNet Project in a Telecom Implementation Company based in Gurugram. Job Title: Administration Manager Implementation Department: Operations / Administration Location: Gurugram CTC: 60k/month -70k/month Reports To: Director Operations / Head of Implementation Employment Type: Full-Time Job Job Summary: We are looking for a proactive and organized Administration Manager to oversee and support the implementation phase of GIS Telecommunication projects. This role is critical in ensuring smooth administrative operations, coordinating logistics, managing documentation, and supporting field and technical teams during project rollouts. The ideal candidate should have a strong background in administration, project coordination, and stakeholder management, preferably in the telecom or GIS industry. Key Responsibilities: Implementation Support & Coordination Provide administrative and logistical support to ensure successful implementation of GIS Telecom projects. Coordinate with internal teams (design, technical, field) and external vendors to ensure timely delivery of resources and documentation. Track implementation schedules and report on progress, delays, and dependencies to leadership. Facility & Asset Management Oversee procurement, allocation, and maintenance of project-related equipment, tools, and office resources. Manage inventory records for telecom/GIS hardware and software used during implementation. Documentation & Compliance Maintain comprehensive records of project documentation, permits, contracts, and regulatory compliance requirements. Ensure that all administrative documentation is updated and archived according to company policy. Vendor & Staff Coordination Liaise with contractors, field teams, and service providers to ensure proper onboarding, contracts, and site readiness. Support onboarding of new implementation staff, including facility access, equipment provisioning, and training coordination. Reporting & Communication Prepare weekly/monthly administrative reports on implementation status, logistics, resource allocation, and cost control. Serve as the central point of contact for administrative escalations related to implementation activities. Process Improvement Identify opportunities to streamline administrative workflows and enhance efficiency in project execution. Implement systems and tools to monitor, track, and improve admin-related aspects of implementation. Requirements: Education: Bachelors degree in Business Administration, Operations Management, or a related field. Experience: 5+ years of administrative or operations experience, preferably in GIS, telecom, or infrastructure implementation projects. Proven experience managing logistics and supporting cross-functional project teams. Skills: Strong organizational and multitasking abilities. Excellent communication and coordination skills. Proficiency in MS Office Suite; experience with ERP/project tracking tools is a plus. Familiarity with GIS and/or telecom industry practices is highly desirable. Preferred Qualifications: Prior experience in telecom rollout projects or GIS data implementation. Knowledge of procurement, contract management, and site operations. Working Conditions: May involve travel to project sites or coordination with multiple regional offices/vendors. Hybrid/On-site work setup as per project needs. For further assistance contact/whatsapp : 9354909512, 9354909517 or write to pankhuri@gist.org.in hema@gist.org.in

Experienced in office administration, documentation, data entry, email/call handling, customer service, billing, and meeting coordination. Skilled in MS Office, communication, teamwork, time management, and improving process efficiency.