904 Office Coordination Jobs - Page 32

A Front Office Executive manages reception duties, greets visitors, handles calls, schedules appointments, and coordinates office operations, ensuring smooth communication and customer service efficiency.

locationsMumbai, Maharashtraposted onPosted 22 Days Ago job requisition idR0000289550 Career Area: Business Services About The Role : Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you'rejoining a global team who cares not just about the work we do but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don'tjust talk about progress and innovation here we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. P os i t i on O bj ec ti v e T he Fiel d O ff i c e Co ordi n ato r po s i ti on i s res po ns i b l e f or th e m an ag em en t a n d coo r d i na t i o n o f a bro ad r an ge of f i el d o ff i c e a c ti vi t i e s of c on s i de r ab l e com pl ex i t y , i n sup po r t o f th e d i s tri c t b us i ne s s go al s a nd ob j ec ti v es . Di m en s i on s T he Field Office Coordinator s up p ort r ev en u e r ec og n i t i on b y proc ess i n g work orders an d i ss u i ng F i el d S er vi c e i n v o i c e i ns truc ti o ns . Natu r e an d S c op e T hi s po s i ti on rep orts to t he Di s tri c t S erv i c e M an a ge r (D S M) a nd th e i nc um be nt work s un de r o nl y v er y ge n eral di r ec t i on . Depe nd i ng on t he work l oc at i on the i nc um be nt m a y work c o m pl ete l y rem ote . T hi s po s i ti on pro v i de s s u pp ort to t he D i s tri c t M an a ge r , MM S O pe r at i o ns Ma na g er, F i el d S erv i c e S up erv i s or ( FSS ) , Cus tom er Se rv i c e S al es Rep s , A cc o un t M an a ge rs , Re gi on a l Fi el d E n gi ne er ( RF E ) an d Fi el d E m pl o y ees (FS R) b y pe r f or m i ng ad m i ni s trat i v e t asks , m an agi n g a wi d e v ari et y of of f i c e a c tivi t i es an d s y s t em s , i nc l ud i ng S af et y an d Hea l th aspe c ts , W o r k order pr oc ess i ng s y s tem an d/ or ER P s y s t em an d i de nti f y i ng an d res olv i n g p r ob l em s . A ss i gn m en ts m a y b e ambiguous, an d the i nc um be nt i s res po nsi bl e f or dete r m i ni n g w ork m eth od s an d c oo r di n ati ng proj ec ts wi th o the rs . T he Field Service Coordinator i s res po ns i bl e f or pr i or i ti z i ng t he wo r k l oa d a nd t he work l oa d o f ot h ers . T he Field Service Coordinator prov i de s s o l ut i on s t o The FOC III is responsible for prioritizing the workload and the work load of others. The Field Service Coordinatorprovides solutions to difficult problems and conflicts and coordinates decision making responsibility in the absence of District Service Manager. Res po nsi bl e f or ov eral l acc urac y , c om pl ete ne ss , c on f i de nt i a li t y a nd ad m i ni s trativ e o bj ec ti v es an d go al s ; m ay di r ec t a n d m oni tor th e work of ot he rs . T he Field Service Coordinator c on tacts extern al c us t om er s , as wel l as i nte r na l . P r i nci pa l A cc ou nta bi li t i es P r ov i d es l o gi s ti c a l an d ad m i ni s trat i v e su pp ort f or th e D S M, F S S , Fl e et Ma n ag er, RF E a nd F S R i n a l l off i c e a d m i ni s trati on li k e co rr es po nd e nc e, pres e nta t i o n an d trav el arr an g em en ts . A dm i ni s ter off i c e m an ag em en t d uti es f or s tan d - al on e o ff i c es (i f ap pli c a bl e) . Ma i nta i n rec ords a nd do c um en tati o n rel ate d t o H S S E , s uc h as m on thl y s af et y bri ef i ng s , a cci de n t i nv es ti ga ti on re po r ts, s af et y m ee ti ng m i nu tes a nd th e off i c e f i rs t ai d k it. W o r k togeth er w i t h th e Fi el d S er vi c e S u pe r vi s or (sc he du l i ng & m obi li z at i on of Fie l d e m pl o y e es , ad v i s i n g cus tom ers ) an d coll ec t l e ga l do c um en ts req u i r ed b y c ou ntr y be f ore m obi li z at i on T r ac k FS R trai n i n g a nd c ert i f i c ati o n, s ub m i t c erti f i c ati on s to CLM S . Ma i nta i n in g W o r k Or de r P r oc ess i ng S y s t em up to d ate f or f i el d em pl o y e e s v a l i d m edi c al c erti f i c ate s , off s h ore c erti f i c ate s , Fi tne s s f or Dut y , p ass po r ts , v i s as , etc. Or ga ni z e off s ho r e survi v al t r ai ni ng , r ef r es he r c ou rs es an d m edi c al vi s i ts f or f i el d e m pl o y ee s . Ma na ge t he In v oi c i ng P r oc es s and f ol l o w - u p o n c us to m er i nv oi ci ng a nd pu rc ha s e order, pre pa r e i n v oi c i ng i ns truc t i on s , i ss ui ng cr ed i t n o tes. Ge ne r ate a nd c he c k f or c o m pl ete ne s s of Fiel d S er vi c e Invoi c e an d su bm i t to Fin anc e f or f i na l rev i e w. A ss i s t Acc ou nti n g wi th pa s t d ue i n v oi c es . P r ep ara ti o n of In terc o i n v o i ci ng t o Fi n anc e. Ma n ag e , f ol l ow - up of th e n o n b i l l ab l e an d bi l l ab l e W o r k Or de r s (cr edi t ho urs ) P r oc es s . Di s p atch n e w y e arl y S a l es S erv i c e rat es to th e cus tom ers . Cr ea tes j ob s a nd W or k O r de r 's i n W or k O r de r P r oc ess i ng S y s tem an d d i s pa tc h to the Fi el d em pl o y ee s , proc ess i ng a n d rev i e w af ter j ob c om pl eti o n (c he c k of j ob rep ort, si gn ed t i m es he et, c l oc k r ep ort h ou rs , l au nc h P urch as e Or de r ) . Check expe ns e repo r ts f or Fi el d e m pl o y e es acc ord i ng to Fi e l d S er vi c e Repres en t ati v e G ui d el i ne an d T r av el an d E nte r t ai nm en t P oli c y , b ef ore ap prov al or i s r ej ec ti ng t he ex pe ns e r ep or ts i f no n - c o m pli a nc e o r m i ss i ng do c um en ts . Q ua l i f i c ati o ns T he Fiel d O ff i c e Co ordi n ato r III op erates wi th a g r e at d eg r ee of s el f -s uff i c i en c y un de r ge ne r a l d i r ec ti o n of th e Di s tri c t S er vi c e Ma na ge r . T he i n di v i du a l s h ou l d h av e go od j ud gm en t, a nd a s tron g un de rs tan di ng of the Cus tom er Se rv i c e o r ga n i z ati on a nd t he po li ci es an d prac ti c es of th e Com pa n y . T he i nc um be nt s ho ul d b e prof i c i e nt i n M i cr os o f t Off i c e a nd c om pu ter l i terate t o l ea r n oth er j ob s pec i f i c s y s tem s s uc h a s W o r k Or de r S y s tem E RP - s y s t em HSS E , E x p en s e R ep ort S y s t em an d Int r a ne t W e bs i te. La n gu a ges k ill s as req ui r e d b y th e d i s tri c t. T hi s po s i ti on req ui r es 3 - 5 y e ars of of f i c e e x pe r i e nc e o r rel ate d a dm i ni s trati v e eq u i v al e nt. Candidate must be permanently based in Mumbai, India. This is a full time 5 days office-based position. Posting Dates: April 22, 2025 - June 1, 2025 Caterpillar is an Equal Opportunity Employer (EEO). Not ready to apply? Join our .

Primary Skill Bachelors or Masters degree with 5-10 years of Functional experience in FTI. Gathering information on bank trade finance processes and development of business analysis document (BAD) used for implementation. Work with Banks business and operations stakeholders and support in preparing functional specification or equivalent documents. Participate in design reviews and provide functional inputs as required. Provide business walkthrough and solutions to the users. Provide documentation in relation to business solutioning. Perform SIT, UAT, Dress rehearsal readiness, testing & support. Activating options within TI+ to tailor the system to meet bank's expectations Candidate should undertake all functional aspects of a projects and engagements; System tailoring configurations Charges, Posting, workflow, Watchlist, Swift In/Out Parameter mappings, Document template etc. Secondary Skill Setting up postings, charges, documents, report as required by the bank for individual trade finance product. Hands on experience on developing the Custom control actions for batch execution, EOD, Processing cycles maintenance for different regions and zones. Security configuration for users, User roles definitions, Event groups, teams, team profile and teams role definitions, capabilities and capabilities mapping. Efficient in analysing messages in TI+ using Message Manage visSWIFT messages, Gateway messages, Internal transaction messaging and reports Setting up of TI Plus to cover the details captured in BAD. Expert knowledge in Trade Finance Products front and back office. Good knowledge in the trade finance and clean payments products and operationsLetters of Credit (Import and Export), Clean payment (Customer Payments, Bank Payment, Cheques), Collections, Financing, Guarantees, cash letters etc. Designing & deployment of crystal report.

• Process various forms for admission, test results, etc. • Manage and maintain previous & current data of students at the branches. • Analyze data and prepare reports as per requirement. • Providing accurate and timely information as required. Required Candidate profile Graduate in any discipline with prior experience in Desktop publishing knowledge of advanced excel, Ms-word, PPT, V-lookup, H-lookup, Pivot table and logical formulas

Role & responsibilities Front office executive: Roles and responsibilities- 1. Handle Front Desk Visitors , Vendors , Guests 2. Maintain office security by following safety procedures and controlling access via the reception desk. 3. Handle inquiries and provide accurate information about the company. 4. Maintain a tidy and presentable reception area. 5. Schedule and coordinate meetings and appointments 6. Organize and Support events at Auditorium coordinate with Security , Canteen , Facility team . 7. Assist with administrative tasks such as data entry, filing, and managing office supplies. 8. Coordinate and Support other admin departments with various tasks as needed. 9. Create Purchase requisitions and Purchase orders for P&P , HR as per SOP 10. Record , Keep and track the PO , NON -PO register , Invoices and Payments 11. Initiate vendor code as per procedure on approval from reporting authority . 12. Review and Upkeep the Fixed Asset register quarterly 13. Secretary : to the SHE council Follow up for Sustain , Safety data from facilities .attend Safety meetings , release MOM and follow up on the compliances 14. Implement digitalization of IFM and IMS Portal across facilities. 15. Closely work with Plant & Property with various topics . 16. Improve the Visitor management System with HR , SHE Team 17. Coordinate P&P Trainings , Mock Drills and Evacuation Drills . Preferred candidate profile Educational Requirement: - High school diploma or equivalent; additional certification in Office Management is a plus. Proven work experience as a Receptionist, Front Office Representative, or similar role. Proficiency in Microsoft Office Suite. Professional attitude and appearance. Strong written and verbal communication skills. Excellent organizational and multitasking abilities. Customer service attitude.

We are seeking a detail-oriented Data Entry Executive to manage and input data accurately. Responsibilities include maintaining databases, verifying information, and generating reports.

Travel Coordination: Book flights, trains & accommodations for team travel, & timely arrangements. Purchase Orders (POs) Payment Tracking Invoice Management If interested, call at: 9999190672/7742408300. mail at: lksaddiassociate@yahoo.co.in. Required Candidate profile Proficiency in MS Office (Word, Excel, PowerPoint). Vendor Management Documentation & Reporting Administrative Support Proven exp. as professional, ideally in handling travel, POs, & vendor management Perks and benefits Salary will not be constraint for right candidate.

Responsibilities: Manage office operations: scheduling appointments, coordinating meetings, maintaining records. Ensure administrative efficiency: data entry, filing, communication with team members. Annual bonus

Responsible for both administrative tasks and basic accounting duties Supporting the smooth functioning of the office /factory and finance department. Handling accounting and documentation. Preparing invoices, packing lists and Eway bills for dispatch of goods. Tally software Coordination of purchases Coordination with transporters on dispatches Job includes making offers/quotations Stock management Coordination with production team and over all factory supervision Office management Operated from Factory at Muchintal near Shamshabad, Hyderabad

Role & responsibilities Preferred candidate profile Receptionist

We have urgent requirement for HR Recruiter for a corporate company Location: Patiala Min 2- 5 years of experience Pref. Qualification: MBA or equivalent For details, contact Akanksha on 9041479508/ 7347489001

Executive Assistant to Head of Finance Digital Industries LocationMumbai/Gurugram About Siemens Digital Industries: Siemens Digital Industries is an innovation and technology leader in industrial automation and digitalization. In close collaboration with our partners and customers, we are the driving force for the digital transformation in the discrete and process industries. Role Overview: We are looking for a highly capable and proactive Executive Assistant (EA) to support the Head of Finance Digital Industries. This is a hybrid role that blends high-level administrative responsibilities with strategic engagement. The EA will work closely with senior leadership, attend key meetings, and act as a trusted partner in managing day-to-day priorities and long-term initiatives. This role offers unique exposure to high-impact decision-making and requires someone who can operate with discretion, think critically, and communicate effectively in a fast-paced environment. Key Responsibility Areas (KRAs): Executive Support & Strategic Coordination Manage complex calendars, travel plans, and confidential correspondence. Join leadership and finance meetings, track action items, and support decision-making processes. Prepare briefing materials and provide contextual support before high-level engagements. Stakeholder & Leadership Engagement Serve as the primary interface between the Head of Finance and internal/external stakeholders. Build strong working relationships with cross-functional teams and global partners. Meeting & Event Management Plan, organize, and execute leadership reviews, strategic offsites, town halls, and workshops. Prepare agendas, coordinate logistics, and ensure effective meeting follow-ups. Presentation & Reporting Support Assist in developing executive-level presentations and financial reports. Coordinate with finance and strategy teams to consolidate inputs and insights. Project & Initiative Tracking Monitor cross-functional initiatives, follow up on key deliverables, and ensure progress on strategic goals. Confidentiality & Professionalism Handle sensitive documents and discussions with the highest level of discretion and integrity. Administrative Excellence & Operational Support Support internal process improvements and leverage tools to enhance team collaboration and efficiency. Qualifications: Bachelor"™s degree in Business Administration, Finance, or a related field (preferred) 7+ years of experience as an Executive Assistant, ideally supporting senior leadership in a matrixed or multinational environment Strong communication, interpersonal, and problem-solving skills Advanced proficiency in MS Office (Excel, PowerPoint, Outlook); familiarity with SAP, or other enterprise tools is advantageous Experience managing competing priorities and confidential information in a dynamic, evolving environment A strategic mindset with a strong sense of ownership and attention to detail We are Siemens! We"™re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and imagination and help us shape tomorrow. Find out more about Siemens careers atwww.siemens.com/careers

Roles and Responsibilities 1. Managing the office administration for smooth running of daily office operations. 2. Customer interactions and follow ups. 3. HR Organizing and maintaining personnel records of employees Updating internal HR databases. Preparing HR related documents. Schedule job interviews and contact candidates as and when required. Financial planning and investments 4. Agreement/Legal drafting and drafting letters/Emails 5. Payroll, Billing etc 6. Bill tracking and record keeping Desired Candidate Profile Education UG : Any Specialization- PG : Any Specialization Excellent written and verbal communication skills required. Only female candidates can apply B.A in English is preferred. ICSC/CBSC board candidated prefered

Key Responsibilities: Front Desk Duties: Greet and welcome visitors in a friendly and professional manner. Manage incoming calls, redirecting them as necessary or taking messages. Maintain the reception areas cleanliness and presentation. Handle all incoming and outgoing mail and deliveries. Schedule and manage appointments and meeting room bookings. Administrative Support: Provide clerical support such as data entry, filing, and document preparation. Maintain office supplies inventory and place orders as needed. Assist in organizing meetings, conferences, and company events. Support HR or Accounts teams with basic administrative tasks. Maintain and update employee contact lists, attendance records, and documents. Coordinate with vendors, service providers, and office maintenance personnel. Requirements: Proven experience in a front desk or administrative role preferred. Excellent communication and interpersonal skills. Proficient in MS Office (Word, Excel, Outlook). Ability to multitask and prioritize duties effectively. High level of professionalism and a customer-oriented attitude. Minimum qualification: High School Diploma; Associate's or Bachelor's degree preferred.

Invoice & PO generation, Excel & PPT Working, Update the details as provided by a Filed person in System. Other Office Work

• Maintain and organize both hard-copy and soft files. • Regularly update the documents • Maintain spreadsheets, databases, and records of various office activities. • Should have good typing speed • Knowledge of MS Office.

We Do Have An Urgent Opening For Front Desk Executive Job Responsibility:- 1. Reception Duties: Manage the front desk by greeting visitors, answering calls, and addressing 2. Inquiries professionally. 3. Administrative Support: Assist with scheduling meetings, maintaining calendars, and 4. Handling correspondence. 5. Office Coordination: Ensure smooth operation of day-to-day front-office activities, including 6.Managing couriers, supplies, and documentation. 7. Customer Interaction: Act as the first point of contact for clients, ensuring a pleasant and 8.Welcoming experience. 9. Record Maintenance: Maintain visitor logs, employee attendance records, and other 10. Necessary documentation. 11. Hospitality Management: Organize refreshments and seating arrangements for meetings and Events. Interested Candidate Share your update resume on this mail id- nisha@allianceinternational.co.in Contact Number- 9099408000

Responsibilities: * Greet visitors & manage front desk operations * Maintain office supplies inventory * Coordinate meetings & events * Manage phone calls & messages * Provide administrative support * MS office (Word & Excel) * PPT Presentation

Role & responsibilities Oversee daily office operations, including office upkeep, managing supplies, and ensuring proper maintenance of office equipment. Keep track of office supplies inventory and place orders for new materials as required. Coordinate the upkeep of office facilities and handle minor troubleshooting for office equipment (e.g., computers, printers). Manage the receipt and distribution of incoming and outgoing mail and packages. Provide administrative support by visiting locations related to business needs, such as government offices, banks, post offices, and transport centers. Handle phone calls, emails, and other communication related to office administration. Organize and arrange office facilities for meetings, seminars, and events. Coordinate local purchases and manage deliveries. Ensure the office remains clean and organized by working closely with cleaning and maintenance staff. Control access to the office for employees and visitors, maintaining security protocols. Organize and maintain both digital and physical filing systems for easy document retrieval. Ensure compliance with fire and safety regulations within the organization. Assist with preparing reports, presentations, and documentation for internal meetings. Support the onboarding process for new employees by facilitating equipment and asset requirements. Provide general administrative support to different departments, including organizing travel arrangements, preparing reports, and managing correspondence. Qualifications and Experience: Education: Graduation Experience: 5-10 years of office administration or clerical experience Proficiency in Microsoft office suite (Word, excel, powerpoint, outlook). Office 365 expertise is a preference Share your Cvs to angel@anveta.com

handle the customer calls and AMC Payment FOLLOW UP handle incoming calls Required Candidate profile Graduate 1-3yrs exp. as customer care expert with computers Sal- 18k-20k

Responsibilities: * Maintain front desk operations & customer service * Manage office administration & supplies * Prepare reports using Excel, PowerPoint & MS Office tools * Coordinate meetings & events with team members

Work Location: Borivali West Timing : 9.30 AM to 6:00 PM Working Days: Mon to Sat (All Saturdays Half Day) Roles & Responsibilities: Answer a multiple line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system along with setting up conference calls as requested. Manage the Office log of guest visit and Attendance register. Accept deliveries and mail, organize them to be distributed to the correct recipients using the office mailing system and ensure they get to the recipient in a timely manner while also managing outgoing mail and packages for pickup. Maintain the reception area, keeping it clean and free of clutter. Maintenance of Cleanliness in Office by managing housekeeping personnel and Proper checking of Security arrangements and validation of same through CCTV and access control and will be managing Housekeeping Staff. Manage end to end travel plans pan India efficiently and cost-effectively airlines, trains, transport, and hotels. Negotiate on best rates through vendors every time there is a travel occurrence. Communicate with the person travelling regularly to keep them updated on logistics. Manage emergency changes/cancellations in a professional and calm manner. Assist walk in Candidates with applications, and material required. Handle filing and data entry as requested. Skills Required Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office Word, Excel and Outlook). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary service. Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Graduation is Must

Greet and welcome visitors in a warm and professional manner Answer, screen, and forward incoming phone calls Maintain the reception area in a tidy and presentable condition Handle inquiries and provide accurate information in-person, via phone, or email Receive, sort, and distribute daily mail and deliveries Schedule and manage meeting room bookings Coordinate with internal departments to ensure smooth front-desk operations Maintain security by following procedures and controlling access (e.g., visitor logbook, ID checks)

Manage the CEO & MD schedule, including appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and events Handle confidential matters, including correspondence and phone calls MOM

About Company ManpowerGroup is a global leader in workforce solutions, helping organizations transform in a fast-changing world of work. Were currently looking for a proactive and detail-oriented Admin Executive to support our Pune office operations Key Responsibilities: Manage day-to-day office administration and coordination Handle vendor management, office supplies, and facility maintenance Assist in organizing meetings, events, and travel arrangements Maintain records, files, and ensure document accuracy Support HR and finance teams with administrative tasks Ensure smooth operation of office systems and procedures Requirement 1 to 3 years of experience in an administrative role Strong organizational and time management skills Good knowledge of MS Office (Excel, Word, Outlook) Excellent communication and interpersonal abilities Self-motivated, with a proactive approach to work Key Highlight Work with a globally recognized organization Professional work environment at a prime location Kalyani Nagar 5-day work week promoting work-life balance Opportunities for growth and learning